- Compiles and processes information for analysis as requested
- Makes decisions regarding dissemination of information, screening of visitors and deferral or immediate action in absence of supervisor
- Answers telephone, screens callers, relays messages, and greets visitors
- Maintains calendar, correspondence, and supplies
- Opens, sorts, and screens mail and prepares outgoing mail
- Maintains time and attendance records as assigned
- Prepares or acts as back-up preparer for on-line payroll as needed
- Establishes and maintains filing system for the designated area
- Prepares correspondence, proposals, and reports
- Interviews, assigns, trains and supervises student assistants assigned to the Department
- Assists with record keeping and monitoring of departmental expenditures to include department requisitions, charge card purchases and blanket orders
- Produces electronic information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text data and graphics
- Handles highly confidential information
- Performs other duties as assigned
- Associates degree and two (2) years of successful secretarial/clerical experience in an office setting; or three (3) years of advanced clerical work, including or supplemented by courses in secretarial training or Business courses in high school or college; or a combination of experience and training
- All degrees must be from a regionally accreditted institution.
- Knowledge of College policies and procedures
- Knowledge of spreadsheets, Microsoft and database software applications and office equipment (i.e., photocopier, printer, fax machine, calculator)
- Knowledge of office practices and procedures
- Effective interpersonal skills in order to make sound judgments to decide how duties and responsibilities are completed between himself/herself and coworkers, the supervisory chain, faculty, staff, students and customers
- Ability to think, reason, and make sound judgments to decide how duties and responsibilities are completed in compliance with college standards and guidelines
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manual
- Ability to write routine reports and correspondence
- Ability to make arithmetical calculations such as addition, subtraction, multiplication and division
- Ability to speak effectively before groups of customers or employees of organizations
- Ability to work in a multi-ethnic and multi-cultural environment with students, faculty and staff
- Ability to work a flexible schedule that may include evening and weekend assignments
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Secretary II, School of Nursing - Miami, United States - Miami Dade College
Description
Job DetailsJob Family
STAFF- Support Non-Exempt (SNE)
Grade
9
Salary
$ $20.55
Department
School of Nursing
Reports To
Dean, School of Nursing
Closing Date
August 1, 2024
FLSA Status
Non-Exempt
First Review Date
May 13, 2024
Job Summary
Provides administrative support to a School Director, Associate Dean, College-wide Director, and/or an Assistant Vice Provost.
Duties & Responsibilities
Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, will receive preference and priority for this job vacancy.
In addition, certain servicemembers may be eligible to receive waivers for postsecondary educational requirements outlined in this job vacancy and are encouraged to apply for the positions being filled.
Additional RequirementsThe final candidate is to successfully complete a background screening and reference check process.
EQUAL ACCESS/EQUAL OPPORTUNITY
Miami Dade College is an equal access/equal opportunity institution which does not discriminate on the basis of sex, race, color, marital status, age, religion, national origin, disability, veteran's status, ethnicity, pregnancy, sexual orientation or genetic information.
Equity Officer:
Cindy Lau Evans, Director, Office of Equal Opportunity Programs / ADA Coordinator / Title IX Coordinator, at Voice) or 711 (Relay Service SW 104 St.
, Room 1102-1; Miami, FL
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