- Develops and maintains manual and computerized financial management systems; assesses computer hardware and software requirements and makes recommendations as appropriate; coordinates computer related matters with department systems personnel and Department of Information Services; develops and maintains graphics for county code publication on the internet as required; assists with equipment procurement; participates in developing and implementing strategies for paperless agenda objective.
- Supervises or personally prepares financial data and reports necessary for the development and maintenance of the department/division annual budget; regularly monitors revenue and expense data of assigned operations; coordinates accounting activities with other departments to ensure proper documentation, tracking, and accounting of financial transactions; prepares correspondence and supporting documents for budget transfers, supplemental and emergency appropriation requests.
- Provides technical guidance and training to division and department leaders and grant program coordinator in use of financial data for budget development and maintenance, payroll, employee time records, acquisition of equipment, supplies and services; assists in the administration of county personnel practices and procedures; assures compliance with applicable department, county, state and federal policies and procedures.
- May plan, organize, coordinate and supervise the work of secretarial and/or office subordinates; may participate in and make recommendations concerning the hiring, discipline, transfer and termination of employees; may advise, assist, train and evaluate employees as necessary.
- Supervises the preparation of or personally prepares and maintains all employee time records and payroll information.
- Maintains department equipment inventory; develops and maintains acquisition and replacement schedule; develops forms and procedures for use in obligation of budgeted funds, purchases of supplies and equipment and requests for services.
- Develops and maintains a department space allocation and facilities plan.
- Prepares detailed reports and conducts auditing procedures including deposits, sales, taxes, and balance sheets.
- Oversees retention and storage system for all financial records and official department documents as assigned.
- Recommends and implements operational efficiency methods; undertakes research and analysis projects as directed.
- May work with staff and management team members on a regular basis to develop programs, plan and coordinate events, create efficiencies in overall operation of the facilities and administration.
- Performs related duties as required.
- practices, methods and procedures of government accounting, budgeting and financial management
- computer technology
- office practices and procedures
- supervisory methods and techniques
- operate computer terminals and a variety of applied software packages
- analyze and resolve work related problems
- exercise initiative and judgment and make decisions within the scope of assigned authority
- communicate effectively both orally and in writing
- establish and maintain effective work relationships with department personnel, public and private officials, other county employees and with the general public
- operate standard office machines and equipment
- exercise initiative and judgment and make decisions within the scope of assigned authority
- handle multiple tasks efficiently in a busy office environment
- communicate effectively to a wide range of customers while providing a high level of service
- Medical Insurance
- Vision Insurance
- Dental Insurance
- Retirement
- Basic Group Term Life Insurance/ Accidental Death and Dismemberment (AD&D) Insurance
- Long Term Disability (LTD)
- Commuting Benefits
- Employee Assistance Program (EAP)
- Partners for Health Employee Wellness Program
- Leave & Holidays
- Deferred Compensation 457(b)
- Supplemental Group Term Life Insurance
- Additional Accidental Death and Dismemberment Insurance (AD&D)
- Flexible Spending Accounts (FSA)
- Supplemental Individual Insurance Policies
- Regular full-time employees: If you work 35 or more hours per week, you will pay these for medical insurance. The County pays the for vision, dental, and basic life insurance.
- Regular part-time employees: If you work between 20 and 34 hours per week, you will pay for medical, dental, vision, and basic life insurance. The County's contribution toward the premium for an employee in a regular part-time appointment will be pro-rated in an amount equal to the F.T.E. percentage the employee is assigned.
- Yes
- No
- Yes or have the ability to obtain before date of hire
- No
- No Degree
- One-year Certificate
- Associate's degree
- Bachelor's degree or Higher
- No Experience to less than one year of experience
- One year to less than two years of experience
- Two years to less than three years of experience
- Three years to less than four years of experience
- Four years to less than five years of experience
- Five years to less than six years of experience
- Six or more years of experience
-
Crimson Enterprises Snohomish, United StatesAbout disserto service gmbh: · We are your dedicated IT system house · We advise and support your company or you as an individual in all IT matters. From the sale of selected IT products, to the management of your IT infrastructure, to the quick and qualified solution of your com ...
-
Administrative Specialist
3 weeks ago
CORT Business Services Corporation Everett, United StatesJob Description Overview CORT Party Rental is hiring for an Administrative Specialist The Administrative Specialist plays a pivotal role in the finance department regarding accounts receivable, aging reports, preparation of bank deposits and facilitating effective customer commun ...
-
SilverTech Marysville, United StatesAs a recruitment agency, we are working in close collaboration with our exclusive client in Marysville to fill the position of IT System Administrator (g*). Our client is a highly successful company in the online retail industry, specializing in photography, with a well-establish ...
