Jobs
>
Santa Rosa

    HR Administrative Assistant - Santa Rosa, United States - Community Action Partnership of Sonoma County

    Community Action Partnership of Sonoma County
    Community Action Partnership of Sonoma County Santa Rosa, United States

    3 weeks ago

    Default job background
    Description
    HR Administrative Assistant
    Job Description

    EXEMPT: No SALARY LEVEL: $22 -$25 per hour/per year

    DEPARTMENT: Human Resources LOCATION: Main Office/ Hybrid Remote

    REPORTS TO: HR Director HOURS: FT M-F 40 hours per week

    Date: 03/2024 APPROVED BY: Human Resources Director

    AGENCY BACKGROUND: The objective of Community Action Partnership of Sonoma County (Community Action) is to partner with low-income families and individuals to help them to achieve economic and social empowerment, to build community, and to advocate for social and economic justice. Community Action operates a wide variety of programs benefiting low-income Sonoma County residents.
    Our Mission: CAP Sonoma is a catalyst of equitable transformation, aligning partners and resources to implement values-based, data-driven, community-led solutions that help families reach their full potential.

    Our Vision: We see our Sonoma County transformed into an empowered community of thriving families where every child is raised with joy, justice, and connection.

    Our Values: Joy, Amor, Esperanza, Equity, Fuerza, Dignity, Inclusin

    Our Promise: CAP changes people's lives, embodies the spirit of hope, improves communities and makes America a better place to live. We care about the entire community and we are dedicated to helping people help themselves and each other.

    AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
    Community Action Partnership of Sonoma County is an Equal Opportunity/Affirmative Action Employer. Affirmative action involves determining areas of workforce under-representation, locating qualified protected class candidates by enlarging the recruiting base and developing the skills they need to succeed in those new positions.

    Our obligations in this area stem from not only adherence to various state and federal regulations, but also from our commitment to create a culture of inclusiveness and diversity where members of our community thrive and are able to reach their full potential.

    TOTAL COMPENSATION PACKAGE: Salary for this position is $22-$25 per hour, depending on experience. CAPS offers a generous benefits package available on the first day of the month after your date of hire that includes:
    • Medical insurance through Kaiser or Sutter 80-95% paid by the employer for employee premiums plus 50% paid by the employer for dependent coverage
    • Elective dental, vision insurance, FSA and Accident insurance.
    • Employer paid $10k of life insurance with expandable options
    • Employer paid Long-term Disability Insurance
    • 401(K) plan with 2% contribution and an additional 1% matched contribution after one year of service
    • Employee assistance program, CalPerks
    • 3 weeks vacation (4 hours accrued per pay period) based on full time work, increases at 5 years of service
    • 96 hours sick time per year (4 hours accrued per pay period) based on full time work
    • 1 floating personal day
    • 16 paid holidays
    Requirements

    SUMMARY OF POSITION:
    The HR Administrative Assistant is responsible for providing crucial administrative support to our HR department. They will assist with various tasks in the areas of recruitment, record-keeping, and general administrative tasks. They will work closely with the HR team in all areas of HR operations. This role is vital in supporting communication of various agency events or special celebratory days/holidays, prepping for events and job fairs, working with Executive Assistant to the CEO as needed. Attends meetings with HR to capture action items, and creates calendar reminders for HR staff follow up, shares notes with appropriate staff and organizes, files, and saves notes appropriately. Assistance with daily email monitoring and response times. Will be responsible for meeting coordination, including agendas, room reservation, sending invites, scheduling translation, and technology support. This support role will not oversee any direct reports and will maintain a close working relationship with the HR Coordinator, HR Generalist, Payroll Accountant, and HR Director, as well as operations and administrative departments.

    ESSENTIAL DUTIES AND RESPONSIBILITIES:
    Duties include but are not limited to the following:
    • Digital filing and record- keeping, organization of drive, organization of personnel files
    • Digitizing existing paper files
    • Events assistance and tracking
    • Provide Workers' Compensation intake and ensure initial steps of the reporting process are taken adequately
    • Retrieves phone messages and forwards appropriately
    • Creates updates to policies and templates including tracking and communications to employees
    • Anniversaries- Send email and put pin at front desk
    • Celebrating you- Send cards on first of month during birthday
    • Workforce development tracking
    • Meetings coordination, prep, and follow up on action items
    • Ticketing system- Daily, Assign tickets, Respond to tickets outside of system if needed, Reach out to non-HR staff if necessary
    • Open and review mail daily
    • Prep rooms for HR trainings and meetings
    • Prep virtual rooms for HR trainings and meetings, Owning meeting Invites, Prepping slides, Creating translation room, Agenda Distributing and attaching agenda to calendar item
    • Job Description support and translation
    • Post to all recruiting platforms once job description is approved and complete posting to various sites weekly
    • Use HRIS system, Paylocity, for job postings, phone screenings, and correspondence to candidates
    • Translation of documents and policies as needed to support HR
    • Ordering and distributing annual labor posters
    • Password resets in Paylocity
    • Assist in onboarding/offboarding events for Layoff/Rehires
    • Reminders and assistance with general content of monthly newsletter email
      • Reach out to programs about upcoming events
      • Locate at least one event monthly in the community
    • Perform other duties as assigned.
    REQUIRED SKILLS/ABILITIES:
    • Bilingual in English/Spanish
    • Comfortable speaking to individuals and groups in an in-person and virtual environment
    • 2-5 years of experience in administrative support role
    • HR experience is not necessary but preferred
    • Proficient with Excel/Sheets
    • Very comfortable with Docs/Google Suite/email
    • Some familiarity with HRIS system
    • Familiar with digital filing systems and record keeping
    • Data driven
    • Comfortable with translating documents
    • Positive attitude
    • Confidentiality
    • Very strong organizational skills
    • Resolution oriented
    • Emotional aptitude/maturity
    IN ADDITION TO ABOVE:
    • Prior to beginning work, must be able to pass the background check.
    REQUIRED EDUCATION AND EXPERIENCE
    • 2-5 years of experience in administrative support role
    PREFERRED EDUCATION AND EXPERIENCE:
    High School Diploma or equivalent

