Finance Business Analyst - Moline, United States - City of Moline

City of Moline Moline, United States

2 weeks ago

Description

Salary :
$74, $107,430.54 AnnuallyLocation : Moline, IL

Job Type:
Full-time

Job Number:
Department: Finance
Opening Date: 05/28/2024
Closing Date: 6/10/2024 5:00 PM CentralPosition InformationHours: Monday

Friday, 8:00 a.

m. - 4:30 p.m.

Under supervision of the Director of Finance, performs advanced and complex office management duties; including budgeting and planning, purchasing, payroll, technology systems and records management.

Considerable initiative and independent judgment is required in carrying out assigned duties within the established policies and guidelines of the department.

Examples of Duties Provides administrative support to the finance department and oversees department office functions; updates the city's website, maintains office supplies, drafts routine council documents, and, if required, files approved resolutions and ordinances with the County or State.

Prepares and handles highly confidential and sensitive information, including, but not limited to, personnel matters, collective bargaining, liens, collections, FOIA requests, bids and requests for proposals.

Coordinates city-wide purchasing and procurement functions in compliance with State and City policies: prepares and maintains purchase orders, vendor lists, and records for audit compliance; trains citywide administrative staff on purchasing software and joint purchasing process; promotes cooperative and competitive purchasing with other government entities; participates in Illinois Association of Public Procurement Officials (IAPPO) and Institute for Public Procurement (NICP).

Coordinates grant programs within the department, compiles data, drafts and submits applications and ongoing reports.
Assists in developing and monitoring the finance department's annual operating budget.

Performs general accounting and payroll duties for the finance department, and serves as a backup for the fire department;Assists the Budget and Revenue Manager with compiling budget documents for departmental and council review; helps with special budget projects, amendments and reports.

Assists with citywide submissions for the GFOA Certificate of Achievement, Distinguished Budget Award and Popular Annual Financial Reporting Award.

Assists with compiling financial information for the issuance of bonds and Moody's credit review; assists with completing legal documents required from Bond Counsel and facilitates closing and filing processes.

Assists in the development and implementation of goals, objectives, policies, procedures and priorities of the department.

Serves as the system administrator for multiple business technology systems, including but not limited to timekeeping, records and customer management software.

Prepares, organizes and maintains complex files, records and reports; maintains a repository of standard operating procedures and report templates.

Acts as the department records management coordinator to ensure proper retention and destruction of finance records in accordance with state law.

Audits citywide petty cash fund.
Operates general and specialized office equipment, such as computers, phones, recording equipment, copiers, calculators, etc.

Develops and maintains positive relationships with the general public, persons in other departments, outside agencies, and includes frequent contact with officials at higher levels of the organization for the purpose of explaining procedures, services and regulations.

Other duties may be assigned.

Qualifications Training and ExperienceBachelor's degree or equivalent from a four-year college or university plus four (4) years related experience; or high school diploma or GED equivalent plus eight (8) years related and progressively responsible experience; experience in government accounting or business field desired; or equivalent combination of training and experience which provides the required knowledge, skills and abilities.

Knowledge, Skills and AbilitiesConsiderable knowledge of governmental budgetary practices and the functions and operational priorities of the department.

Thorough knowledge of acceptable office management procedures, practices, systems and equipment; good knowledge of business English, spelling and grammar; and labor agreements, policies and procedures impacting employees in the finance department; knowledge of the laws that impact the work performed and project management practices, computers and software applications.

Exceptional skill in public relations and in maintaining effective working relationships with other employees, officials, agencies, vendors and the public; expert skill in organizing, completing and reporting of assigned projects; multitasking; composing clear, concise and informative correspondence and proofreading; advanced skill in using Central Square Technologies (NaviKine and TrakIT) and Microsoft Office Suite software; and skill in operating report generator software, COGNOS preferred; and performing and performing data entry with a high degree of accuracy.

Ability to maintain absolute confidentiality of the materials and situations encountered on the job; define problems, collect date, establish facts and draw valid conclusions; solve complex problems involving several variables within a familiar context; calculate fractions, decimals and percentages; respond effectively to inquiries and complaints; understand and carry out established policies and procedures ;interpret a variety of instructions in written, oral, picture or schedule form; perform budgeting duties.

Ability to speak Spanish desirable.
Certificates, Licenses, RegistrationsValid Illinois driver's license or equivalentCertified Public Purchasing Public Buyer preferred.

Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear and occasionally required to stand, walk and lift and/or move up to 25 pounds.

Specific vision abilities required by this job include close vision and ability to adjust focus. The noise level in the work environment is usually quiet. Must be able to perform physical activities at a light demand level.

EQUAL OPPORTUNITY EMPLOYER Residency Requirement Non-union employees shall live within a 20-mile radius from the City's Emergency Center, located at 1630 8th Avenue in Moline, within 1 year of hire.

Residency map and address checker available Medical, Dental & Vision InsuranceEligibility for insurance begins the first of the month following a 30-day waiting period for new employees.

The City and the Employees share in the cost of the plans.

Medical, dental, and vision plans available to employees, retirees, and other eligible dependents include:

A self-funded, comprehensive dental plan A self-funded vision plan A self-funded medical plan (including prescription drug coverage)Pension American Federation of State, County and Municipal Employees (AFSCME), non-union, and United Auto Workers (UAW) employees participate in the Illinois Municipal Retirement Fund (IMRF).

Retirement benefits are based on years of service and wages earned. Employees contribute 4.5% of earnings to the pension.
Paid Time OffThe amount of paid time off is dependent upon the employee's position and years of service. Paid time off includes vacation, sick leave, holidays, and personal days.

Deferred Compensation & Roth IRA PlanThe City offers a voluntary 457 and Roth IRA retirement savings plan through International City Management Association Retirement Corporation (ICMA-RC).

Employees can contribute a portion of their salary to this plan to assist them in building retirement security.

Flexible Spending PlanThrough the flex plan, using pretax dollars, employees can pay their portion of their health insurance premiums and qualified medical, dental, vision, and day care expenses.

Employees are eligible to participate in the plan the first of the month following a 30-day waiting period.

Employee Assistant Program (EAP)The City of Moline offers employees and their immediate family members confidential, professional counseling services and specialty referrals.

An assessment and six free counseling sessions are provided.
Life InsuranceA voluntary, decreasing term life insurance policy is available for employees participating in the IMRF pension. This policy provides coverage for employees, their spouses and any eligible dependents.01 Are you currently a City of Moline employee? Yes No 02 Are you a Certified Public Purchasing Public Buyer? Yes No Required Question

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