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Jupiter

    Executive Assistant to CEO - Jupiter, United States - Private Label Staff

    Private Label Staff
    Private Label Staff Jupiter, United States

    4 weeks ago

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    Description
    POSITION SUMMARY

    We are seeking a highly organized and detail-oriented individual to fill the role of Personal/Executive Assistant. The ideal candidate will be local to Jupiter, FL and occasionally be willing to provide 24/7 support. This position requires a proactive professional who can efficiently manage calendars, inboxes, travel arrangements, events, projects and more. The ideal candidate will thrive in a fast-paced environment, exhibit excellent communication skills, and be adept at handling a wide range of responsibilities while proactively anticipating needs and learning preferences of those they work with regularly.

    RESPONSIBILITIES

    Calendar and Inbox Management
    • Efficiently manage multiple calendars and inboxes
    • Prioritize and schedule meetings, ensuring optimal use of the Executive's time.
    • Streamline communication and maintain a well-organized inbox.
    Daily Schedule Creation
    • Create, manage, and maintain comprehensive schedules for the Executive, considering priorities and time-sensitive tasks.
    • Provide a clear roadmap for the day, week, and month to best utilize time and forecast what makes the best use of travel
    Travel Coordination
    • Handle all aspects of travel arrangements, including flights, accommodations, and ground transportation.
    • Ensure the executive's travel plans align with business objectives and personal preferences.
    • Adapt quickly to changes in travel itineraries and proactively address any issues that may arise.
    • Must be available remotely, 24/7 when the Executive is traveling (50-70% of the time)
    Event Management
    • Plan and coordinate various events, including team-building activities and board meetings.
    • Collaborate with internal and external stakeholders to ensure seamless execution of events.
    • Anticipate and address logistical challenges to guarantee successful events.
    Office Presence
    • Full time, onsite.
    • Act as a point of contact for colleagues and external partners in the executive's absence.
    • Handle any assigned work from C-Suite staff or as directed by CEO.
    QUALIFICATIONS
    • Proven experience as an executive/personal assistant.
    • Exceptional organizational and multitasking abilities.
    • Strong interpersonal and communication skills.
    • Proficient in calendar and inbox management.
    • Flexibility to adapt to changing priorities and travel schedules.
    • Discretion and confidentiality in handling sensitive information.
    • Discretion and confidentiality in handling sensitive information.
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