Paralegal - Elmont, United States - Belmont Park Village

Description

Something Extraordinary Every DayTM

As our Paralegal, you will assist the Legal Team in monitoring national legal issues for the Village. You will act as a link to the other Village teams and oversee and coordinate of administration of the Legal Team.

What you will be doing

General Legal Issues

• Support the legal team with documentation, meeting coordination, internal processes
• Assist in queries from other teams and support Leasing, Retail, Marketing, Operations and Finance Village teams by attending team meeting s and coordinating regular catch up calls
• Ensure compliance of Brands with contractual obligations under the leases and licenses
• Ensure compliance of third party suppliers with contractual obligations under their agreements with the Village
• Take part in managing legal issues relating to shop fit Maintain and review content on our company site of legal documents
• Maintain trackers for leases, lease clauses, and other issues that are tracked across the Collection

Contractual Documents

• Assist with preparing and editing lease documents, including letters of intent and lease abstracts
• Create and update Village contract schedule
• Assist in drafting legal documents and liaise with parties involved
• Assist in preparation of contracts and service agreements and assist with new supplier forms
• Manage lease-related signature request forms, circulate leasing documents for signature, track receipt of such documents, and manage the sign-off procedures
• Follow up all outstanding post-signature matters and ensure receipt of any required statutory declarations, direct debit forms and hard copies of the lease or license documents

Administration

• Handle entry of lease documents and lease terms into internal databases and data systems for existing and new tenants.
• Track changes and proposed changes to leases, brand deal statuses and legal issue lists, and follow up with internal and external counsel
• Draft correspondence and notices to tenants / licensees
• Assist in the collection and filing of required leasing/legal documents from brands post-lease signature, including insurance certificates and letters of credit
• Maintain a filing and archive system for legal documents
• Create and distribute minutes for legal and leasing meetings and organize and prepare the agendas for such meetings
• Other administrative duties (such as calendar coordination etc.) for BPV lawyers

What makes you special

Every colleague is an entrepreneur at heart and this drives our organizational culture, which values invention, innovation and risk taking. To be successful with us, you'll have:

• Bachelor's degree or equivalent combination of education and experience
• Experience in supporting and coordinating complex projects, liaising with multiple stakeholders and providing a comprehensive administrative service
• Experience supporting lawyers who practice real estate law strongly preferred
• Experience in analyzing complex legal documents
• Computer literate and high proficiency in Microsoft Office
• Excellent organization and administration skills
• Outstanding attention to detail and accuracy
• Able to communicate clearly and politely with internal stakeholders and external partners
• Positive, flexible can-do approach
• Exercises discretion and remains poised under pressure
• Ability to prioritize your work to meet tight and multiple deadlines
• Strong communication and writing skills
• Experience in a fast-paced, dynamic, professional environment

There's no one quite like us

The Bicester Collection are the worlds' leading luxury shopping destinations, and we are committed to creating magical and memorable experiences for our guests. Taking the name of the founding Village, The Bicester Collection distinguishes the 11 Villages in Europe and China as one collection of destinations for our guests, our brand partners, our travel and tourism partners, our corporate and financial media, and our internal teams.

Our Vision is to be the best shopping destination in the world. Our Mission is to make the lives of others better - our brands, our guests, our people and our communities. Our Brand Promise is to offer something extraordinary every day. Our Five Values are the glue that bind us together and allows us to lead ahead:

• Authenticity - Always do the right thing
• Innovation - Think outside of the box
• Passion - Do what you love and love what you do
• Critical Thinking - Challenge the obvious
• Vision - Be mission driven always

Why we're exceptional

The key to our success is the quality and commitment of our people. To work in one of the teams at any of the Villages is to play an active role in redefining both the art and the science of retail. This creates a dynamic approach that underpins our ability to anticipate future trends in a fast changing world. In return for your Authenticity, Critical Thinking, Innovation, Passion and Vision, you'll receive a generous salary and we'll also reward you by:

Looking after you: You're entitled to 35 days of time off plus holidays and five sick days. We provide an amazing benefits' package including medical, dental, vision, flexible spending accounts, life insurance, generous short- and long-term disability. We also offer a generous 401(k) match, Employee Assistance Program, and additional ancillary benefits.

Treating you: We offer a very generous employee referral bonus

Championing you: You'll be working within a creative and collaborative environment like no other, with the opportunity to develop your professional and personal skills while advancing your career

Come and Live Your Story with Us

The key to our success is the quality and commitment of our people. The Bicester Collection is made up of 1,200 colleagues of 50 nationalities. We are diverse in background, age, experience and leadership style. We believe that an inclusive workforce makes magic happen, and with this in mind we welcome everyone - regardless of age, gender identity, race, sexual orientation, physical or mental ability or ethnicity - to be a part of our family. We are offering a fantastic opportunity for a professional and commercially focused individual to join us. We have huge ambition for what we can achieve together and we want to have fun

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Belmont Park Village is an Equal Opportunity Employer and does not discriminate based on the basis of actual or perceived age, race, creed, color, national origin, sexual orientation, gender identity or expression, military status, sex, disability, predisposing genetic characteristics, familial status, marital status, or status as a victim of domestic violence, arrest record or conviction record, or sincerely held practice of religion or any other characteristic protected by federal, state, local, or other law ("Protected Characteristics").