Administrative Assistant - Northwest, United States - The Pangere Corporation

Description

The Pangere Corporation is a leading commercial and industrial construction company based in Northwest Indiana. We are looking for a highly motivated, organized, and experienced administrative assistant to join our team.

Job Description:

Provide administrative and clerical support to the Vice President as well as other group managers.

Responsibilities:

1. Assist with various project coordination tasks e.g., job set-up, change order/subcontract/purchase order execution, invoicing, and project scheduling within the company's accounting software.
2. Schedule and plan meetings.
3. Take/transcribe meeting minutes and other dictation.
4. Help with entry of safety documents including training data, incident reports, and disciplinary action into HR database.
5. Manage company cell phones, including ordering and setting-up new devices.
6. Apply for and file annual renewals for various certifications and requirements.
7. Manage IT issue resolution.
8. Assist with fleet vehicle management including recall notices and vehicle assignments.
9. When needed, answer and screen incoming company phone calls.
10. Assist VP with miscellaneous tasks relating to specific projects, financial reports, etc.

Qualifications:

1. 2 years of prior experience in an administrative role, preferably construction based.
2. Knowledge of Microsoft Office, including Excel, PowerPoint, and Project.
3. Excellent organizational, time-management, and communication skills.
4. Must have high attention to detail.
5. Experience with accounting software is preferred, knowledge of Vista a plus.
6. Bachelor's degree.
7. The Pangere Corporation is a drug free workplace and follows the Building and Construction Resource Center Program.

Job Type:

• Full-time
• 8-hour shift
• Monday-Friday
• In person

Benefits:

• 401(k)
• 401(k) matching
• Health/Life/Disability Insurance
• Paid time off