-
Administrative Support Specialist
2 weeks ago
Red River Science & Technology, LLC Langley, United States**Job Title: Household Goods & Passenger Travel Administrative Support Specialist - JBLE** · **Position Summary** · This position works closely with the government representatives and supported customers, both internally and externally. Must have outstanding verbal and written co ...
-
Administrative Specialist
1 week ago
Stellar Enterprises Lake Roesiger, WA, United States Freelance**Join the Logwin team We are looking for a(n)** · **Export Sea Freight Clerk (m/f/d) at our location in Ettlingen** · **Do you want to make a difference? Help shape the future at a leading logistics service provider - while being personally valued and supported?** · With 4,200 e ...
-
Administrative Specialist
1 week ago
Emerald Enterprises Mountlake Terrace, WA, United States Freelance**PRO CONSULT Management and System Consulting GmbH is a wholly-owned subsidiary of BTC Business Technology Consulting AG with over 80 employees at 4 locations in Germany and one in Austria. With extensive industry experience of over 20 years, we see ourselves as a competent part ...
-
Debt Collection/Recovery Clerk
6 days ago
Titan Technologies Everett, United StatesWelcome to LEGIAL · Since 2000, LEGIAL has been firmly established in the German legal market and is a company of the ERGO Group. As a legal service provider, we offer our clients years of expertise in litigation funding and debt management. Accordingly, we provide the financial ...
-
Warehouse specialist
3 weeks ago
Cascade Ventures Everett, United StatesThe international Munters Group is a global leader in energy-efficient and sustainable air treatment. Munters products are used in the production of one out of every seven meals worldwide. Located in Horstmar, just outside of Münster, Munters Reventa is a site within the group th ...
-
Manager of Assessment Reporting and Analysis
1 week ago
Department of Education Everett, United StatesThe Department of Elementary and Secondary Education (DESE) seeks to fill the position of Manager of Assessment Reporting and Analysis in the Office of Student Assessment Services (SAS). · The Manager of Assessment Reporting and Analysis is responsible for overseeing data analysi ...
-
Dental Office Manager
1 week ago
Dentistry and Braces Everett, United StatesWe are seeking an experienced Dental Office Manager to join our Team · Dental Office Manager Qualifications: · - Experience overseeing a dental office · - 3+ years' of experience working in a dental office · - Bilingual (Spanish) preferable · Dental Office Manager Responsibilitie ...
-
Non-gaming Accounting Specialist
1 week ago
Encore Boston Harbor Everett, United States**Company Description** · Encore Boston Harbor features 210,000 square-feet of gaming space including more than 3,000 slot machines and 240 table games. Situated on the Mystic River in Everett, Massachusetts, and connected to Boston Harbor, Encore Boston Harbor boasts 671 spaciou ...
-
Lease Administration Specialist
1 week ago
Port of Seattle Seattle, United StatesSome of what you'll be doing: · As a Lease Administration Specialist, you will develop, review, maintain and manage the provisions of lease and concession agreements to support the Aviation Business & Properties, Ground Transportation, and Airport Dining and Retail business opera ...
-
Administrative Specialist
21 hours ago
META Seattle, United StatesSummary: · Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of clients. Administrative Specialists provide remote ...
-
Administrative Specialist
3 weeks ago
Kleinfelder Kirkland, United StatesJob Description Take Your Career to the Next Level Are you ready to be challenged, make a difference, and experience professional growth in your career? Kleinfelder's local area operations have support teams that coordinate, lead, and contribute to the success of each region. We ...
-
Administrative Specialist
21 hours ago
Veterans Affairs, Veterans Health Administration Seattle, United StatesSummary This position serves as an administrative specialist to the Research & Development Administrative Office and/or Research & Development Centers of Excellence located at the VA Puget Sound Health Care System in Seattle, Washington. Responsibilities This is a bargaining unit ...
-
Administrative Specialist
3 weeks ago
Kleinfelder Redmond, United StatesJob Description · Take Your Career to the Next Level · Are you ready to be challenged, make a difference, and experience professional growth in your career? Kleinfelder's local area operations have support teams that coordinate, lead, and contribute to the success of each region ...
-
Weighmaster/customer Service Specialist
2 weeks ago
Recology Marysville, United States**1003 Weighmaster/Customer Service Specialist #5828** · - Target Salary **$ $24.09 Per Hour - Wage dependent on experience and geographic location.** · - State **California** · - Department **Administrative Support** · - City: · **Marysville** · - Location: · **1003 - Recology Y ...
