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    Senior Director, Finance and Administration - Tampa, United States - IAPAC

    IAPAC
    IAPAC Tampa, United States

    4 weeks ago

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    Description
    Job Description

    Job Description Salary: 85,000.00


    The Senior Director of Finance and Administration has primary responsibility for the accounting functions of an international professional medical association.

    These accounting functions include but are not limited to the generation of consolidated financial statements, budget preparation and monitoring, coordination of timely Federal and State tax filings, and implementing and maintenance of appropriate internal financial controls for the association.

    The Senior Director of Finance and Administration will have a breadth of exposure to all aspects of the association through their role of oversight of the association's financial performance and will partner with President/CEO and senior program leaders to provide insights to executive-level audiences that may influence business decisions.

    Administration duties include employee benefits processing (insurance plan, time and attendance, pension contributions); managing equipment leases, property and equipment maintenance and repair, maintenance contracts, tenant relations, and an external IT vendor.


    DUTIES AND RESPONSIBILITIES:
    Manage cash flow, forecasting, and aging reports
    Manage/Supervise/Execute

    various accounting functions of the organization including:

    accounts receivable
    accounts payable
    billing
    purchasing
    bank reconciliations
    financial matters related to general ledger
    ongoing statement of accounts reconciliation

    Prepare journal entries and adjustments for general accounting items
    Oversee payroll and similar benefit-related financial transactions
    Manage travel forecasting and approving of individual travel requests
    Manage vendor, supplier, and independent contractor contracts


    PERIODIC REPORTING:

    Prepare or generate and distribute:
    grant or donor financial reporting compliance on funded programs
    monthly and annual financial reports for the President/CEO
    monthly and quarterly (or as-needed/on-demand) schedules or budget analysis for accounts or projects

    Create data visualizations or dashboards that provide insight or leading indicators of IAPAC's financial performance to the President/CEO
    Develop financial presentations and financial packets (PowerPoint) for various audiences (Board of Trustees, Executive team, and donors)

    ONGOING (Other Relevant Duties):

    Supervise the Finance Manager
    Develop training material and provide ongoing coaching to all staff on travel or project-related expenditure management.
    Take the lead for other tasks or duties as assigned by President/CEO
    Oversee the ongoing integrity of the new accounting software (Sage)
    Work collaboratively with the Vice President/CoS to deliver support to employees
    Engage in special projects and other duties as assigned
    Works closely with conference planning team to ensure annual conferences financial obligations are executed/resolved


    YEAREND:
    Assist the President/CEO in developing annual operating budget
    Lead the annual audits processes with assistance from all other department staff
    Manage the year-end independent audit with external auditor(s)
    Coordinate the preparation of Federal and State tax filings


    DESIRED SKILLS AND EXPERIENCE:
    Required Qualifications (without exception):

    Bachelor's degree in Accounting, Finance, or Business Administration
    Ability to pass a background check

    Expert MS Excel User:
    Experience creating and owning complex models

    Expert MS PowerPoint User:
    Develop presentations using data visualizations
    3 years working with Sage Intacct preferred. Experience with other software such as Quickbooks, Quickbooks Online, Blackbaud, Netsuite, etc., is acceptable
    Familiarity with budgeting software such as Sage Intacct Planning
    5 years of management or supervisory experience
    7 years of combined hands-on experience in Accounting and/or Finance and/or Business Administration
    A strong forecaster able to develop short-medium-long-term financial plans
    Anticipates needs and ensures they are met with little or no direction.
    Excellent written and verbal communication skills
    Exercise the highest level of discretion and confidentiality
    Produces high quality work in terms of its accuracy and presentation
    Provide projections and create strategic business plans based on their financial analysis
    Work under pressure, meet deadlines, and manage multiple priorities


    Preferred Qualifications:
    Master's degree in Accounting, Finance, or Business Administration
    Certified Public Accountant (CPA) Certification
    Certified Management Accountant (CMA) Certification
    Project Management Professional (PMP) Certification
    Project management skills
    Demonstrated leadership ability
    Experience working with a non-profit
    Experience administering grants
    Cultivates a sense of community
    Detail-oriented
    Exceptional organization skills
    Strong analytical or critical-thinking skills
    Good customer-service orientation
    Good interpersonal skills
    Passionate about nonprofit accounting and leveraging philanthropy to be a powerful force for change


    Although the position is listed as based in Tampa, FL, USA, the association is willing to entertain candidates who wish to work remotely within the United States.

    #J-18808-Ljbffr
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