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    Lead Proposal Specialist - Houston, United States - Rice University

    Rice University
    Rice University Houston, United States

    3 weeks ago

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    Description
    Job Description


    Special Instructions to Applicants:


    All applicants must attach a cover letter and a resume in the Supporting Documents section of the application in PDF form.

    Please note that the applicant tracking system does not convert attachments into Word format successfully.

    Position Summary


    Wiess School of Natural Sciences is seeking a Lead Proposal Specialist to provide advanced and varied support to departments to facilitate the grant proposal development process and track activities.

    They will lead and advise faculty and research personnel on how to plan, prepare, and write grant proposals to enable highly competitive extramural research funding (e.g. federal agencies, state agencies, industry, or foundations).

    This role necessitates autonomous and analytical thinking to excel a fast-paced, deadline-oriented setting.

    The ideal candidate will possess a comprehensive knowledge of pertinent federal and state statutes, regulations, policies, and procedures while also demonstrating proficiency in interpreting those of other sponsoring organizations.

    This position entails work on Rice University's campus, with the potential for some remote work/flexible work arrangements.

    Requirements
    Bachelor's Degree


    In lieu of the education requirement, additional related experience, above and beyond what is required, on an equivalent year-for-year basis may be substituted.

    3 years of experience in Pre-Award Research Administration

    Skills
    Initiative and ability to work independently and as a team member
    Excellent interpersonal skills, both written and verbal
    Excellent administrative and organizational skills and the ability to prioritize one's own workload
    Strong critical thinking skills
    Excellent writing and editing skills
    Ability to work under deadline pressure

    Essential Functions
    Efficiently evaluate Funding Opportunity Announcements, develop proposal preparation timelines, templates, checklists, and track proposal development efforts.
    Understand, explain, and clarify various agency's proposal requirements and review processes.
    Develop and analyze proposal budgets in accordance with sponsor guidelines and University research policies.

    Organize and facilitate faculty teams to prepare large-scale, complex, multidisciplinary proposals, including collaborative opportunities across the University and multi-research organizations.

    Research and assist in writing non-technical content of proposals.

    Perform careful review of the scientific, technical, and/or scholarly narrative sections of proposals to ensure compliance with sponsor requirements and with research policies of the University.

    Serve as a liaison with faculty, administrators, and SPARC to ensure timely and successful proposal submissions.
    Develop professional written communications to sponsor agencies, organizations, and key stakeholders.

    Interact and collaborate with agencies, faculty, and departmental award management staff to support the successful life cycle of funded projects.

    Lead training and development sessions designed for faculty, staff, postdocs, graduate students, and/or undergraduate students on topics related to the development of proposals for external grant funds
    Assist in preparing ad hoc administrative projects such as proposal archives, reports and proposal writing tips.
    Perform all other duties as assigned
    Prepare and update proposal documents (revised budgets, JIT documentation, etc.) as needed prior to execution of an award.

    Additional Functions

    Informs the principal investigator (PI) of all proposal preparation requirements and ensures guidelines are followed for proposal formatting, all documents required, and submission requirements.

    Monitors compliance with agency and University regulations regarding submission; verifies all financial information
    Verifies Cayuse records and works with the Office of Sponsored Projects for submission to sponsors

    Preferences
    Experience in a University setting
    Cayuse SP experience
    Knowledge of federal agencies' submission processes
    PCRA or CRA Certification

    Rice University HR | Benefits

    Rice Mission and Values

    Mission and Values | Rice University


    Rice University is an Equal Opportunity Employer with commitment to diversity at all levels, and considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability or protected veteran status.


    Faculty and staff are expected (but not required) to have completed a full vaccination series for COVID-19 (currently defined as full course COVID-19 Vaccine (typically two shots of a WHO-approved COVID-19 Vaccine or one J&J) and a COVID-19 booster.

    Rice does not require documentation for COVID 19 vaccination at this time for faculty and staff.

    More information can be found here:


    About Us

    Boasting a 300-acre tree-lined campus in Houston, Rice University is ranked among the nation's top 20 universities by U.S. News & World Report.

    Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government.

    Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.

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