- Provides ongoing administrative support to the fleet function of the association, including driver support, acquisition/deposition administration, documentation and records keeping, recall maintenance, and other duties as required.
- Assistance with facilities upkeep, including coordinating building repairs and maintenance, cleaning services, office supply inventory, various office meals, and other tasks as required.
- Coordinates the quarterly New Employee Orientation with new employees, senior leaders, and other participants by planning, organizing, and communicating the event.
- Assists in the ongoing administration of the Volunteer Matched Donations program, ensuring compliance and documentation with the respective policy.
- Coordinates, schedules, and oversees development of reports, presentations and documents; researches and secures information for projects; develops general administrative management methods which improve communications and work processes, expedites workflow, and simplifies reporting procedures. May prepare board agenda items as directed.
- Uses computer-based systems to track activities such as sales, budgets, operational benchmarks and payments; sets up spreadsheets and create graphs; performs data entry as required. May process contracts and prepares billings.
- Composes and edits letters, memoranda, and other correspondence of varying complexity from a variety of source documents such as: previously typed drafts, longhand rough drafts, recorded dictation, or shorthand notes. Edits correspondence typed by others for proper format and grammar. Transmits and receives documents electronically, via electronic mail, interoffice, and U.S. mail. Composes and prepares routine correspondence for manager's approval and signature.
- Maintains tickler files and calendars in order to provide effective administration of organizational duties. Schedules appointments and meetings as directed. Contacts appropriate personnel to arrange meetings.
- May arrange travel schedules for managers and staff, including preparing itinerary, making transportation and hotel arrangements through internal and external resources, such as travel agents. Ensures proper forms are prepared and submitted, such as cash advances, travel authorizations, and expense reports.
- Organizes and maintains various files and binders; files and retrieves documents electronically and manually; routinely handles sensitive information and confidential materials. May maintain records of minutes of meetings and related documents.
- May be directed to attend meetings with and/or on behalf of manager; take notes, transcribe, and distribute; and relay information to manager and to others as directed for decision-making; performs as back-up for higher-level administrative positions.
- Assists with any other special projects as required.
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Operations Administrator - Lubbock, United States - AgTexas Farm Credit
Description
COMPANY PROFILE:
AgTexas Farm Credit Services serves and supports approximately 2,600 member/borrowers in areas of lending, insurance sales, appraisal, and/or leasing. Eleven office locations can be found throughout the Association's 43-county trade territory, and the association has an average loan volume of approximately $2.85 billion, with total assets equaling $3.2 billion. The lending portfolio consists of cotton, livestock, dairy, feed grains, real estate, and ag-related business loans. Additionally, the association territory provides diversity in production and mortgage loans as well as commodities financed. Without strong financial backing farmers and ranchers will not survive, and people will not have food to eat or clothes to wear. AgTexas provides reliable credit and crop insurance to our member-owners, so they can feed and clothe the world.
POSITION:
The Operations Administrator position is located in Lubbock, TX with a salary that is negotiable, depending upon experience. This position performs advanced, complex clerical and administrative support duties in support of multiple organizational units and departments. Assignments are complex in nature and require independent judgement and analysis.
*AgTexas, at its sole discretion, may offer this position with a different title based upon the qualifications of the candidate.
MINIMUM EDUCATION AND EXPERIENCE:
High school diploma or equivalent and five (5) or more years of planning, organizing, and coordinating administrative support activities in an office environment.
SKILL REQUIREMENTS:
General knowledge of office equipment and systems used for the storage and retrieval of business information. General knowledge of standard records management and file classification practices. Specialized knowledge of written correspondence principles. Skill in oral and written communication. Intermediate skill level in Microsoft Office applications.
KEY RESPONSIBILITES:
EOE/AA/M/F/D/V
AgTexas FCS is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, national origin, protected veteran status, sexual orientation, gender identity or genetic information.
Persons with disabilities who require an accommodation to complete the application process should call our Lubbock office at and ask to speak to one of our HR representatives to request accommodation in the application process.
