- Maintains the highest level of confidentiality at all times.
- Provides administrative support to the HR Director.
- Performs customer service functions by answering frequently asked questions from employees and applicants related to standard policies, benefits, etc.
- Administers health and welfare plans, including enrollments, changes and terminations. Processes required documents through payroll and insurance providers to ensure accurate record-keeping and proper deductions.
- Assists with recruitment and interview process. Tracks status of candidates in HRIS and responds with follow-up letters at the end of the recruiting process.
- Schedules meetings and interviews as requested by the director of HR.
- Completes Forms I-9, verifies I-9 documentation and maintains I-9 files.
- Submits online investigation requests and assists with new-employee background checks.
- Reconciles benefits statements including approval of monthly invoices submitted to Finance department for processing / payment
- Prepares new-employee files.
- Maintains accurate and up-to-date human resource files, payroll records including month-end accruals for the Finance department, and documentation.
- Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, and holiday parties.
- Assists with COBRA administration, ACA, and FMLA processes as needed.
- Runs and interprets reports as needed for Finance and HR departments.
- Provides administrative support during the termination process including processing employee status changes and scheduling exit interviews.
- Imports time sheet data into payroll and processes bi-weekly payrolls for Maine, Pennsylvania and other states as needed.
- Maintain accurate and up-to-date PTO records in HRIS.
- Updates payroll records by entering changes in exemptions, insurance coverage, savings deductions, and job title and department/division transfers.
- Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability and nontaxable wages primarily for Finance Department.
- Process correct garnishment calculations and compliance.
- Distribute paychecks and standard reports in accordance with schedule.
- Follow-up on time sheet errors with managers.
- Perform other job-related duties as assigned to help DMM achieve its corporate goals.
- Excellent attention to detail and organizational skills.
- Ability to work in a fast-paced environment.
- Ability to multi-task.
- Ability to take direction.
- Ability to work in a team environment as well as autonomously.
- Excellent written and verbal communications skills.
- Ability to work and communicate with a high degree of discretion.
- High School Diploma or general education degree (GED) required; Associate's Degree preferred.
- Minimum of 5 years of relevant experience in an office environment.
- Proficient in Microsoft Office Suite (Word and Excel).
- Normally seated with freedom of movement on a regular basis, operating office machines and handling light materials and supplies.
- Ability to lift up to 25 lbs.
- May spend extended periods operating desktop computer, requiring hand-eye coordination and finger dexterity; communication face-to-face, on the telephone, and in writing.
- Periodic physical activity requires walking, climbing, bending, standing, pushing, pulling, lifting, and stooping.
- Normal exposure to office, manufacturing, and warehouse environment.
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Human Resources Coordinator - Scarborough, United States - Direct Mail Of Maine
3 weeks ago
Description
Job DescriptionJob Description
Position Overview
The Human Resource Coordinator performs a broad array of administrative tasks to support the day-to-day operations of the Human Resources Department. This position supports benefits-related administration and ensures effective use of plans and positive employee relations. This role provides administrative support to the human resource function as needed, including payroll, record-keeping, file maintenance and HRIS entry.
Duties / Responsibilities
Qualifications
Education and Experience
Physical Requirements
Work Environment
