Program Support Specialist II - Tallahassee, United States - Katmai Government Services, LLC

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Job Details

Program Support Specialist II
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Job Title

Program Support Specialist II

Location

ORLANDO, FL 32826 US (Primary)
Job Type

Full-time

Job Description


SUMMARY
The Program Support Specialist supports all areas of the Division.

This position will assist in management and oversight of the Division offices and assist Division leadership in the execution of all programs in the Division portfolio.

The Program Support Specialist will administer, manage, and lead all internal and externally facing corporate functions related to the daily activities of the office, its overhead, and direct contract personnel.

Meets the infrastructure and resource needs enabling efficient operation of the office. Support all internal and external communications.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Provides leadership, management, and execution of all administrative duties for the efficient operation of the Division office.
• Supports administrative needs of the Division Director as well as assisting all Division personnel.
• Creates, maintains and updates assigned program schedules for contract deliverables and key events.
• Responsible for process development, dissemination, training and coordinating of Standard Operating Procedures (SOP) necessary for program execution with all subcontractors supporting Division programs.
• Coordinates with Division and sub-contractor Facility Security Officers (FSO) to assist Division program personnel obtain and maintain security clearances.
• Provides assistance in responding to all administrative requirements; meeting all staffing efforts including administering and scheduling interviews, contacting candidates, gathering and storing resumes; and assisting corporate Human Resources staff in administering to the needs of the Division personnel.
• Responsible for all customer communications regarding the on-boarding of program personnel.
• Government Furnished Equipment (GFE) administrator for all Division programs. Initiates requests, tracks, reports, and coordinates return of all GFE.
• Responsible for GFE annual physical inventory and report.
• Reviews program travel requests and estimates to ensure adherence to the Joint travel Regulations and contractual requirements for all Division programs.
• Reviews, codes and recommends approval of all program personnel expense reports to Division leadership.
• Reviews, codes and maintains a log of all vendor invoices for all programs in the Division portfolio.
• Manages and meets all infrastructure (information technology, supplies, equipment) requirements.
• Monitors and manages all Department of Defense (DoD) required training requirements to ensure compliance across all Division programs.
• Responsible for submitting Red Hat Training requests for the Division program personnel via DLT portal.
• Supports IT and other infrastructure needs of internal and external personnel assigned to the Division, providing coordination and other support with headquarters and shared service staff.
• Provides support to offsite staff and offices of the Division. Coordinates closely with personnel in communications and outreach.
• Provides input to monthly status reports on GFE and training compliance.
• Supports Division Program Managers with monthly and quarterly reports as needed.
• Communicates findings and recommendations on critical initiatives to appropriate internal parties.
• Ensures timely completion and distribution of required documentation.
• Performs research and prepares studies as required.
• Ensures timely completion and distribution of required documentation.
• Participates in special projects associated with the program.
• Assists with marketing and business development efforts including providing administrative support for trade shows, forums, and events.
• Assists in the creation of presentations outlining the programs strategies, products and results associated with internal goals.
• Schedules and facilitates program support meetings.
• Responds to informational needs on behalf and with both internal and external employees of the Division.
• Organizes work activities to ensure timely completion of assigned responsibilities.
• Fosters positive work relationships with customers, co-workers, and visitors.
• Must be able to work with both technical and non-technical team members and customers, tailoring messages appropriately.
• Maintain regular and punctual attendance.
• Perform other duties as assigned.

SUPERVISORY RESPONSIBILITIES
None.

PHYSICAL DEMANDS

Position consists of sitting for long periods of time, using hands/fingers, handling, reaching with hands and arms, talking, hearing and seeing up close, at a distance, along the periphery, with depth perception and the ability to focus; occasional walking or standing, bending, kneeling, stooping, crouching, and lifting boxes weighing up to 30 pounds.

Moderate to extended periods of office work with heavy periods of computer usage. May be assigned occasional to moderate periods of analytical tasks requiring extensive reasoning abilities.

It is Katmai Government Services, LLCs and Katmai Technical Services, LLCs business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

WORK ENVIRONMENT

Work is performed in a professional office setting including the normal office equipment (computer, fax machines, copier) and with a wide variety of people in differing functions, personalities and abilities.

WORK SCHEDULE
40 hours per week and occasional overtime.
Job Requirements


MINIMUM QUALIFICATIONS

• Bachelors Degree or a minimum of 10 years professional work experience.
• A minimum of five years administrative experience in managing and administering the needs of an office environment including record keeping and document processing.
• Experience in program management a plus.
• Familiarity with the Joint Travel Regulations.
• Must be able to obtain and maintain a Secret clearance.

COVID VACCINATION

As required by Executive Order 14042, employees of federal contractors (this includes Katmai Government Services and all subsidiary companies) are required to be fully vaccinated against COVID-19 regardless of the employees duty location or work arrangement (e.g., company site, government site, telework, work at home, etc.), subject to such exceptions as required by law.

If selected, you will be required to be vaccinated against COVID-19 and submit documentation of proof of vaccination by your date of hire or as per current requirements (whichever is later).

You may request a religious or medical accommodation and should request an accommodation at the earliest opportunity once selected.

The company will require employees to comply with any future requirements under this or similar Orders, and the company will remove this requirement should the Executive Order be revoked or become obsolete.

SPECIAL SKILLS

• Ability to operate standard office equipment.
• Ability to work independently with minimal direct supervision.
• Ability to coordinate several activities at once, quickly analyze and resolve specific problems and cope with deadlines effectively.
• Ability to analyze data.
• Contribute to the fostering of positive office morale; be a team player.
• Adapt to changes in the work environment and manage competing demands while maintaining a professional demeanor.
• Communicate effectively both in writing and verbally with applicants, employees, managers and customer at all levels of the organization.
• Deliver excellent customer service in a fast-paced environment.

TRAVEL
Up to 5% of travel may be required.

DRIVING REQUIREMENTS
Must have or be able to atta

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