Concierge Receptionist - Marlton, United States - National Worksite Staffing LLC

National Worksite Staffing LLC

Verified Company

Marlton, United States

1 week ago

Posted by:

Mark Lane

beBee recruiter

Responsibilities:

Primary phone contact, field calls and taking indepth comprehensive messages for staff.
Schedule and confirm appointments for attorneys and other staff, as necessary.
Ensure rooms are reserved for office appointments and ensure notaries and witnesses are available, as needed.
Contact Fed-Ex for pickup, sort mail, etc.
Coordinate conference/ video calls with team and clients using Conference Bridge and Zoom platforms.
Send letters returning original documents to clients; call clients to pick up original documents.
Responsible for ordering office supplies and other materials as needed for office locations.
Copy client documents as they are dropped off and/or during appointments.
Coordinate new prospects, business cards of professionals, home care agencies, etc. into TM.
Create new client folders for initial consults.
Scan and link documents as necessary.
Greet visitors, new clients, clients, delivery people/mailman appropriately.
Provide refreshments to clients.
Keep conference room and reception area stocked with notepads, pens, and business cards.
Clean conference room area after meetings.
Change ink in downstairs copier.
Replace ink in postal machine and add postage when necessary.

Qualifications:

Excellent communication, interpersonal, and problemsolving skills.
Ability to remain composed and cordial while handling a high volume of phone calls.
Experience in administrative functions is necessary;
Experience in and/or knowledge of elder care systems, issues helpful.
High School Diploma or GED. Proficiency in grammar, spelling, punctuation and basic letter writing is necessary.
Proactive, selfstarter, able to work with limited supervision while also working as part of a larger team. Must be capable of critical thinking and exercising judgment with little, or no outside input.
Able to conduct him or herself in a professional manner and able to maintain confidentiality of sensitive materials.
Knowledge of Microsoft Office Suite primarily Word, Excel, and Adobe. Knowledge of Time Matters is helpful.

Schedule: