- Bachelors degree or equivalent combination of education and experience.
- Five years of experience in office administration.
- Knowledge of word processing, spreadsheet, and presentation applications.
- Ability to learn and effectively use other platforms that are more specific to the University.
- Skill in: composing a variety of correspondence; maintaining confidentiality and handling sensitive matters with discretion and tact; interacting with students, faculty and staff at all levels in a courteous and efficient manner; planning, organizing, prioritizing and executing tasks; and initiating and completing work without instruction.
- Ability to communicate effectively both orally and in writing.
- Ability to multi-task and work cooperatively with others.
- Certification: Certified Administrative Professional.
- Six years administrative experience in a university setting.
- Experience with Concur and Workday systems.
- Proficient in Microsoft suite products (e.g., Word, Excel, PowerPoint) and Outlook.
- Primary Job Duties - Provides executive-level administrative assistance to the Associate Dean of Academic Affairs. Supervises the management of the Associate Dean of Academic Affairs' calendar, ensures required information is noted on the calendar, all meeting materials, presentations, or appropriate briefings are given to prior to meetings. Sets appointments and helps to manage the Associate Dean of Academic Affairs' time with faculty, staff and students. Drafts correspondence and coordinates tasks and projects for the Associate Dean of Academic Affairs. Oversees the maintenance of the central files for correspondence and other critical and confidential records. Assures the confidentiality of sensitive correspondence, reports and conversations. Coordinates travel arrangements. Reconciles travel expenses and payment card reports. Prepares academic affairs budget and tracks expenses.
- Academic Program Support - Assists the Associate Dean of Academic Affairs with planning, coordination, and execution of academic events. Reviews faculty course syllabi to ensure compliance. Serves as liaison for adjunct faculty. Annually updates the student handbook, student orientation notebook and adjunct faculty orientation handbook. Works with web administrator to ensure that academic program pages are up to date.
- Student Liaison - Sets and maintains student appointments with the Academic Dean in confidential student matters. Serves as case manager for violations of academic standards, student code of conduct and honor code.
- Global Programs Coordinator - Collects student field trip applications, coordinates students travel arrangements including visas, airfare, hotels, and ground transportation. Keeps up to date on University education abroad procedures and requirements. Assists the Director of Global Programs with projects as assigned.
- Assistant to Senior Associate Dean - Provides executive-level administrative assistance to the Senior Associate Dean. Supervises the management of the Senior Associate Dean's calendar, ensures required information is noted on the calendar, all meeting materials, presentations, or appropriate briefings are given to prior to meetings. Sets appointments and helps to manage the Senior Associate Dean's time with faculty, staff and students. Drafts correspondence and coordinates tasks and projects for the Senior Associate Dean.
- Health, dental, vision, life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums.
- 12-15 days of annual paid holidays.
- Up to eight hours of paid sick leave and at least eight hours of paid vacation each month.
- Automatic enrollment in the Teacher Retirement System of Texas.
- Health and Wellness: Free exercise programs and release time.
- Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more.
- Employee Tuition Assistance and Educational Release time for completing a degree while a Texas A&M employee.
-
Executive Assistant
2 weeks ago
Stratus Auto Equipment College Station, United StatesPay: $ $18.00 per hour · **Benefits**: · - Dental insurance · - Health insurance · - Life insurance · - Vision insurance · Schedule: · - 8 hour shift · **Experience**: · - Microsoft Excel: 1 year (preferred) · - Microsoft Powerpoint: 1 year (preferred) · Ability to Commute: · - C ...
-
Executive Assistant Ii
1 week ago
Texas A&M University Health Science Center College Station, United States**Job Title** · Executive Assistant II · **Agency** · Texas A&M University Health Science Center · **Department** · School Of Public Health · **Proposed Minimum Salary** · Commensurate · **Job Location** · College Station, Texas · **Job Type** · Staff · **Our Commitment** · Texas ...
-
Executive Assistant Ii
1 week ago
Texas A&M University College Station, United States**Job Title** · Executive Assistant II · **Agency** · Texas A&M University · **Department** · Vice President for Research · **Proposed Minimum Salary** · Commensurate · **Job Location** · College Station, Texas · **Job Type** · Staff · **Our Commitment** · Texas A&M University is ...
-
Agent's Executive Assistant
2 weeks ago
Scot Semple - State Farm Agent College Station, United States**Position Overview**: · Do you have aspirations to run your own business? If so, you may want to consider working in the office of Scot Semple - State Farm Agent. As a member of our agency team, you have an opportunity to experience first-hand what it takes to be a State Farm Ag ...
-
Executive Assistant
2 weeks ago
Omega Dynamics Bryan, United StatesAssistant to the Management - CFO (m/f/d) in full-time, at the Schönefeld location About UNITAX Pharmalogistik GmbH UNITAX-Pharmalogistik GmbH is a family-owned, medium-sized company and has been providing full-service logistics for pharmaceutical, medical device, and cosmetic ma ...
-
executive assistant
2 weeks ago
Spherion College Station, United StatesJoin a large employer in BCS as an Executive Assistant to C-Suite leaders · - Coordinated meetings amongst 7 Executives · - Coordinated travel · - Take detailed meeting minutes · - Ensure materials are prepared and distributed in advance of meetings · - Assist with presentations ...
-
Executive Assistant"
3 weeks ago
Phoenix Industries Shiro, United StatesWe are looking for an assistant to the management (m/f/d) with a focus on human resources for a well-known electronics company in Frankenberger. · The workplace is located in Frankenberg. Parking spaces and good public transport connections are available. · Your tasks: · Support ...
-
Executive Student Assistant
2 weeks ago
Association of Former Students of Texas A & M Univ College Station, United StatesJob Type · Part-time · Description · Through our shared values and culture of professional team service, we engage and inspire the Aggie Network to support Texas Aggies and perpetuate the Aggie Spirit. We seek an individual to join a highly motivated team in selflessly advancing ...
