Executive Assistant Ii - College Station, United States - Texas A&M University Health Science Center

Texas A&M University Health Science Center

Verified Company

College Station, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Job Title
Executive Assistant II

Agency
Texas A&M University Health Science Center

Department
School Of Public Health

Proposed Minimum Salary
Commensurate

Job Location
College Station, Texas

Job Type
Staff

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all pers p ectives, talents & lived experience s.

Embracing varying opinions and perspectives strengthens our core values which are:
Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want
The Executive Assistant II, under general supervision, performs advanced professional assistance work for an executive.

This role maintains high-level interactions with the campus community and assists with highly confidential and critical academic and/or administrative matters.

You will exercise discretion and independent judgment with respect to matters of significance.

What you need to know

Salary:
Compensation will be commensurate to the selected hire's experience.

Required Education and Experience:

Bachelor's degree in applicable field or equivalent combination of education and experience.
Four years of experience in office administration

Required Knowledge, Skills, and Abilities:

Ability to multitask and work cooperatively with others
Interpersonal and communication skills
Planning and organizational skills
Calendar management skills

Preferred Qualifications:

5 years of experience working as an executive assistant

Responsibilities:

Administrative and Calendar Support

Coordinates calendars, meetings, and other activities for the Office of the Dean
Maintains high level interactions with the campus community and assists with highly confidential and critical academic and/or administrative matters
Provides technical guidance and advice on administrative matters to agency executives, management, or staff
Coordinates and monitors action items and assignments made by the administrator
Prepares notices or agendas for meetings
Drafts and manages correspondence and communications, schedules appointments, manage calendar, and coordinates travel
Prepares travel arrangements and itineraries and may approve and process travel reimbursements.
Plans and prepares reports, manuals, and publications
Acts as administrator's representative in dealing with third parties
Add meeting minute preparation/distribution
Supervision of student and staff

Reporting and Event Coordination

Assists in compiling reports, maintains records and other documents and coordinates schoolwide and special events
Communicates policies, procedures, standards, and methods. Interprets policies, rules, and regulations
Responds to inquiries, resolving problems or inquiries
Reviews administrative practices and programs and assists in formulating policies

Logistical Support Plans

Coordinates logístical and administrative support for events, meetings, or other special functions and provides onsite support
Researches, compiles, and applies information, making evaluative judgments on appropriate data to use
Serves as a liaison between the Dean or Assistant Vice President and subordinate administrators by communicating and/or interpreting policy, planning decisions, and related information or documents affecting the subordinate administrative units within guidance from the Dean

Correspondence Coordinator