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Lawrence

    Office Manager/Bookkeeper - Lawrence, United States - Seasons Kosher Supermarket

    Seasons Kosher Supermarket
    Seasons Kosher Supermarket Lawrence, United States

    2 weeks ago

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    Description
    Company Overview

    Seasons Kosher Supermarkets is one of the largest kosher supermarket chains in the nation. At present, there are 4 Seasons Supermarket locations & 4 Convenience store models across the Tri-State area with plans to expand. Seasons offers its customers a full-service kosher shopping experience where everyone, including its highly dedicated associates, is treated like family.

    Due to our continued growth and expansion, we are looking for a highly motivated individual to join our company. In this role, you will work closely with the company's finance and operations management teams.

    Job Description:

    We are looking for a Bookkeeper/Office Manager to join our team in our Lawrence location. In this position, you will ensure that you track and manage financial data. As a Bookkeeper/Office Manager, you will help us in recording and maintaining daily financial transactions, performing reconciliations, assisting accountants in preparing financial statements, closing books, collect debts, and making payments.

    •Daily Tasks:

    Total Inventory/ NCR
    • Invoices-update pricing
    • Enter New Items (Ensure items are at Budgeted Margins)
    • Follow up on Monthly Statements & make sure all invoices are entered into the system in a timely manner
    Shelf Label Management
    • Always make sure shelf labels are always compliant
    • Ensure all products have accurate updated price tags
    NetSuite
    • Vendor/Operating invoices, bills and credits
    • Scan, attach all supporting documentation
    • Ensure accurate Expense type categorization
    Payables
    • Keeping track of payment requests
    Mail
    • Open mail and notify correct parties of important notices
    Payroll (New Hires)
    • Complete I-9's for new employees
    • Send all other relevant information i.e., direct deposits, termination
    • Enter Schedules into Pay Clock system

    •Weekly Tasks:

    Concession
    • Run sales report for all concessionaires
    Scanning & Filing
    • Scan all entered invoices into the share folder
    • Important mail i.e. bank statements etc.
    Petty Cash
    • Make sure petty cash is reconciled weekly
    Cycle Counting (Inventory)
    • Check Inventory Levels and correct on hand quantities in the system
    Total Inventory Accuracy
    • Review Bookkeeper Reports & Notifications, adjust as needed
    • React to margin reports send by Reporting team
    Signage/Sales
    • Put Store items on Sale, print out sale signs.
    • Print our shelf labels as needed.

    •Monthly Tasks:

    Customer Statements
    • Follow up with vendors on all monthly statements to ensure there are no old bills that have not been entered.
    • Enter relevant credits based on accounts that managers wrote off
    Credit Applications
    • Direct all unknown info to corporate
    Inventory- 2 Times a year
    • Assist with Inventory Taking Process (Assist Audit Counts)
    • Assist in tracking and keeping accurate inventory
    • Assist in filling out inventory sheets
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