- Primary phone contact, field calls and taking in-depth comprehensive messages for staff.
- Schedule and confirm appointments for attorneys and other staff, as necessary.
- Ensure rooms are reserved for office appointments and ensure notaries and witnesses are available, as needed.
- Contact Fed-Ex for pick-up, sort mail, etc.
- Mail and/or email initial consult, no appointment letters, etc.
- Coordinate conference/ video calls with team and clients using Conference Bridge and Zoom platforms.
- Send letters returning original documents to clients; call clients to pick up original documents.
- Responsible for ordering office supplies and other materials as needed for office locations.
- Copy client documents as they are dropped off and/or during appointments.
- Coordinate new prospects, business cards of professionals, home care agencies, etc. into TM.
- Create new client folders for initial consults.
- Scan and link documents as necessary.
- Greet visitors, new clients, clients, delivery people/mailman appropriately.
- Provide refreshments to clients.
- Keep conference room and reception area stocked with notepads, pens, and business cards.
- Clean conference room area after meetings.
- Change ink in downstairs copier.
- Replace ink in postal machine and add postage when necessary.
- Excellent communication, interpersonal, and problem-solving skills.
- Ability to remain composed and cordial while handling a high volume of phone calls.
- Experience in administrative functions is necessary;
- Experience in and/or knowledge of elder care systems, issues helpful.
- High School Diploma or GED. Proficiency in grammar, spelling, punctuation and basic letter writing is necessary.
- Proactive, self-starter, able to work with limited supervision while also working as part of a larger team. Must be capable of critical thinking and exercising judgment with little, or no outside input.
- Able to conduct him or herself in a professional manner and able to maintain confidentiality of sensitive materials.
- Knowledge of Microsoft Office Suite – primarily Word, Excel, and Adobe. Knowledge of Time Matters is helpful.
- Monday through Friday, M-TH 8:30AM-5:00PM, F 8:30AM-3:00PM
- $42,000 - $48,000 annually corresponding with experience
- Medical, Dental, Vision, PTO, etc.
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Concierge Receptionist - Marlton, United States - National Worksite Staffing LLC
Description
Our confidential client is actively seeking a friendly, organized, and professional Concierge Receptionist to join their team. As the first point of contact for the company, the receptionist plays a crucial role in creating a positive impression for clients and visitors. If you are a people-oriented individual with excellent communication skills and a knack for multitasking, apply today to move forward with an interview
Responsibilities:
Qualifications:
Schedule:
** Salary:**
Benefits/Incentives:
