- Faculty Lifecycle: Facilitate the faculty appointment process for all new hires, initial appointment requests, secondary appointments, change of status updates, annual reappointments, and resignations/retirements of employed faculty. Coordinate annual evaluations and the annual promotion/tenure cycle with the Department Chairs and the Promotion & Tenure Committee.
- Personnel Actions: Utilize institutional programs to process and file necessary documentation/electronic forms to record new hires/appointments, changes in compensation, reclassification of positions, and similar personnel action items. Works closely with Human Resources and Finance to ensure institutional data, payroll, and budgets are aligned with current roles and salary agreement.
- Documentation and Compliance: Maintain accurate and updated records of faculty-related documentation, including contracts, evaluations, and other pertinent information to ensure compliance with institutional policies and regulations. Protect confidentiality of faculty files, including those related to misconduct and other sensitive issues. Assist in the communication and implementation of policies and procedures related to faculty affairs, ensuring that faculty members are aware of and adhere to institutional guidelines.
- Faculty Data: Maintain faculty data utilizing Interfolio/Fac180, Excel, and other platforms to produce and present reports in support of faculty related initiatives of the SOM. Compile regular exports for AAMC Faculty Roster and LCME Reports databases.
- Committees: Maintain record of Permanent and Standing Committee memberships and charges. Provide administrative support to elect members, create agendas, and prepare minutes for select committees. Organize Faculty Assembly meetings and compile annual committee reports.
- Faculty Development Reporting & Accounting: Track faculty related professional development activities across the School of Medicine. Requires extensive communication with departments, basic accounting and tracking of expenses and funding sources, compiling of reports, and maintenance of documentation to ensure compliance.
- Event Planning: Plans and organizes various faculty-related events to inform on institutional practices and engage them in academic activities (i.e. Faculty Orientation, Faculty Appreciation/Recognition, networking events). Oversees the overall execution of the event and works closely with the Program Coordinator on logistical details to ensure the office presents a professional program.
- Completes other duties as assigned.
- Familiarity with academic policies, procedures, and compliance standards.
- Strong organizational and administrative skills, with meticulous attention to detail.
- Excellent communication skills, both written and verbal, with the ability to interact effectively with diverse stakeholders.
- Proficiency in relevant software applications (Microsoft Office, HR/Finance management systems, DocuSign, databases).
- Ability to handle confidential information with discretion and professionalism.
- Proactive and able to multi-task.
- Collaborative team player.
- Ability to provide positive customer service.
- Adaptable and able to work in a fast-paced environment.
- Strong problem-solving and analytical skills.
- Project management experience.
- Bachelor's degree in Human Resources, Education, Business Administration, or a related field. Master's degree preferred.
- Five (5) years' experience in a related field of work.
- A combination of education and experience may be accepted.
- Previous experience in academic administration, faculty support, or a similar role within an educational institution.
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Manager, Faculty Affairs - Tyler, United States - University of Texas At Tyler
Description
JOB SUMMARY:
The Faculty Affairs Manager reports to the Director of Faculty Affairs.
This role involves managing faculty-related programming and initiatives in support of the faculty life cycle and ensuring compliance with LCME accreditation and institutional policies and procedures.
MAJOR RESPONSIBILITIES / DUTIES / CRITICAL TASKS:
ACCOMPANYING KNOWLEDGE, SKILLS, ABILITIES AND COMPETENCIES:
REQUIRED EDUCATION / EXPERIENCE:
