Administrative Assistant - Burlington, United States - Pathways Vermont

Pathways Vermont Burlington, United States

3 weeks ago

Description

Job Description

Administrative Assistant - $1500 Hiring Bonus Available*

The Company: Pathways Vermont is a dynamic nonprofit agency committed to permanently ending homelessness and offering innovative mental health services through ongoing supportive social work.

The Role: The Administrative Assistant is a part time position and is an integral part of the fast-paced, innovative administrative team. The Administrative Assistant role provides administrative, clerical and reception support for Pathways Vermont's offices and programs throughout Vermont.

Available Positions: 1

Location: In Person (South Burlington, VT)

Schedule: Part Time (8-10 Hours per week), Flexible Schedule

Supervisor: Finance Director

Application Requirements:

A Cover Letter and Resume are required with your application.

Job Responsibilities:

Pickup mail from PO Box
Sort and track mail
Electronically distribute mail throughout the agency using email as well as maintaining organized files of documents in google drive
Flag mail that is time sensitive to be processed first
Notify supervisor if mail processing is backlogged
Deposit cash and checks following a multistep process
Process expense requests for incoming invoices and bills by determining payment amount, selecting appropriate funding source(s), completing request and giving to appropriate supervisor
Send out mailings
Attendance at the annual All Staff and Programmatic Retreats is an expectation of employment with Pathways Vermont, unless excused by the employee's manager/HR. Retreats are held on workdays, during normal working hours, and are fully paid.
Other Duties as assigned

Qualifications:

Strong attention to detail and ability to work with spreadsheets
Ability to maintain strict confidentiality required (including in in-home, remote setting)
Experience with google suite or ability to learn new software
Excellent communication and writing skills
Willingness to self-reflect, learn, and practice new ways of being in relationships
Risk and discomfort tolerance

Working Conditions/Physical Demands:

Almost constant operation of a computer and other office machinery.
Regular, repetitive movement of hands and fingers including substantial movements of wrists, hands and fingers for typing and/or writing, grasping paperwork, using technology equipment and other tasks.
Mostly sedentary work in a seated position.
Occasional standing, walking, stooping, kneeling or crouching, reaching with hands and arms and light lifting.
Frequent utilization of close visual acuity and reading from a computer screen, must be able to read information captured in type and free hand form.

Compensation:

Part-time, non-exempt hourly
8-10 Hours Weekly (3 Separate Shifts)
$20 per hour
$1500 Hiring Bonus Available*

*Hiring bonus will be paid out in the first payroll cycle after the successful completion of the 60 day Orientation period

Benefits:

Access to a wide variety of Pathways facilitated trainings including Intentional Peer Support

It is the policy of Pathways Vermont that all employees and applicants shall receive equal consideration and treatment in employment without regard to race, color, religion, ancestry, national origin, veteran status, age, sex, marital status, sexual orientation, gender identification, or disability. Pathways Vermont is committed to a diverse workplace that reflects the communities we serve, and is particularly interested in receiving applications from a broad spectrum of people including people with military experience, individuals with disabilities, and people of color.

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