Corporate Sales Marketing and Revenue Coordinator - Irvine, United States - Pacific Hospitality Group

Description

Hourly Range:
$25-28/hr


Company Description:
Pacific Hospitality Group offers a distinctive value proposition to investors and team members by employing an owner/operator approach.

The company, with a strong focus on family values, is committed to long-term strategies that foster business growth and support team member development.

The vision of the organization revolves around enhancing people's lives through memorable experiences, community engagement, and a commitment to ethical practices.

Pacific Hospitality Group prioritizes sustainable growth and long-lasting value creation.


Our Guiding Principles:
Integrity, Compliance, Value Creation, Principled Entrepreneurship, Customer Focus, Knowledge, Change, Humility, Respect, & Fulfillment


Job Description:
What You Will Accomplish

The role of Sales, Marketing, Revenue Coordinator is pivotal within Pacific Hospitality Group, responsible for facilitating and coordinating Marketing, Sales, and Revenue Management tasks.

As a key member of the team, the Sales, Revenue, and Marketing Coordinator plays a crucial role in ensuring seamless execution of sales and marketing strategies, optimizing revenue streams, and nurturing strong partnerships with clients and collaborators.

The above-mentioned responsibilities are specific to the Sales and Marketing Coordinator position at Pacific Hospitality Group. Additional general duties may be assigned as necessary.

• Manage SVP Commercialization calendar to enhance organization and efficiency:
• Coordinate appointments, meetings, and conference calls, liaising with internal and external stakeholders for scheduling and conflict resolution.
• Send meeting invitations, reminders, and updates as required.
• Offer administrative assistance to the Marketing team:
• Aid in document preparation, including drafting and formatting marketing materials, presentations, and reports.
• Coordinate travel arrangements, accommodations, and itineraries for marketing team members.
• Handle expense reports and reimbursement requests for the marketing department.
• Supervise the receipt and filing of invoices from vendors and customers:
• Gather, review, and organize invoices promptly.
• Monitor payments for timely processing.
• Reconcile bank and credit card accounts related to marketing expenditures.
• Organize Meritage Collection contracts in Contract Works:
• Manage a systematic approach to handling contracts using Contract Works software.
• Collaborate with relevant parties to ensure contract execution, filing, and renewal as needed.
• Monitor contract expiry dates and proactively initiate renewal procedures.
• Develop and circulate the Quarterly Corporate Marketing Newsletter:
• Create content for the quarterly newsletter, featuring updates, accomplishments, and upcoming projects.
• Design and format the newsletter utilizing appropriate software.
• Distribute the newsletter to company personnel through preferred communication channels.
• Project manage the Annual Sales, Marketing, and Revenue Conference:
• Coordinate all facets of the conference, including venue selection, logistics, agenda planning, and speaker arrangements.
• Collaborate with internal teams and external partners for seamless conference execution.
• Handle budget, timelines, and communication related to the conference.
• Oversee Sales, Marketing, and Revenue SOPs and maintain organized updates in PHG Connect:
• Keep the Standard Operating Procedures (SOPs) for sales, marketing, and revenue departments current and accessible within the PHG Connect platform.
• Collaborate with relevant stakeholders to incorporate any process updates or changes.
• Take meeting notes and send follow-up emails with action items for sales, marketing, and revenue meetings as necessary:
• Summarize meeting discussions, action items, and decisions taken.
• Dispatch follow-up emails to participants outlining action items and deadlines.
• Provide Delphi and Top Line reporting as required for the Regional Director of Sales:
• Generate reports using Delphi and Top Line systems to offer sales-related data, such as room bookings, revenue, and lead tracking.
• Analyze and present data in a concise and clear manner.
• Collaborate with the Regional Director of Sales to address any reporting needs or specific requests.
• Manage Cvent user access for all property and above property users:
• Administer user accounts and permissions within the Cvent event management system.
• Assign or revoke access to Cvent based on user roles and responsibilities.
• Provide necessary training and assistance to users as required.
• Oversee Unifocus Meeting Planner Surveys for all properties:
• Supervise and coordinate Unifocus Meeting Planner Surveys for all Pacific Hospitality Group properties.
• Ensure surveys are promptly dispatched to meeting planners.
• Arrange monthly property presentations for convenient access in PHG Connect:
• Upload presentations to the PHG Connect platform for easy retrieval and reference.
• Ensure proper labeling and categorization of presentations.
• Maintain updated Sales Deployment for all properties in PHG Connect:
• Keep Sales Deployment information accurate and comprehensive for all Pacific Hospitality Group properties.
• Ensure data precision and completeness regarding sales teams, territories, and key contacts.
• Collaborate with property representatives to gather and update relevant data.
• Coordinate quarterly Pinnacle Award submissions and document winners for Chairman's Awards:
• Manage the submission process for quarterly Pinnacle Awards, recognizing exceptional efforts within the organization.
• Compile submissions from various departments and properties.
• Maintain a record of Pinnacle Award recipients and assist in preparing documentation for the Chairman's Awards

What You Will Bring

• Bachelor's degree in Business Administration, Marketing, Hospitality Management, or a related field preferred. Equivalent experience will be considered.
• At least 2-3 years of experience in a similar role, ideally within the hospitality sector.
• Demonstrated expertise in providing administrative support and coordination, particularly in sales, marketing, or revenue management.
• Proficiency in contract management and invoice processing is advantageous.
• Experience in organizing and overseeing events, conferences, or similar initiatives is a plus.
• Familiarity with sales and revenue reporting tools like Delphi and Top Line is beneficial.
• Knowledge of CRM systems and event management platforms, such as Monday, SmartSheets, Cvent, is advantageous.
• Understanding of Standard Operating Procedures (SOPs) and their implementation preferred.
• Communication Skills: Excellent written and verbal communication essential for effective interaction with stakeholders, drafting professional communications, and creating engaging content.
• Organizational Skills: Strong organizational abilities crucial for multitasking, prioritizing tasks, and meeting deadlines while ensuring accurate record-keeping.
• Attention to Detail: Keen attention to detail necessary for precise data entry, document preparation, and thorough review of reports and contracts.
• Team Player: Collaborative mindset required to work effectively with diverse teams and stakeholders, fostering positive relationships.
• Analytical Skills: Basic analytical skills to interpret data, generate reports, and offer insights are desirable.
• Adaptability: Ability to adapt to dynamic work environments, manage multiple projects simultaneously, and handle shifting priorities effectively.
• Knowledge of

Hospitality Industry:

Understanding of the hospitality sector, encompassing sales and marketing principles, revenue management concepts, and consumer behavior, is advantageous.

Note:
The qualifications outlined above serve as a general benchmark. Specific requirements may vary depending on the Pacific Hospitality Group's job postings and organizational needs.

Job Details

Reference # 52027 Posted on 25 Mar 2024 Location(s) Corporate Office - Irvine, CA Department Sales & Marketing Career level Experienced (non-management) Hours/Status Full-time More details (document)