-
executive assistant
1 week ago
Spherion Bryan, United StatesWe are currently seeking a highly organized and detail-oriented individual to join our client's team as an Executive Assistant. This position plays a critical role in providing administrative support to our client's executive team and ensuring the efficient operation of our organ ...
-
Agent's Executive Assistant
1 week ago
Scot Semple - State Farm Agent College Station, United StatesPosition Overview · Do you have aspirations to run your own business? If so, you may want to consider working in the office of Scot Semple - State Farm Agent. As a member of our agency team, you have an opportunity to experience first-hand what it takes to be a State Farm Agent. ...
-
Agent's Executive Assistant
2 weeks ago
Miles Pusateri - State Farm Agent College Station, United StatesPosition Overview · State Farm Insurance Agent located in College Station, TX is seeking an outgoing, career-oriented professional to join their team. As a State Farm team member for Miles Pusateri - State Farm Agent, you will build and develop customer relationships within the c ...
-
Agent's Executive Assistant
1 week ago
Miles Pusateri - State Farm Agent College Station, United StatesJob Description · Job DescriptionPosition OverviewState Farm Insurance Agent located in College Station, TX is seeking an outgoing, career-oriented professional to join their team. As a State Farm team member for Miles Pusateri - State Farm Agent, you will build and develop custo ...
-
Agent's Executive Assistant
1 week ago
Scot Semple - State Farm Agent College Station, United StatesJob Description · Job DescriptionPosition OverviewDo you have aspirations to run your own business? If so, you may want to consider working in the office of Scot Semple - State Farm Agent. As a member of our agency team, you have an opportunity to experience first-hand what it ta ...
-
Executive Assistant to President and CEO
2 weeks ago
Association of Former Students of Texas A & M Univ College Station, United StatesJob Type · Full-time · Description · Through our shared values and culture of professional team service, we engage and inspire the Aggie Network to support Texas Aggies and perpetuate the Aggie Spirit. We seek an individual to join a highly motivated team in selflessly advancing ...
-
Executive Assistant to President and CEO
2 weeks ago
The Association of Former Students Texas A&M University College Station, United StatesThrough our shared values and culture of professional team service, we engage and inspire the Aggie Network to support Texas Aggies and perpetuate the Aggie Spirit. We seek an individual to join a highly motivated team in selflessly advancing The Ass Executive Assistant, Presiden ...
-
Executive Services Assistant
1 week ago
City of Bryan, TX Bryan, United StatesPosition Details · Position Information · Posting Number Position Title Executive Services Assistant Position # 7844 FLSA Non-Exempt Classification Type Administrative/Clerical Department Executive Services Job Type Full Time Work Schedule · Monday-Friday; 8am-5pm · Hiring Pay Ra ...
-
Budtender Pt
2 weeks ago
PharmaCann State College, United StatesPharmaCann, Inc. owns and operates best-in-class production facilities and retail dispensaries for cannabis-based products. We currently operate in the States of Illinois, New York, Massachusetts, Ohio, Pennsylvania, Maryland, Colorado and Michigan as a medical and/or adult use c ...
-
Clinical Director
1 week ago
Promises Behavioral Health, LLC College Station, United States**Promises Brazos Valley** is a trusted addiction treatment center catering to adults and young adults in the heart of College Station, TX. We specialize in inpatient and outpatient rehabilitation for those experiencing substance use or co-occurring mental health disorders. Our p ...
-
Leasing Consultant
2 weeks ago
The Scion Group College Station, United States**Want to learn more about The Scion Group? **Check out our website.** · We're hiring immediately · **Your Opportunity** · Scion is paving a path in student living and the Experience Team Member (ETM) is essential to our commitment to exceptional customer experience and strong pa ...
-
Hotel Assistant General Manager
2 weeks ago
Hotel McCoy College Station, United StatesIn the role of Assistant General Manager, you will work closely and assist the Creative Manager and General Manager. This position will oversee all operational aspects of property and employee management, specifically the supervision of the overall operation of the hotel, with a ...
Executive Assistant II - College Station, United States - Texas A&M University
Description
Job TitleExecutive Assistant II
Agency
Texas A&M University
Department
Texas A&M University School of Law
Proposed Minimum Salary
Commensurate
Job Location
Fort Worth, Texas
Job Type
Staff
Job Description
Who we are
At Texas A&M University School of Law (in Fort Worth, Texas) we instill in our graduates a knowledge of the law, key professional skills and core values that set the Aggie Lawyer apart.
Texas A&M University School of Law is an integral part of Texas A&M University, one of a select few institutions nationwide to hold land grant, sea grant and space grant designations.
As Texas' first public institution, Texas A&M offers 101 doctoral programs and 151 master's programs, in addition to the J.D.
law degree. Many of these programs have attained top rankings and national recognition for quality by the National Research Council (NRC).What we want
The Executive Assistant II performs advanced professional assistance work for the Academic Dean in the Law School. The role requires the ability to establish priorities, work independently, and proceed with objectives without supervision.
The ideal candidate maintains high-level interactions with the campus community and assists with highly confidential and critical academic and/or administrative matters.
What you need to knowSalary:
Compensation will be commensurate to selected hire's experience.
Special Instructions:
A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.
Other Requirements or Other Factors:
Position may require some additional work outside normal business hours.
Required Education & Experience:
Required Knowledge, Skills, and Abilities:
Preferred Qualifications:
Essential Duties/Tasks:
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities.
Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.
We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.
Instructions to Applicants:
Applications received by Texas A&M University must either have all job application data entered or a resume attached.
Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application.
We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.All positions are security-sensitive.
Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer.