- Efficiently manage multiple calendars and inboxes
- Prioritize and schedule meetings, ensuring optimal use of the Executive's time.
- Streamline communication and maintain a well-organized inbox.
- Create, manage, and maintain comprehensive schedules for the Executive, considering priorities and time-sensitive tasks.
- Provide a clear roadmap for the day, week, and month to best utilize time and forecast what makes the best use of travel
- Handle all aspects of travel arrangements, including flights, accommodations, and ground transportation.
- Ensure the executive's travel plans align with business objectives and personal preferences.
- Adapt quickly to changes in travel itineraries and proactively address any issues that may arise.
- Must be available remotely, 24/7 when the Executive is traveling (50-70% of the time)
- Plan and coordinate various events, including team-building activities and board meetings.
- Collaborate with internal and external stakeholders to ensure seamless execution of events.
- Anticipate and address logistical challenges to guarantee successful events.
- Full time, onsite.
- Act as a point of contact for colleagues and external partners in the executive's absence.
- Handle any assigned work from C-Suite staff or as directed by CEO.
- Proven experience as an executive/personal assistant.
- Exceptional organizational and multitasking abilities.
- Strong interpersonal and communication skills.
- Proficient in calendar and inbox management.
- Flexibility to adapt to changing priorities and travel schedules.
- Discretion and confidentiality in handling sensitive information.
-
Executive Assistant To CEO
2 weeks ago
Universal Health Services West Palm Beach, United StatesResponsibilities · This opportunity is full-time at 40 hours per week, offers full benefits and a convenient day shift schedule. · Wellington Regional Medical Center is located in Wellington, Florida. It is a 235-bed, acute care hospital, owned by a subsidiary of Universal Health ...
-
Executive Assistant to CEO
1 week ago
Private Label Staffing West Palm Beach, United StatesJob Description · Job DescriptionPOSITION SUMMARY · We are seeking a highly organized and detail-oriented individual to fill the role of an Executive Assistant. The ideal candidate will be local to Jupiter, FL and occasionally be willing to provide 24/7 support. This position req ...
-
Executive Assistant To CEO
2 weeks ago
Grass Valley Boca Raton, United StatesJob Description · Job DescriptionPOSITION OVERVIEW: · This position provides both complete support to the Founder and CEO and provides back-up support to the CEO's Executive Assistant (EA) by handling a variety of task from managing an extremely active calendar of appoints and ar ...
-
Executive Assistant to CEO
3 weeks ago
Private Label Staff Jupiter, United StatesJob Description · Job DescriptionSalary: · POSITION SUMMARY · We are seeking a highly organized and detail-oriented individual to fill the role of Personal/Executive Assistant. The ideal candidate will be local to Jupiter, FL and occasionally be willing to provide 24/7 support. ...
-
Executive Assistant To CEO
2 weeks ago
Grass Valley Boca Raton, United States Full timePOSITION OVERVIEW: · This position provides both complete support to the Founder and CEO and provides back-up support to the CEO's Executive Assistant (EA) by handling a variety of task from managing an extremely active calendar of appoints and arranging complex and detailed trav ...
-
Executive Assistant to the CEO
3 weeks ago
Garden City Equity Jupiter, United StatesGarden City Equity is a people-first holding company investing in exceptional founder & family-owned businesses. We live by our core values of serving others, pursuing excellence, seeking simplicity, staying positive and prioritizing family. · About the Role: · The Executive Assi ...
-
Executive Assistant to CEO
3 weeks ago
Private Label Staff Jupiter, United StatesPOSITION SUMMARY · We are seeking a highly organized and detail-oriented individual to fill the role of Personal/Executive Assistant. The ideal candidate will be local to Jupiter, FL and occasionally be willing to provide 24/7 support. This position requires a proactive professio ...
-
Executive Assistant to CEO
3 weeks ago
Private Label Staffing Jupiter, United StatesJob Description · Job DescriptionABOUT US · Our company, based in Jupiter FL, is a pioneering biopharmaceutical company dedicated to advancing science and enhancing lives. Specializing in innovative therapeutics and technology, we collaborate to discover and deliver breakthrough ...
-
General Manager
1 week ago
Crumbl Cookies West Palm Beach, United StatesThis position will be for Crumbl Cookies Boca Ration located at 2200 Glades Rd Suite 508 Boca Raton, FL 33431 · We are looking for a self-motivated and results-driven general manager to direct and manage our organization's business activities and to develop and implement effectiv ...
-
Account Manager
1 week ago
Stark Carpet North Palm Beach, United StatesSTARK is seeking to hire an experienced Luxury Sales Professional with a proven sales track record, for our Crystal Tree by STARK Showroom in North Palm Beach, FL. This role includes selling to the trades (Interior Designers, Architectural Firms). · - Base pay commensurate with e ...
-
Executive and Personal Assistant to the CEO
2 weeks ago
Svelte Training Jupiter, United StatesJob Description · Job DescriptionAt Svelte Media, we thrive when our people thrive. We're currently looking for an executive assistant to be a supportive force who empowers our CEO and CFO. The ideal candidate, working on-site at the CEO's home or office, will be a proactive prob ...
-
Sales representative
1 week ago
Phoenix Industries Palm Beach Shores, FL, United States FreelanceJoin us at INNOVEST AG and be a part of our mission to provide comprehensive advice and support to companies in their occupational pension planning. · As an outsourced department, we work closely with companies to create individual, attractive, and modern pension concepts for the ...
-
Sales Development Representative
4 days ago
Brooks International West Palm Beach, United StatesDo you enjoy the thrill of the hunt? Winning every day, scoring goal after goal, picking up the phone and speaking with new people every day to open new doors? Have you been told that you are tenacious and persuasive? · About Brooks International: · Brooks International, recently ...
-
food service worker
1 day ago
Morrison Healthcare West Palm Beach, United States Full timeMorrison Healthcare We are hiring immediately for a full time FOOD SERVICE WORKER position. · Location : St. Mary's Medical Center th Street, Mangonia Park, FL 33407 Note: online applications accepted only. · Schedule : Full time schedule. Hours and days may vary, with rotatin ...
-
Accounting Manager
2 weeks ago
Habitat for Humanity Atlantic Beach, United StatesAccounting Manager · OVERVIEWThis is a full-time exempt position responsible for financial and accounting functions of Beaches Habitat for Humanity. The Accounting manager will provide financial reports to the Chief Executive Officer (CEO), Chief Financial Officer (CFO), and the ...
-
Building Security Lead
2 weeks ago
Charter Schools USA West Palm Beach, United States Full timeJob Description · JOB PURPOSE · To ensure existing facilities are routinely patrolled and secured to oversee safety of school buildings, property, students, staff members and the general public. · ESSENTIAL DUTIES AND RESPONSIBILITIES: · Make routine patrol of assigned facilit ...
-
Administrative Assistant
3 weeks ago
Rb Management Source Llc West Palm Beach, United StatesJob Description · Job DescriptionWe are seeking an Administrative Assistant with fundamental Quickbooks skills to join our team You assist CEO, CFO and Accounting Department perform clerical and administrative functions in order to drive company success. · Responsibilities: · Pro ...
-
food service utility
20 hours ago
Morrison Healthcare West Palm Beach, United States Part time**FOOD SERVICE UTILITY (PART-TIME)** · We are now hiring for a part-time**FOOD SERVICE UTILITY** position. · **Location**: St, Mary's Medical Center; 901 45th Street, West Palm Beach, FL 33407*Note: online applications accepted only.* · **Schedule**: Part-time; shifts will var ...
-
Senior Consultant, Healthcare Services
4 weeks ago
Alvarez & Marsal Palm Beach, United StatesDescription · Alvarez & Marsal (A&M) is a premier, independent, global professional services firm specializing in advising organizations on solving complex business problems, including turnaround management, restructuring, operational and financial performance improvement, strat ...
-
Executive Assistant
3 weeks ago
ENVISION STAFFING SOLUTIONS INC Boca Raton, United StatesThe Executive Assistant is responsible for performing administrative and office support activities for the CEO. This position's duties include calendar management, coordinating events and meetings, greeting and directing visitors/callers in the absence of the primary and secondar ...
Office Assistant to CEO - West Palm Beach, United States - Private Label Staff
Description
ABOUT US
Our company, based in Jupiter FL, is a pioneering biopharmaceutical company dedicated to advancing science and enhancing lives. Specializing in innovative therapeutics and technology, we collaborate to discover and deliver breakthrough medicines across diverse therapeutic areas, driving industry innovation and contributing to global healthcare improvement.
POSITION SUMMARY
We are seeking a highly organized and detail-oriented individual to fill the role of Personal/Executive Assistant. The ideal candidate will be local to Jupiter, FL and occasionally be willing to provide 24/7 support. This position requires a proactive professional who can efficiently manage calendars, inboxes, travel arrangements, events, projects and more. The ideal candidate will thrive in a fast-paced environment, exhibit excellent communication skills, and be adept at handling a wide range of responsibilities while proactively anticipating needs and learning preferences of those they work with regularly.
RESPONSIBILITIES
Calendar and Inbox Management