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Waukegan

    Purchasing Coordinator - Waukegan, United States - Overture Premiums & Promotions

    Overture Premiums & Promotions
    Overture Premiums & Promotions Waukegan, United States

    1 week ago

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    Description
    Who We Are: Overture Promotions is an award-winning promotional product agency; we design and produce swag for events, new hire kits, brand activations, company stores and much more. Unlike most, we have a unique ability to offer end-to-end services under one roof. In-house services include graphic design, web development, onsite screen printing and embroidery, 200,000 SF of warehouse space, pick-pack, and kit assembly. We're a minority-owned business that's woman-led. We work with companies of all sizes, including many of the world's most recognizable brands.

    Summary: The Purchasing Coordinator plays a pivotal role in Overture's operations by spearheading the procurement process of promotional product inventory across a vast network of over 100 ecommerce stores. The Purchasing Coordinator collaborates closely with cross-functional teams to strategize and execute purchasing plans that drive sales and enhance customer satisfaction. This multifaceted role demands strong organizational skills, attention to detail, and the ability to thrive in a fast-paced environment. This a hybrid role, 2-3 days on-site at our H.Q. in Waukegan, IL.

    Duties and Responsibilities:
    • Review daily reorder searches and make purchasing choices for company webstores
    • Place purchase orders in NetSuite and liaise with vendors for timely delivery to Overture's warehouse
    • Collaborate with sales to establish special ordering rules for specific clients and incorporate upcoming promotions or seasonal trends into reorder plans
    • Coordinate with internal and external decorators to ensure adherence to Overture's instructions for Purchase Orders
    • Manage item reordering needs and maintain updated reorder searches
    • Address operational issues promptly, including backorders, stock problems, and inventory transfers
    • Generate ad-hoc reports for sales and clients regarding inventory levels and item movement
    • Learn to pull and modify reports, such as adding filters or columns
    • Regularly communicate with Senior Management to discuss operational challenges and suggest process improvements for a seamless customer experience
    • Collaborate with various teams including Webstore Development, Customer Service, and Sales to stay informed about upcoming projects and resolve issues as they arise
    Qualifications:
    • Excellent verbal and written communication skills
    • Strong critical thinking ability for order analysis
    • Initiative, confidence, and willingness to ask questions
    • Ability to work solo and in a fast-paced environment
    • Excellent organizational skills and attention to detail, with the capacity to prioritize multiple projects
    • Proficiency in MS Office Suite and Adobe Acrobat, particularly MS Excel
    Benefits:
    • Complete insurance coverage on day 1 of hire; Medical, dental, vision, life insurance and disability plans with Company contributions
    • Pet insurance
    • Corporate partnerships with LifeTime Fitness and Bears Fit locations
    • Generous paid time off (vacation, sick and personal days as well as yearly floating holiday)
    • 401(k) eligible on day 1 of hire; Overture match after first year of employment
    • Paid maternity, paternity and adoption leave based on years of service
    • Relaxed dress code
    • Summer BBQs, volunteer employee resource groups (Culture Crew, Green Team, Safety Team, Diversity and Inclusion Advisory Council), employee vegetable garden, contests, potlucks and cookoffs
    • Employee referral bonus
    Relocation is not provided for this role
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