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    Office Assistant IV - San Antonio, United States - Bexar County, TX

    Bexar County, TX
    Bexar County, TX San Antonio, United States

    3 weeks ago

    Default job background
    Description
    Salary: $3,777.00 Monthly

    Location : San Antonio, TX

    Job Type: Full-time Regular

    Job Number:

    Department: County Clerk

    Division: County Clerk Admin

    Opening Date: 04/25/2024

    Closing Date: 5/2/2024 11:59 PM Central

    Summary

    Under general supervision, is responsible for complex secretarial or clerical duties; prepares complex reports; maintains computerized files; assists with budget preparation; maintains employee personnel records; and performs related duties as required.

    Duties and Responsibilities
    • Directly assists with providing department services to other County employees and the general public
    • Assists with special projects using independent decision-making and judgment
    • Maintains statistics and develops complex reports
    • Prepares requisitions and purchase orders, verifies invoices and authorizes vendor payments
    • Provides input for changes to department administrative procedures
    • Coordinates dictation transcription
    • Provides clerical support for special projects
    • Schedules appointments, meetings and travel for the County Clerk
    • Assists with budget preparation and other related accounting functions
    • Responds to general and complex questions and complaints regarding department or work
    • May supervise, lead or train administrative or clerical support personnel
    • May develop office administration procedures
    • May order and maintain supplies/fixed assets
    • May perform general administrative/clerical tasks such as copying, answering telephones and updating/ maintaining files
    • May open and distribute mail
    • Performs related duties as required
    Minimum Qualifications
    • Graduation from High School or a General Education development (GED) certificate, and four (4) years administrative experience in an office environment; or equivalent combination of education and experience
    • Good knowledge of English spelling, grammar and punctuation; good knowledge of office procedures
    • Skill in performing basic mathematical calculations; skill in operating a personal computer, typewriter and basic office equipment
    • Ability to accurately enter data and file information; ability to communicate effectively verbally and in writing; ability to work independently; ability to establish and maintain effective working relationships with co-workers, County employees, and the general public
    • Skill to type 55 wpm with no more than 7 errors; (Typing tests may be administered by Department, Human Resources or Workforce Solutions Alamo Career Centers)
    • Must secure and maintain a favorable background investigation and clearance
    • Must clear a pre-employment physical and a pre-employment drug screen test
    • May be required to work more than 40 hours during the workweek
    Working Environment and Physical Demands:
    • Constantly working in indoor conditions
    • Occasionally moves items weighing up to 10-15 pounds
    • Occasionally moves about the office
    • Frequently communicates with others; must be able to exchange accurate information
    • Constantly operates a computer and other office productivity machinery
    • Positions self to perform essential functions
    • Must be able to remain in a stationary position
    Supplemental Information

    Workstations with internet access are available, if needed, to view job postings and apply online at 211 S Flores, San Antonio, TX 78204, 8am - 5pm, Monday through Friday. Phone:

    EQUAL OPPORTUNITY EMPLOYER

    Bexar County is an Equal Opportunity Employer and committed to Workplace Diversity.
    We are committed to providing equal opportunity for protected veterans and individuals with disabilities.
    Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    For more detailed information, please click on the following link to view Benefits offered by Bexar County:

    NOTE: Part-Time and Temporary positions are not eligible for Bexar County Benefits.

    01

    Which best describes your highest level of education completed?
    • High School Diploma or G.E.D
    • Associates Degree
    • Bachelor's Degree
    • Master's Degree
    • None
    02

    Which best describes your years of administrative experience in an office environment experience?
    • No Experience
    • 1 Year Experience
    • 2 Years Experience
    • 3 Years Experience
    • 4 Years Experience
    • 5 Years Experience
    • 6 Years Experience
    • 7 or more Years
    03

    Are you able to type 55 words per minute with no more than 7 errors? (Typing tests may be administered by Department, Human Resources or Workforce Solutions Alamo Career Centers)?
    • Yes
    • No
    04

    Are you able to secure and maintain a favorable background investigation and clearance?
    • Yes
    • No
    05

    Are you able to clear a pre-employment physical and a pre-employment drug screen test?
    • Yes
    • No
    06

    Are you able to work more than 40 hours during the work week?
    • Yes
    • No
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