Executive Assistant - Needham Heights, United States - First Help Financial

First Help Financial Needham Heights, United States

1 week ago

Description

Job Description

First Help Financial (FHF) is a fast growing and culturally diverse company in the U.S. We provide auto loans to the underserved and care for our customers and partners with exceptional service. Through flexible financing options and tri-lingual support, we offer consumers an easier way to finance their first car. We lend to and support our portfolio which has consistently grown 30-40% each year over the last six years.

Here you will find hard-working colleagues that come from over 20 countries. We hold ourselves to the highest standards of professionalism but also enjoy our work. Our culture and benefits are geared towards making you successful in life and comfortable at work.

Your Title: Executive Assistant

Our Location: Hybrid Boston Office/Remote 160 Gould Street, Suite 100, Needham, MA 02494

You Report To: Chief Executive Officer (dotted line report to other executives)

Compensation: Competitive starting base salary of $65K+ plus bonus

Schedule: Monday – Friday 9am -5:30pm EST

About the Opportunity:

First Help Financial, voted and certified as a "Great Place to Work" by our workforce for over three years in a row, is adding an Executive Assistant to our leadership team to accommodate our remarkable growth As the Executive Assistant, you will work closely with senior leadership, supporting them in making strategic decisions that impact the lives of thousands of clients. We seek someone in the Boston metro who thrives in a dynamic environment, working in a fast-paced company at the forefront of financial solutions. You embrace new challenges and opportunities every day, contributing to our purpose-driven mission by supporting the leadership team and helping build a brighter financial future for our customers.

What you will get to do:

Your duties include, but are not limited to:

Support executive staff by handling a wide variety of situations involving administrative functions that the executive is unable to attend to.
Advise or pass on communications to individuals inside and outside the organization on behalf of the CEO or executives.
Professionally contact or reply to contacts from high-ranking individuals who may be from other firms and may involve unique situations, and each contact must be handled differently, using judgment and discretion.

Administrative Support:

Manage executive calendars and schedule appointments, meetings, and travel arrangements.
Prepare travel itineraries and handle travel logistics (e.g., booking flights, hotels, visa applications).
Screen phone calls, emails, and visitors according to established protocols.
Draft and compose correspondence (e.g., letters, emails, reports) according to the executive's instructions. Proofread executive drafts.
Manage expense reports and ensure proper filing and documentation.
When necessary, maintain and organize filing systems (physical and digital) for various documents and information.
Order office supplies or coordinate with the Boston office manager.
Coordinate with Compliance to facilitate background check tasks
Coordinate office logistics and ensure smooth operation of the workspace.

Communication and Documentation:

Take notes and prepare minutes during meetings, conferences, and presentations.
Research and gather information for reports, presentations, and other assignments.
Assist with drafting presentations and proposals.
Proofread and edit documents with accuracy and attention to detail
Manage and maintain professional communications with internal and external stakeholders
Respond to inquiries and requests in a timely and professional manner.

Project Management Support:

Assist with project planning, execution, and follow-up
Manage deadlines and milestones for assigned projects.
Gather and manage project-related data and information.
Coordinate communication and collaboration among project team members.
Monitor project progress and troubleshoot any issues that arise.
Prepare and present project reports and updates to the executive

Additional Duties:

Conduct market/vendor research and competitive analysis.
Analyze data and present findings clearly and concisely.
Assist with managing social media accounts and online presence when applicable.
Perform other administrative tasks as assigned by the executives.
Some personal errands on behalf of the executive team will be needed from time to time

What you bring:

Three or more years of experience working as an executive assistant or supporting an executive team
Bachelor's degree
Ability to commute to the Needham office or meet with executives regularly
Proficient in using Microsoft Office Suite (Outlook, PowerPoint, Excel, and Teams).
Strong organizational and time management skills.
Excellent communication, interpersonal, and writing skills
Ability to work independently and take initiative.
Ability to maintain confidentiality and information related to the FHF and its employees. Discretion, confidentiality, and professionalism.
Ability to adapt to changing priorities and handle multiple tasks simultaneously
Strong problem-solving and analytical skills.
Ability to maintain a positive and proactive attitude

FHF Benefits...

Great Perks – We offer generous salaries, competitive health, and welfare benefits (medical, dental, vision, LTD/STD, Identity theft, paid parental leave and much more), paid vacation, 401(k) match, tuition reimbursement, social activities, monthly lunches, a robust employee recognition and talent development program to enhance your career with us.
Culture - We are believers in maintaining a healthy work-life balance. While we work hard and care deeply about our customers and partners, we want you to have room for your family, friends, and yourself.
Growth - Company growth provides unprecedented career growth. FHF's extraordinary year over year growth in revenue and new markets provides opportunity for you to establish and develop your career growth. We engage each employee to build a career plan that benefits everyone, and we have a proven record of investing in you.

Diversity and Inclusion

FHF is committed to building a culture that respects and embraces all walks of life, inclusive of all genders, race, culture, age, sexual orientation, and other identities. We will make accommodations when interviewing anyone with special needs.

