Finance Business Analyst - Moline, United States - City of Moline, IL

Description

Position Information:


Hours:
Monday - Friday, 8:00 a.m. - 4:30 p.m.

Under supervision of the Director of Finance, performs advanced and complex office management duties; including budgeting and planning, purchasing, payroll, technology systems and records management.

Considerable initiative and independent judgment is required in carrying out assigned duties within the established policies and guidelines of the department.

Examples of Duties:

Provides administrative support to the finance department and oversees department office functions; updates the city's website, maintains office supplies, drafts routine council documents, and, if required, files approved resolutions and ordinances with the County or State.

Prepares and handles highly confidential and sensitive information, including, but not limited to, personnel matters, collective bargaining, liens, collections, FOIA requests, bids and requests for proposals.

Coordinates city-wide purchasing and procurement functions in compliance with State and City policies: prepares and maintains purchase orders, vendor lists, and records for audit compliance; trains citywide administrative staff on purchasing software and joint purchasing process; promotes cooperative and competitive purchasing with other government entities; participates in Illinois Association of Public Procurement Officials (IAPPO) and Institute for Public Procurement (NICP).

Assists in developing and monitoring the finance department's annual operating budget.

Performs general accounting and payroll duties for the finance department, and serves as a backup for the fire department;

Assists the Budget and Revenue Manager with compiling budget documents for departmental and council review; helps with special budget projects, amendments and reports.

Assists with citywide submissions for the GFOA Certificate of Achievement, Distinguished Budget Award and Popular Annual Financial Reporting Award.

Assists with compiling financial information for the issuance of bonds and Moody's credit review; assists with completing legal documents required from Bond Counsel and facilitates closing and filing processes.

Assists in the development and implementation of goals, objectives, policies, procedures and priorities of the department.

Serves as the system administrator for multiple business technology systems, including but not limited to timekeeping, records and customer management software.

Prepares, organizes and maintains complex files, records and reports; maintains a repository of standard operating procedures and report templates.

Acts as the department records management coordinator to ensure proper retention and destruction of finance records in accordance with state law.

Audits citywide petty cash fund.

Operates general and specialized office equipment, such as computers, phones, recording equipment, copiers, calculators, etc.

Develops and maintains positive relationships with the general public, persons in other departments, outside agencies, and includes frequent contact with officials at higher levels of the organization for the purpose of explaining procedures, services and regulations.

Other duties may be assigned.


Qualifications:


Training and Experience

Bachelor's degree or equivalent from a four-year college or university plus four (4) years related experience; or high school diploma or GED equivalent plus eight (8) years related and progressively responsible experience; experience in government accounting or business field desired; or equivalent combination of training and experience which provides the required knowledge, skills and abilities.

Knowledge, Skills and Abilities

Exceptional skill in public relations and in maintaining effective working relationships with other employees, officials, agencies, vendors and the public; expert skill in organizing, completing and reporting of assigned projects; multitasking; composing clear, concise and informative correspondence and proofreading; advanced skill in using Central Square Technologies (NaviKine and TrakIT) and Microsoft Office Suite software; and skill in operating report generator software, COGNOS preferred; and performing and performing data entry with a high degree of accuracy.

Ability to maintain absolute confidentiality of the materials and situations encountered on the job; define problems, collect date, establish facts and draw valid conclusions; solve complex problems involving several variables within a familiar context; calculate fractions, decimals and percentages; respond effectively to inquiries and complaints; understand and carry out established policies and procedures ;interpret a variety of instructions in written, oral, picture or schedule form; perform budgeting duties.

Ability to speak Spanish desirable.


Certificates, Licenses, Registrations

• Valid Illinois driver's license or equivalent
• Certified Public Purchasing Public Buyer preferred.

**Physical Deman