- Benefits function/administration of BenefitSolver and assisting with Open Enrollment.
- Calculates and provides staff with annual fringe benefit allowance; reviews enrollment forms for accuracy and coordinates enrollment with third-party administrator.
- Ensures compliance with COBRA guidelines by preparing letters and other paperwork as directed; receives and records COBRA insurance premium payments.
- Coordinates health, life and disability insurance enrollments and communicates with service providers concerning routine administration of programs.
- Maintains personnel files in compliance with applicable legal requirements.
- Keeps employee records up to date by processing employee status changes in timely fashion.
- Maintains listing of approved positions along with assigned salary grade levels.
- Processes personnel action forms and ensures proper approvals; disseminates approved forms.
- Prepares new-hire paperwork.
- Assists in hiring process by coordinating job posting on the website, reviewing resumes, and performing telephone interviews and reference checks.
- Maintains the employee handbook with updated resolutions and other pertinent information, as needed.
- Supports all site efforts around recruitment and retention, HR program administration, employee relations, performance management, policy interpretation and application. Is responsible for day-to-day delivery of HR services; respond to general employee questions related to benefits, company policies and procedures.
- Acts as a single point of contact for the employees and managers in assigned locations -Allendale and at times through matrix management, will work with our location in California.
- First point of contact for employee relations issues and will assess, gather information and refer to HRBP/Project Leader.
- Successfully monitor the "pulse" of the site to ensure a high level of employee engagement.
- Support heavy volume recruitment activities; coordinates with RPO provider & representative on all candidates scheduling, debriefing and offers with management. May maintain the internal careers page and referral program.
- Conduct new employee's orientation and process all on-boarding and integration into the organization. Assures all new hire administration is processed timely, including coordinating and verifying benefits enrollment information and I-9's.
- Cooordinate the offboarding process which may include conducting exit interviews and coordination of documents.
- Coordinate workers compensation claims with vendor and employees while partnering with EHS as required.
- Manages leave of absence administration through provider.
- Support Hitachi's Compliance Program and activities.
- Performs other related duties as required and assigned.
- Comfortable with manually intensive environment
- Comfortable with computer systems, preferably ADP and some staffing (lower level interviewing).
- Communication
- Relationship Management
- Ethical Practice
- This is a true "roll-up-your-sleeves" role. Must action oriented and the ability to get things done in a fast, fluid environment.
- High level of integrity, curiosity, strong discipline, and a high degree of accuracy.
- Must have high ethical standards and know when to report and/or investigate matters of utmost importance with complete confidentiality.
- Customer Focused and diligently seeks to refine what needs to get done through employee experiences.
- Bachelor's Degree with 5-7 years of experience. PHR/SPHR or SHRM CP/SCP certification desired.
- Proficiency in core HR disciplines such as: employee relations, talent management, compensation and total rewards, performance management, training and development and diversity/affirmative action developed via progressively responsible HR roles.
- Demonstrated experience in tactical human resources operations. Current and in-depth knowledge of federal, state and local laws.
- Experience with ADP preferred.
- Proficiency with Microsoft office suite.
- Experience in biotech, pharma or the life sciences highly preferred. Experience working in small manufacturing operations highly desirable.
- Measured success working in an extremely fast-paced, high-profile environment.
- Creative, can-do attitude, high comfort-level delivering simple, tactical solutions to complex problems.
- Ability to maintain confidentiality while handling sensitive information; strong problem-solving and analytical skills, excellent judgment and composure.
- High attention to detail required with a focus on ensuring deadlines are met and accurate records are kept.
- Strong interpersonal skills and a proven ability to work with confidence independently and cross-functionally across various departments; establish and maintain effective relationships with internal and external parties; handle multiple projects and competing priorities with frequent interruptions.
- Excellent communication and presentation skills and a proven ability to establish positive relations both internal and external.
- Demonstrate success in fostering diverse workplaces that enable all participants to contribute to their full potential in pursuit of company objectives.
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