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    Assistant Director, Project Management - Chicago, IL, United States - Workday

    Workday
    Workday Chicago, IL, United States

    2 weeks ago

    Default job background
    Description

    Department

    ARD Operations and Internal Communications

    About the Department

    Alumni Relations and Development (ARD) engages alumni (~190k), current students, parents, and friends of the University through intellectual, professional and social activities on campus, around the world and online. ARD raises $600 Million annually to support faculty and researchers, practitioners and patients, and students and programs across the University. Our work supports priorities in every division, school, department, and institute. ARD Communications is the central communications resource for ARD staff. Our team of communications experts, editors, designers, web developers, social media gurus, and project managers helps ARD staff reach and engage alumni and other donors in strategic ways to accomplish our goals. This position has a hybrid work schedule which includes weekly in office presence located in Hyde Park at 5235 South Harper Court.

    Job Summary

    This position uses best practices and knowledge of non-technical (not information technology or construction related) projects from conception to completion. Assembles teams and develops detailed work plans, schedules, project estimates, resource plans, and status reports while being the point of contact for those projects.

    Responsibilities

    • Supports the development, implementation and management of strategic and tactical marketing programs for ARD to meet the financial goals and priorities of the university.
    • Manages an extensive portfolio of digital media, editorial, print and other projects in ARD Communications by serving as the liaison between creative staff and clients and between creative staff and external vendors.
    • Ensures timely completion of projects and provides all levels of support required by creative staff to deliver superb digital, editorial and design work within the context of branding guidelines.
    • Participates in the strategic, creative development, production and evaluation of client and partner communications and development campaigns.
    • Develops schedules and project plans based on ARD Communications sequence.
    • Tracks projects and workload throughout ARD Communications to make recommendations about resources, staffing, outsourcing and related matters.
    • Manages and documents projects from initial contact to delivery and evaluation.
    • Leads regular internal and client meetings as required by the complexity of projects.
    • Reports regularly on project status.
    • Seeks opportunities for professional development that will enhance job performance, including attending webinars, seminars, building networks within the University and with colleagues at peer institutions.
    • Assists with researching funding opportunities, preparing grant proposals, and drafting and/or editing other written materials with moderate guidance.
    • Maintains website (including but not limited to: employment page, news page, staff page, project pages, innovation challenge page).
    • Performs other related work as needed.

    Minimum Qualifications

    Education:

    Minimum requirements include a college or university degree in related field.

    ---
    Work Experience:

    Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

    ---
    Certifications:

    ---

    Preferred Qualifications

    Education:

    • Bachelor's degree.

    Experience:

    • Minimum two years of relevant professional work experience in a communications environment such as in-house corporate communications services, advertising agency, public relations firm, or similar professional work experience.
    • Experience working with creative staff, clients, printers, and other vendors.

    Technical Skills or Knowledge:

    • Familiarity with project management software.
    • Understanding of integrated marketing social media, digital, event marketing, email marketing and print.
    • Demonstrated skill and knowledge of, or ability to learn quickly, the internal workings of the University as well as the technology tools available to the Office of Alumni Relations and Development including Phoenix, the University's donor relationship management system, and the Microsoft Windows environment.

    Preferred Competencies

    • Manage confidential information with discretion and tact.
    • Act with integrity, professionalism, and confidentiality.
    • Work collegially and collaboratively in a team setting.
    • Prioritize multiple projects and independently follow through with detail.
    • Outstanding interpersonal and communications skills characterized by the ability to listen, speak, and write effectively.
    • Self-motivated and take initiative.
    • Manage multiple projects simultaneously while adhering to established deadlines.

    Working Conditions

    • This position has a hybrid work schedule which includes weekly in office presence.
    • Standard office environment.
    • Travel to campus and/or non-campus locations for University business.
    • Work evenings and weekends as needed.
    • This position is located in Hyde Park at 5235 South Harper Court.

    Application Document

    • Resume/CV (required)
    • Cover Letter, addressed to Hiring Committee (preferred)

    When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

    Job Family

    Administration & Management

    Role Impact

    Individual Contributor

    FLSA Status

    Exempt

    Pay Frequency

    Monthly

    Scheduled Weekly Hours

    37.5

    Benefits Eligible

    Yes

    Drug Test Required

    No

    Health Screen Required

    No

    Motor Vehicle Record Inquiry Required

    No

    Posting Statement

    The University of Chicago is an Affirmative Action/ Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the

    Staff Job seekers in need of a reasonable accommodation to complete the application process should call or submit a request via Applicant Inquiry Form.

    We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

    All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

    The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL

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