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    Operations and Finance Coordinator - New York, United States - Child Mind Institute

    Child Mind Institute
    Child Mind Institute New York, United States

    1 week ago

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    Description

    Summary:

    The Child Mind Institute seeks an Interdepartmental Administrative Coordinator to work alongside another Administrative Coordinator to support our Finance, Legal, and Operations teams. This position will be responsible for certain administrative functions, as well as building and maintaining relationships to support workflow.

    Reporting to the Director of Finance and Accounting, and directly supporting the CFO and General Counsel, this is a non-exempt, full-time position located in our NYC headquarters.

    We're dedicated to transforming the lives of children and families struggling with mental health and learning disorders by giving them the help they need. We've become the leading independent nonprofit in children's mental health by providing gold-standard evidence-based care, delivering educational resources to millions of families each year, training educators in underserved communities, and developing tomorrow's breakthrough treatments.

    The Child Mind Institute is proud to be named aGreat Place to Work-Certifiedcompany Our competitive compensation and benefits include medical insurance, 401(k), paid parental leave, dependent care, flexible work schedules, discounted tickets and entertainment perks programs. For more information about our benefits, please visit our employee benefits website.

    Child Mind Institute is committed to creating an inclusive culture where all employees feel welcomed and valued.

    Responsibilities:

    • Develops and maintains relationships across departments to support the administrative needs of the organization
    • Effectively and efficiently manages calendars in Microsoft Outlook, including the coordination of complex executive meetings
    • Provides administrative support to the CFO, GC, and other members of the teams, including scheduling, preparing meeting agendas, taking notes, submitting contracts, and other administrative support
    • Ensures that vendor contact database, consultant contracts, and other electronic files are accurately maintained
    • Receives and reviews various payment requests and other related documentation for completeness and compliance with policies and procedures
    • Reviews consultant agreements and other contracts, working with Legal, program teams, and Finance colleagues to ensure proper approval before execution
    • Prioritizes and manages multiple time-sensitive projects simultaneously, and follows through on issues in a timely manner; independently follows up on deliverables as appropriate
    • Prepares and submits routine financial forms (check requests, expense reimbursements), using Sage Intacct
    • Manages credit card expense reports and receipts, using Expensify
    • Seating for new hires and space change requests. Including updates in Tango, spreadsheets and pdf floor plans.
    • Annual Census data collection and filing for all 3 entities

    Qualifications:

    • High School Diploma/GED and 4+-years experience or equivalent combination of education and experience is required.
    • Associates Degree preferred. Good written, oral, and interpersonal skills
    • Must be able to manage multiple tasks and priorities simultaneously in a fast-paced environment and produce the desired results
    • Ability to work well without supervision and in a team environment, determine priorities, and assume initiative
    • Ability to exercise judgment and maintain confidentiality and professionalism
    • Solid computer skills including Microsoft Office
    • Must have strong verbal and written communication skills, good judgment, and problem-solving skills
    • Energetic, flexible, collaborative, and proactive
    • Team player with ability to establish and maintain effective working relationships and follow through on delegated tasks and assignments
    • Prior experience with non-profit and/or legal preferred

    Special Considerations:

    Please upload your CV during the application process.

    The salary range for the position is posted. Factors such as candidate's work experience, education/training, job-related skills, internal peer equity, as well as market and business considerations affect the salary offered within this range. In addition, this salary may be subject to a geographic adjustment (according to a specific city and state and depending on the role), if an authorization is granted to work outside of the location listed in this posting.

    The Child Mind Institute is an equal opportunity employer and does not discriminate in employment based on race, religion (including religious dress and grooming practices), color, sex/gender (including pregnancy, childbirth, breastfeeding or related medical conditions), sex stereotype, gender identity/gender expression/transgender (including whether or not you are transitioning or have transitioned) and sexual orientation; national origin (including language use restrictions and possession of a driver's license issued to persons unable to prove their presence in the United States is authorized under federal law [Vehicle Code section ]); ancestry, physical or mental disability, medical condition, genetic information/characteristics, marital status/registered domestic partner status, age (40 and over), sexual orientation, military or veteran status, or any other basis protected by federal, state or local law or ordinance or regulation.

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