- Serves as the liaison for Nursing Services.
- Performs analytical research for clinical functions within the Nursing Care to include but not limited to productivity, survey accreditation preparation, Veteran access and satisfaction, and contract officer representative (COR) duties.
- Provides administrative management and support with departmental program goals and objectives that relate to the VA mission.
- Uses technical skills to resolve critical programmatic, organizational, and functional problems.
- Provides support in identifying, planning, coordination, and execution of policies, programs, and operations of clinical programs of Nursing Service.
- Examines programs and recommends expanding, contracting, combining, or realigning them to best meet patient healthcare needs, while ensuring quality in the most economical manner.
- Assists in assessing needs and hiring efforts of staff.
- Prepares cost-benefit analyses and workload tracking systems.
- Leads process improvement projects.
- Conducts extensive research; Extracts and assembles information, conducts analysis, and develops reports or presentations.
- Monitors and analyzes changes in VHA and VISN goals and performance measures.
- Provides technical support for development and renewing contracts for scarce medical resources and medical care contracts.
- Manages procurement and contracting for the service line.
- Serves as COR for Nursing Service and independently oversees the pre-solicitation development documents of contracts.
- Prepares and reviews purchase order for supplies and non-expendable property such as equipment, to include personal computer hardware and software and other specialized equipment.
- Responsible for coordinating and executing data pulls on metrics, data analysis and developing action plans related to programs within Nursing Service.
- Develops and reviews the Nursing Service standard operating procedures (SOP) and Medical Center policies (MCP).
- Expertly addresses issues related to timekeeping, timecards, T&Ls, and Nursing Professional Standards Board actions.
- Assist with budget preparation and management.
- Provides oversight to all management officials, supervisors, and employees on the interpretation and application of a variety of financial and OI&T policies, practices, and procedures including menus and keys and delegation of authorities.
- Actively participates in various facility committees, organizational work groups projects as a representative for and in support of Nursing Services.
- Other duties as assigned. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.
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Administrative Assistant/Officer - Walla Walla, United States - Veterans Health Administration
Description
Summary
This position is located in Nursing Service at the Jonathan M. Wainwright Memorial VA Medical Center located in Walla Walla, Washington.The incumbent reports directly to the Deputy Associate Director for Patient Care Services (DADPCS) with a matrix to the Associate Director for Patient Care Services (ADPSC), and the Medical Center Director (MCD).
It is titled "Administrative Assistant" at the GS 7 and GS 9 levels, and as "Administrative Officer" at the full performance GS 11 level.
Duties
The Administrative Assistant/Officer is responsible for the administrative management and clinical efficiency of the Nursing Service. The incumbent is an experienced administrative professional with demonstrated leadership skills in administrative operations, conducting data analysis, and tracking information/data.Duties include but are not limited to the following:
Work Schedule: Monday-Friday, 8:00am to 4:30pm
Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework on an ad hoc basis, determined by the needs of the service and supervisor approved. Telework eligibility will be discussed during the interview process.
Virtual: This is not a virtual or remote position.
Position Description/PD#: Administrative Assistant/Officer / PD80471-0, PD80472-0, and PD80473-0
Relocation/Recruitment Incentives: Not authorized.
Critical Skills Incentive (CSI): Not authorized.
Permanent Change of Station (PCS): Not authorized.
Financial Disclosure Report: Not required
The preferred candidate will have experiences such as Medical Terminology, ability to multi-task, experience using various computer software (Microsoft office, excel, word, electronical health record), excellent customer service and be detail oriented.
