Study Coordinator - Minneapolis, United States - University of Minnesota

Description

About the Job

This Study Coordinator position will support the Early Psychosis Intervention Network (EPINET) project within the Cognitive Training, Imaging, and Precision Psychiatry (CoTIPP) Lab. This role will support clinical trials examining mobile cognitive training platforms to improve neuroplasticity and improve patient outcomes. The incumbent will recruit participants from local participating EPINET Clinics as well as from national recruitment platforms for remote participation. These studies include a longitudinal component with follow ups occurring at regular intervals. The incumbent must be able to work independently and have excellent organizational and interpersonal skills.

Job Duties/Responsibilities:

Participant Recruitment and Retention (30%):

-Recruit interested individuals to participate in research projects. Meet in person or over the phone and answer email inquiries.
-Use pre-established recruitment materials to advertise in the community, per protocol.
-Coordinate with clinicians at recruiting sites via email, EPIC, and in-person meetings to learn of potential participants and coordinate introductions.
-Communicate with other labs to facilitate sharing of potential participant information.
-Screen participants for eligibility using pre-established scripts and questionnaires.
-Obtain informed consent and assent. Conduct assessments of capacity to consent to research. Re-consent participants as needed after protocol modifications. Consent participants when they reach the age of majority if they were a minor when enrolled.
-Maintain regular contact with research participants (per protocol) in person, by phone, or by email to keep participants engaged in research activities.
-Track participant progress through study milestones. Provide support as needed to complete study activities.
-Dispense participant compensation.
-Support participants with technological issues during remote components of the study.
-Other tasks as assigned.

Data Collection and Management (40%):

-Schedule appointments with participants and assessment staff per protocols. Provide participants with instructions and materials needed to prepare for the visit. Remind participants of upcoming visits using approved communication methods.
-Prepare for study appointments per protocol by: reserving rooms and equipment; printing off forms; creating participant profiles within data capture systems; charging equipment; and other tasks as needed.
-Collect data using paper forms, computers, iPads, digital databases, and specialized equipment, per protocol.
-Conduct assessments such as: diagnostic interviews; clinical interviews for symptom and functioning; and neurocognitive assessments.
-Support patients during self-report tasks, including providing instructions, technical troubleshooting, and clarifying questions.
-Collect data using specialized equipment (e.g., EEG, fMRI), as needed.
-Score assessment materials and complete paperwork from appointments. Verify scores of assessments from other raters.
-Create and maintain databases for the projects using Box, REDCap, and other data management systems as required.
-Enter scored data into databases. Verify entered data using double-entry procedures, per protocol.
-Extract data from third party vendor platforms (e.g., cognitive assessment software) for permanent storage in study databases.
-Complete regular quality checks and clean-up of data.
-Prepare data for submission to national data archive centers, per grant requirements.
-Prepare regular updates for lab meeting and study team meetings, as needed.
-Promptly communicate critical observations to study team leads, as required.
-Other tasks as assigned.

Regulatory Management and Documentation (20%):

-Adhere to local and federal policies for conducting research and documentation of study activities.
-Maintain regulatory documents, such as: enrollment logs; participant visit logs; protocol deviation logs; personnel training records; recruitment/screening logs; randomization keys; device/account tracking logs; and other documentation as required.
-Use University systems such as Florence, OnCore, Box, and REDCap to maintain databases for regulatory documentation.
-Maintain digital copies of consent forms, obtained either through e-consent platforms, or by scanning paper copies into permanent storage.
-Document study events using Notes to File, as required.
-Support protocol modifications, including: drafting updates to the protocol document; drafting changes to consent and assent forms; drafting changes to recruitment materials; and other tasks as assigned.
-Coordinate with Regulatory Specialists or Project Managers for submission of modifications to IRB for review. Support responses to clarification questions or stipulations from the IRB, as required.
-Implement updates to materials after protocol modifications are approved (e.g., update consent forms to the approved version).
-Prepare regular updates to the Institutional Review Board, reporting agencies, and grant sponsors, as needed.
-Prepare timely submissions to IRB for prompt reporting (e.g., reporting of protocol deviations due to researcher error), as needed.
-Other tasks as assigned.

Lab Support Tasks (10%):
-Conduct literature reviews in support of manuscripts, grants, and other tasks as needed.
-Prepare materials for presentations, publications, and grants, such as figures or tables.
-Participate in regular team meetings.
-Assist in ordering and management of study supplies, as needed.
-Prepare presentations for Journal Club, Lab Meetings, other short presentations, etc., when requested.
-Other tasks as assigned.

Qualifications

All required qualifications must be included in the application materials

Required Qualifications:
-BA/BS or a combination of related education and work experience to equal 4 years
-Previous experience working with individuals with mental health conditions such as psychosis spectrum disorders in a clinical or research setting

Preferred Qualifications:
-Previous experience conducting clinical research including screening and recruiting participants; obtaining informed consent; conducting standardized clinical psychiatric interviews and/or neurocognitive assessments; data entry and database management; regulatory management

About the Department

The Department of Psychiatry & Behavioral Sciences consists of an outstanding team of researchers, clinicians, and educators who provide world-class expertise in psychiatric illness, treatment, scholarship, and scientific discovery.

Our mission is to:

• Create and disseminate new knowledge in the science of mental health
• Provide effective and innovative clinical care programs to alleviate the suffering of mental illness and promote mental resilience
• Train the next generation of interprofessional experts who will be leaders in Minnesota and beyond
• Engage in compassionate and vigorous outreach and advocacy on issues relevant to psychiatric illness, treatment, and research

You can find more information on our website at

Benefits

Working at the University

At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.

The University also offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost

Please visit the Office of Human Resources website for more information regarding benefits.

How To Apply

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail or call

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U:

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About the U of M

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019,