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    Executive Assistant - Dallas, United States - Dallas Independent School District

    Dallas Independent School District
    Dallas Independent School District Dallas, United States

    1 week ago

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    Description

    • Coordinate the department's day-to-day functions to meet the objectives of the area, department, and District while serving as the assistant to the Assistant Superintendent.
    • Serve as the liaison between the Assistant Superintendent and other departmental leadership, providing information and instruction relating to the department's daily operations.
    • Organize and maintain routine office work, provide work direction for clerical staff and make arrangements for appointments, conferences, interviews, and travel.
    • Perform administrative duties, including maintaining the department filing system, processing routine correspondence, placing and receiving telephone calls and recorded messages, typing documents and correspondence, and ordering and maintaining supplies.
    • Initiate, track, and submit all departmental bi-weekly and monthly payroll records.
    • Generate requisitions for supplies and services as needed.
    • Assist the budget manager with the budget preparation to meet District guidelines and goals.
    • Maintain files on vendors, contracts, expenditures, payroll, and equipment distribution.
    • Ensure the proper processing of all district forms and adherence to District Policy.
    • Provide regular feedback to the Assistant Superintendent of College Readiness regarding the status of projects needs/concerns of department heads.
    • Foster a collaborative working and learning environment.
    • Performs all other tasks and duties as assigned.
    • Accredited High School Diploma or equivalent (U.S.A. equivalency) required.
    • Associate degree from an accredited university (U.S.A. equivalency) or equivalent combination of education and experience preferred.
    • Five years of directly related experience.
    • Advanced administrative training.
    • Ability in MS Office suite, proficient in word processing, databases, spreadsheets, and graphic applications.
    • Ability to complete assignments with minimal supervision.
    • Excellent written and oral communication skills.
    • Ability to manage multiple priorities simultaneously.
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