School Programs Event Coordinator - Van, United States - Sky Ranches Inc

Sky Ranches Inc Van, United States

3 weeks ago

Description

Job Description

Job DescriptionThis position is critical to the ministry of Sky Ranch and contributes directly to our mission of leading youth and families to know and follow Christ. The School Programs Event Coordinator schedules and coordinates exciting and effective camp experiences for 4th through 12th grade students at camp locations as part of the Outdoor Education and Student Development program curriculum. The primary responsibilities include scheduling groups and staff, generating group contracts, and serving as the primary liaison with groups during assigned weeks. Assist in carrying out assigned work projects as required for program upgrades and maintenance. This position also assists with set-up and teaching of class sections as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Manage all administrative aspects of groups participating in the School Programs department for their assigned week.
Coordinate events on rotating weeks of responsibility with other Event Coordinators. Duties will include:
- Retrieve contracts of school groups and follow up on signed contracts and deposits not returned by the school groups.
- Coordinate trip schedules and class selections with school groups.
- Schedule school groups and School Programs staff for all schools during his/her assigned weeks.
- Assure enough supplies are available and equipment is in working order for his/her assigned weeks.
- Provide primary oversight, coordination, management, and troubleshooting with groups and staff on camp during assigned weeks.
- Issue final invoices, collect payment, and follow up on unpaid receivables.
- Serve as the primary point of contact and coordination for all schools attending camp, as well as the on-call point of contact for evening staff and fellows during assigned weeks.
- Serve as the primary contact for other camp departments with issues involving groups attending during assigned weeks.
- Support other event coordinators on their assigned weeks.
Assist with projects as needed for program upgrades and maintenance.
Work closely with the School Programs, Retreats, and Legacy Programs Leadership teams to make sure all staff needs are considered as planning his/her assigned events.
Lead a team of 15 to 20 students, 4th 12th grades, as they participate in Outdoor Education/Student Development curriculum.
Assist School Programs team with preparation, set up and cleanup of OE/Student Development events.
Create a fun and exciting learning environment for school groups, as well as a fun and exciting work environment for staff.
Deliver educational content according to camp design and objective.
Facilitate recreational activities, as needed.
Work one-to-two nights a week during the non-summer months; must be able to work occasional overtime as needed.
Assist Summer Camp operations team during the summer months; typically, on Sunday afternoons with the arrival of campers.
Assist other camp departments, as needed.
Maintain compliance with Sky Ranchs employee policies and procedures. Maintain compliance with all state and federal laws and regulatory requirements.

FINANCIAL RESPONSIBILITY

School groups payments.

OTHER DUTIES AND RESPONSIBILITIES

Maintain compliance with Sky Ranchs employee policies and procedures.
Maintain compliance with all state and federal laws and regulatory requirements.
Perform other duties as required.

QUALIFICATIONS:

EDUCATION

Undergraduate degree, preferably with an education concentration.

EXPERIENCE

Two years of experience in the field of Outdoor Education and/or event planning preferred.
Experience working with kids in a camp setting.

KNOWLEDGE

Education principles and methods.
Principles and processes for providing excellent customer service. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Proficient ability to use various office software including, but not limited to Microsoft Word, Excel, Outlook.

SKILLS AND ABILITIES

Ability to speak, read, and write proficiently in English. Ability to speak clearly in face to face interactions; to articulate with accuracy on the telephone and through email. Excellent listening skills.
Excellent leadership skills are necessary to appropriately influence people to achieve a desired outcome.
Ability to exercise independent thinking and initiative.
Encouraging and building mutual trust, respect, and cooperation among team members.
Ability to relate positively, influentially, and sensitively to a broad spectrum of persons.
Ability to effectively facilitate meetings as required.
Ability to investigate and analyze information and draw conclusions and make decisions.
Ability to deal with complex situations or issues and make effective, timely and appropriate decisions; ability to maintain confidentiality.
Excellent organizational skills and ability to multi-task and manage a variety of tasks.
Ability to communicate the vision of Sky ranch to both internal and external customers.

EXTERNAL CONTACTS

Guests and school contacts.

IMPACT ON EQUIPMENT AND PROPERTY

School Programs equipment.

PHYSICAL DEMANDS

Physical effort is required on a routine basis including the ability to use up to 20 pounds of force frequently for moving and carrying objects.
Work requires a lot of physical agility for doing majority of assigned work, including but not limited to bending for items below or reaching for items above the individual; crawling under areas such as desks; facilitating recreational equipment; stooping, and climbing step stools or ladders.
Ability to travel to various geographic locations, including travel by car, and some overnight stays including weekends, as needed.

WORK ENVIRONMENT

Work outdoors majority of the time, exposed to the seasonal weather elements.
Work indoors in a normal office environment some of the time.
Standing, bending, and walking most days.

OTHER
Commitment to Christian principles and teachings both professionally and personally. Must be able to fully support Sky Ranchs Doctrinal Statement. An active membership in a church whose spiritual beliefs are aligned with Sky Ranchs Doctrinal Statement.

Commitment to Sky Ranchs Vision, Mission, Values (Who We A.R.E.) and Principles (WOW, Stewardship, and Excellence) demonstrated in daily behavior.

Must demonstrate annually a clear background check and review of child safety practices as required for camp accreditation by the American Camping Association.

Possess personal spiritual discipline that models a proactive approach toward personal, spiritual, and relational health.

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