-
Outreach and Enrollment Specialist
2 weeks ago
Ampla Health Marysville, United States**GENERAL PURPOSE**: · Under the supervision of the Outreach Program Manager, the Outreach and Enrollment Specialist provides informal community based health related services and establishes vital links between health providers and persons in the community throughout the Ampla He ...
-
Phoenix Industries Fobes Hill, United StatesYour tasks · Optimization of processes in the finance department · Design of the IT landscape for finance · Revision of financial authorization structures for SAP · Contact person for and interface between the finance and IT departments · Consolidation of all IT requirements from ...
-
Equity-centered Loan Packaging Specialist
3 weeks ago
Habitat for Humanity Yuba Sutter Marysville, United StatesJob Overview: · We are seeking a passionate and dedicated Equity-Centered Loan Packaging Specialist to join our team. In this role, you will be responsible for ensuring that our loan packaging processes are inclusive and equitable, with a focus on supporting individuals from dive ...
administrative specialist - Everett, United States - Snohomish County Planning and Development Services
Description
Salary : $68, $83,830.68 AnnuallyLocation : Everett, WA
Job Type: Full-Time
Remote Employment: Flexible/Hybrid
Job Number:
Department: Emergency Management
Division: Department of Emergency Management
Opening Date: 05/06/2024
Closing Date: 5/19/2024 11:59 PM Pacific
Description
Snohomish County Department of Emergency Management (DEM) is seeking a highly capable and motivated Administrative Specialist to join our team.
As an Administrative Specialist you will be responsible for coordinating and managing a diverse range of tasks and activities that are administrative and finance oriented. You will be responsible for providing administrative support to the Department as requested. This may include answering the main phone line, assisting walk-in customers, ordering supplies, making copies, scanning, filing, and providing general assistance to support staff. You will work with staff and management to find responsive records for any public records requested of the department. You will also have the opportunity to aid the Director and Deputy Director with scheduling meetings, generating meeting briefing materials, meeting agendas, meeting preparation, meeting monitoring, and meeting minutes.
Some of your finance responsibilities may include preparing financial data and reports necessary for the maintenance of the department's budgets (General fund, Special fund and Grant); maintaining departmental administrative and program ledgers; monitoring and verifying the preparation and classification of accounting entries such as journal vouchers and accounts receivable billings; reconciling department ledgers with the County financial system; researching and correcting any errors that are identified.
This position will be a member of Emergency Operation Center (EOC) staff during emergency activations, which may require work after hours and on weekends.
Studies have shown that women and people of color are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who come from a less traditional background. Snohomish County will consider any equivalent combination of knowledge, skills, education and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.
BASIC FUNCTION
To provide administrative support services to assigned division or department.
Job Duties
MINIMUM QUALIFICATIONS
A Bachelor's degree; PLUS, two (2) years experience in office/operations management; OR, any equivalent combination of training and/or experience that provides the required knowledge and abilities. Must pass job related tests.
SPECIAL REQUIREMENTS
A valid Washington State Driver's License may be required.
Additional Information
KNOWLEDGE AND ABILITIES
Employee receives limited supervision from an administrative superior as assigned. The work is carried out independently in accordance with instructions, established policies and accepted practices.
WORKING CONDITIONS
The work is performed in the usual office environment with some evening and weekend hours as required.
Snohomish County is an Equal Employment Opportunity (EEO) employer.
Accommodations for individuals with disabilities are provided upon request.
Snohomish County offers a comprehensive benefits package to employees that receive a regular appointment who work at least 20 hours a week.
Visit to learn more about the following benefits.
County Benefits
01
Following is a series of supplemental questions designed to assess your job-related experience and qualifications. Please note that as part of the screening process your responses will be reviewed in conjunction with your general online application. The employment history detailed in your general application must validate/support your responses to the supplemental questions. If your responses cannot be validated, you will not proceed to the next steps of the review/selection process. A resume may be submitted, but it will not substitute for the general online application or supplemental questions; responses such as "see resume" may not be considered. Do you understand that your responses to the supplemental questions for this position must be supported by your general application/work history detail?
Do you possess a current Washington State Driver's License or have the ability to obtain one by the date of employment?
What is your highest level of education?
How many years of experience do you possess in office/operations management or related field.
What strategies do you employ when prioritizing your tasks? Describe a time when you quickly had to change priorities.
06
Provide an example where you were asked to quickly take on a task you were not familiar with and describe how you accomplished it.
07
Describe your experience with Outlook, Word, Excel, SharePoint, VISIO, PowerPoint, MS Teams, and Micrsoft 365?And give examples of how you've used these on the job. What advanced functionalities are you familiar with?
08
How do you stay focused when working on multiple projects with competing deadlines?
09
Describe your learning style.
Required Question