Executive Assistant

1 week ago

First Help Financial Needham, United States Full time

First Help Financial (FHF) is a fast growing and culturally diverse company in the U.S. We provide auto loans to the underserved and care for our customers and partners with exceptional service. Through flexible financing options and tri-lingual support, we offer consumers an eas ...
Executive Assistant to President

1 week ago

Beth Israel Lahey Health Needham, United States

When you join the growing BILH team, you're not just taking a job, you're making a difference in people's lives. · Job Type: · Regular · Scheduled Hours: · 40 · Work Shift: · Day (United States of America) · Provides administrative support and coordinates day to day operations ne ...
Executive Assistant, Office of the President

1 week ago

Evolved By Nature Needham, United States

The Evolved By Nature team is seeking an Executive Assistant to support the President & COO. The ideal candidate will be professional, articulate, and enjoy working within a collaborative, fast-paced and dynamic environment. In this role you will need to be proactive in anticipat ...
Executive Assistant To Ceo

1 day ago

Matt Smith Real Estate Group Saint Robert, United States

Job Description · Job DescriptionExecutive Assistant to President/CEO · Matt Smith Real Estate Group is looking for an Executive Assistant to our President/CEO, Matt Smith. In this role, you will be responsible for serving as a liaison to the leadership team; organizing and coord ...
Account Executive

4 days ago

Ultimate Staffing Needham, United States

We are a leading independent insurance agency located in the western suburbs of Boston, committed to providing outstanding service and tailored insurance solutions to our clients. We are currently seeking an experienced insurance professional to join our team as a Property & Casu ...
Sales Manager

4 days ago

JCAM Needham, United States

Position Title: Sales Manager – Full Time · Overview · The Jewish Cemetery Association of Massachusetts is a growing non-profit dedicated to the restoration and preservation of historic property, cemetery maintenance, burial services, and community education. With 120 cemetery pr ...
Maintenance Manager

1 week ago

Udr, Inc. Needham, United States

UDR, Inc. is hiring a Service Manager to join there team at Charles River Landing, our community (350 homes) located in Needham, MA. · Pay range: $39-$42/hour. · GENERAL SUMMARY OF DUTIES: Oversee the efforts of property in the areas of inspection, maintenance, and repair. This p ...
Catering and Event Services Manager

1 week ago

Sheraton Boston Needham Needham, United States

Come join a talented team as a Catering and Event Services Manager at our newly renovated property Some benefits include: eligible for bonus incentive plan, working with seasoned sales and banquet team, flexible schedule, and surrounded by over 18,000 sq ft of flexible meeting sp ...
Associate Product Developer

17 hours ago

SharkNinja Needham, United States

Our purpose is to positively impact peoples lives every day in every home around the world We work very hard to provide our consumers with high-quality, exciting 5-star products that make life easier. We thrive on passion and innovation and are looking for great people, with grea ...
Marketing Assistant

1 week ago

SocialMadeSimple Needham, United States

We seek a Marketing Assistant who excels at research, writing, and creative content development. This role will support the marketing, sales, and fulfillment teams. You will be tasked with helping identify marketing trends and opportunities for growth, as well as creating marketi ...
Evening Shuttle Driver/Houseperson $1,000.00 SIGN ON

6 days ago

Claremont Companies Needham, United States

Job Type · Full-time · Description · Headquartered in Lakeshore Center in Bridgewater, Massachusetts, Claremont Companies is a privately owned and closely held real estate investment, development and asset management firm. Today, Claremont owns in excess of 60 real estate asset ...
Business Development Representative

1 week ago

Buyer Needham, United States

Job Summary · Join our dynamic and innovative recruitment marketing and communications agency that is revolutionizing how companies attract top talent. Buyer Advertising, a leader in Recruitment Marketing and Employer Branding for more than 57 years, has an immediate opportunity ...
Director of Quality Assurance

2 weeks ago

Biofourmis Needham, United States

Biofourmis brings the right care to every person, no matter where they are. The company's AI-driven solution collects and analyzes patient data in real time and identifies shifts that require proactive interventions. This vital innovation provides people everywhere with connected ...
Service Team Member

1 week ago

Michaels Stores Needham, United States

Store - BOS-NEWTON, MA · Deliver friendly customer service, help customers shop our store, and find what they're looking for. Ensure all customers receive a fast and friendly checkout experience. Complete truck unloading and merchandise duties throughout the store including main ...
Senior Grants Manager

2 days ago

Justice Resource Institute Needham, United States

· We are seeking an experienced SENIOR GRANTS MANAGER to join our team at the Justice Resource Institute. · This individual will be responsible for managing the lifecycle of federal and state grants, including programmatic compliance, payroll allocations, expenditure tracking, ...
Retail Customer Service Team Member

1 week ago

Michaels Stores Needham, United States

Store - BOS-NEWTON, MA · Deliver friendly customer service, help customers shop our store and find what they're looking for. Ensure all customers receive a fast and friendly checkout experience. Complete truck unload and merchandise duties throughout the store including maintain ...
Senior Sales Executive

1 week ago

Maris Consulting Group℠ Needham, United States

*Local candidates are encouraged to apply. Employees are expected be in the office twice a week on Tuesday and Thursday. · We are a firm with unwavering integrity, committed to building and maintaining great relationships, working with fierce determination and having fun while do ...
Regional Environmental Health Agent

1 week ago

Town of Needham, MA Needham, United States

Salary: $ $44.65 Hourly · Location : Needham, MA · Job Type: Full-Time · Job Number: · Department: Health and Human Services · Division: Public Health Division · Opening Date: 04/19/2024 · Description · The Town of Needham's Public Health Division seeks engaged individuals ...
Administrative Specialist, Office of the Town Manager

1 week ago

Town of Needham, MA Needham, United States

Salary: $ $36.25 Hourly · Location : Needham, MA · Job Type: Full-Time · Job Number: · Department: Office of the Town Manager · Opening Date: 04/30/2024 · Description · The Town of Needham is seeking a highly motivated individual to fill the full-time position of Administra ...
Regional Public Health Nurse

5 days ago

Town of Needham, MA Needham, United States

Salary: $82, $96,642.00 Annually · Location : Needham, MA · Job Type: Full-Time · Job Number: · Department: Health and Human Services · Division: Public Health Division · Opening Date: 04/22/2024 · Description · Needham Public Health in coordination with the Charles River ...