Associate, Executive Assistant II- US Public Policy and Government Affairs - Washington, United States - The Bank of New York Mellon

Description

Bring your ideas. Make history.

BNY Mellon offers an exciting array of future-forward careers at the intersection of business, finance, and technology.

We are one of the world's top asset management and banking firms that manages trillions of dollars in assets, custody and/or administration.

Known as the "bank of banks" - 97% of the world's top banks work with us as we lead and serve our customers into the new era of digital.

With over 239 years of rich history and industry firsts, BNY Mellon has been built upon our proven ability to evolve, lead, and drive new ideas at every turn.

Today, we're approximately 50,000 employees across 35 countries with a culture that empowers you to grow, take risks, experiment and be yourself.

This is what #LifeAtBNYMellon is all about.

We're seeking a future team member for the role of Associate, Executive Assistant to join our US Public Policy and Government Affairs team.

This role is located in Washington, DC- Hybrid

In this role, you will make an impact in the following ways:

• Effectively prioritizes the needs of the US Public Policy and Government Affairs team as prescribed by established guidelines, managing competing requests and switching focus as needed, often must negotiate prioritization of administrative activities with/among higher level team members/managers.
• Evaluates non-standard problems and uses judgement to develop appropriate solutions or procedures.
• Operates effectively with a significant degree of time management and work method/approach latitude.
• Responsible for daily interaction and management of communication with the assigned executive's/team member's direct reports. Interactions are often at the C-Suite leadership level, both internally and externally.
• Appropriately and effectively addresses highly complex issues escalated to assigned executive's office/team. Displays ability to appropriately interact with leaders during occasional interactions inside and outside the organization. May participate in ad-hoc special projects or administrative initiatives. May serve as a support team lead, assigning activities to other support staff and checking completion.
• Performs advanced, diversified and often confidential administrative duties requiring broad and comprehensive experience, skill and knowledge of organizational policies and procedures.
• Screens calls and visitors, and resolves inquiries. Other activities often reflect some elements of the professional discipline supported, including beginning level bookkeeping/accounting and compliance, among others.
• Schedules meetings, prepares and distributes meeting agendas and minutes.
• Makes travel arrangements and maintains calendar of appointments for assigned executive(s) and/or team.
• Exercises autonomy and confidentiality in anticipating a diverse range of highly complex issues and troubleshooting these issues as they arise.
• Typically conducts a range of administrative assignments related to the smooth operation of the assigned executive('s') and/or team's attendance at or conduct of seminars, workshops, and/or conferences, among others, including production of materials that may be sensitive in nature, scheduling, logistical arrangements, and liaising with participants, speakers, and vendors.
• May undertake special, diversified, longer-term projects requiring interaction with multiple teams. Could be expected to lead on projects related to administrative initiatives. Often independently creates and disseminates draft/final draft correspondence, copies, files and processes related documentation.
• Prepares and distributes meeting agendas and minutes
• Leverages own contacts and resources, and liaises with managers/senior management on behalf of the office, assigned executive(s) or team to facilitate information gathering and confirmation of answers.
• Applies discretion to triage and manage complex, sensitive situations resulting from a wide range of requests, questions and problems directed toward the assigned office, executive(s) and/or team. Appropriately prioritizes, addresses and/or identifies the level of urgency and escalates.
• May be expected to develop, draft or produce advanced memos, correspondence and reports on behalf of the office, assigned executive(s) and/or team. May review those drafted by the executive's direct reports or other support staff for accuracy.
• Sets up filing/organizational procedures.
• Is an intermediate to advanced user of standard business software (word processing, e-mail, spreadsheets, etc.)
• May review and analyze complex data, assist with expense management and development of budgets, accounts payables/receivables on behalf of the office, executive(s) and/or team. Liaises with the executive(s) and direct reports to prepare budget presentations for review and use by the assigned executive(s).
• Completes billing and expense activities, manages supply orders and resolves associated issues on behalf of the office, executive(s) and/or team.
• Work may also require proficiency in standard activities within a professional discipline (e.g., Human Resources, Finance, etc.) and may require a degree in the relevant discipline.
• No direct reports. May serve as a support team lead, assigning activities to other support staff and checking work completion. May also provide advice/training to new or less experienced team members.
• Strong collaboration and communication skills are required, including information exchange with internal and external contacts. Tact, diplomacy and confidentiality are essential skills based on the level of internal and external contacts
• Manage general office administration.
• Responsible for the timeliness, quality and accurate completion of own work as well as effective collaboration with leadership and the executive's direct reports/wider team on behalf of the executive.
• Priority is on daily/weekly work, but will be responsible for executing longer term work/projects as requested.

Contributes towards achievement of team goals and maybe assigned a mix of short to long-term projects or initiatives.

• Has significant latitude to adjust daily work routines as needed. Exercises autonomy in anticipating and troubleshooting a range of issues as they arise.

To be successful in this role, we're seeking the following:

• High school/secondary school or the equivalent combination of education and experience is required; bachelor's degree preferred. Applicable vocational training (e.g., courses on relevant business software like the Microsoft Office Suite of products, basic business writing, or similar) preferred; AA degree or relevant business certifications preferred. Where proficiency in standard activities within a professional discipline is pertinent (e.g., Human Resources, Finance, etc.), relevant degree or industry certifications for the discipline are desirable.
• 5-7 years of total work experience preferred. Bachelor's degree in lieu of some experience may be considered.

At BNY Mellon, our inclusive culture speaks for itself.

Here's a few of our awards:

• Fortune World's Most Admired Companies & Top 20 for Diversity and Inclusion
• Bloomberg's Gender Equality Index (GEI)
• Human Rights Campaign Foundation, 100% score Corporate Equality Index
• Best Places to Work for Disability Inclusion, Disability: IN - 100% score
• 100 Best Workplaces for Innovators, Fast Company
• CDP's Climate Change 'A List'
• Forbes Blockchain 50

Our Benefits:

BNY Mellon offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy.

We provide access to flexible global resources and tools for your life's journey.

Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves that can support you and your family through moments that matter.

BNY Mellon is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.

BNY Mellon is an Equal Employment Opportunity/Affirmative Action Employer. Minorities/Females/Individuals With Disabilities/Protected Veterans.

Our ambition is to build the best global team - one that is representative and inclusive of the diverse talent, clients and communities we work with and serve - and to empower our team to do their best work.

We support wellbeing and a balanced life, and offer a range of family-friendly, inclusive employment policies and employee forums.