    Knowledge of Human Resources fundamentals
    WORK ENVIRONMENT:
    The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. This job operates in a professional office environment. The noise level in the work environment is usually moderate.
    PHYSICAL DEMANDS:
    While performing the duties of this job, the employee is frequently required to sit; use the computer keyboard and mouse, use hands to finger, handle or feel; reach with hands and arms; and talk or hear. The employee may occasionally be required to stand, walk, stoop, crouch, and lift/move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

    Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    OTHER DUTIES:
    Please note this job description is not designed to cover or contain a comprehensive listing of

    activities, duties or responsibilities that are required of the employee for this job. Duties,

    responsibilities and activities may change at any time with or without notice.

    Salary Description

    $22-$25
  • Providence

    Administrative Assistant

    3 weeks ago

    Providence Santa Rosa, United States

    **Description** · This position provides administrative and clerical support to the Department. This position is responsible for assisting, coordinating and supporting the activities and responsibilities of Leadership. In addition, this position requires effective interaction wit ...

  • Abbott Laboratories

    Confirmations Lab Administrative Assistant

    1 week ago

    Abbott Laboratories Santa Rosa, United States

    Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medic ...

  • CannaCraft

    Administrative Assistant/front Desk Coordinator

    3 weeks ago

    CannaCraft Santa Rosa, United States

    **ABOUT US** · CannaCraft is one of the largest and most recognized Cannabis companies in California. Our award-winning brand portfolio is the convergence of industry expertise, cutting-edge technology, and the belief that cannabis has the power to transform lives for the better. ...

  • CENTURY 21 Epic dba ALLIANCE VENTURES INC

    Administrative Assistant

    1 week ago

    CENTURY 21 Epic dba ALLIANCE VENTURES INC Rohnert Park, United States

    Century 21 Epic has a position open for a full time General Administrator and Transaction Coordinator in our newly built Rohnert Park office Are you a **reliable, energetic, and upbeat** professional? We're looking for the new face of our company to greet our customers and suppor ...

  • Clearwater at Sonoma Hills

    Sales Administrative Assistant

    3 weeks ago

    Clearwater at Sonoma Hills Rohnert Park, United States

    Are you passionate about serving seniors? Do you want to be part of a team that strives to create experiences that celebrate our seniors? · **Clearwater at Sonoma Hills is a premier luxury senior living community in Rohnert Park and is looking for a Sales Assistant to join the te ...

  • PACE Supply

    Credit Administrative Assistant

    2 weeks ago

    PACE Supply Rohnert Park, United States

    Overview: · **Responsibilities**: · **Administrative Support & Customer Service** · - Answer phones and direct calls to appropriate staff. · - Open and distribute daily mail. · - Provide a high level of customer service. · - Update customer accounts. · - Complete credit reference ...

  • Galaxy Technologies

    An executive assistant is a professional who provides administrative support and assistance to high-level executives in a company or organization

    4 days ago

    Galaxy Technologies Santa Rosa, United States

    "Applications are only possible online through our portal. Please understand that we cannot consider applications that reach us via email. · Job Description Your Tasks · Assisting with traditional tasks and office management · Responsibility for correctly creating and monitor ...

  • Critical Control

    Administrative Assistant

    3 weeks ago

    Critical Control Petaluma, United States

    **Responsibilities**: · - Scanning and Filing: Manage digital and physical filing systems, ensuring documents are organized and easily accessible. · - Calendar Management: Schedule appointments, meetings, and events; coordinate travel arrangements as needed. · - Meeting Support: ...

  • Regiis Ova

    Administrative Assistant

    2 weeks ago

    Regiis Ova Napa, United States

    Regiis Ova is seeking a part-time Administrative Assistant for the President of the company with opportunities for growth. This position is responsible for a broad variety of personal and administrative tasks. It requires discretion, adaptability, collaborative and self-starter s ...

  • County of Napa, CA

    Administrative Assistant

    1 week ago

    County of Napa, CA Napa, United States

    **The Napa Valley**: · Napa County is home to 140,000 residents who share a strong sense of community and a legacy of preserving and protecting our rich agricultural heritage. · Located in the heart of California's preeminent wine region, the Napa Valley is also part of the dynam ...

  • Boerio LLP

    Administrative Assistant

    4 days ago

    Boerio LLP Novato, United States

    **Administrative Assistant** · Leading independent CPA firm located in Novato is seeking to hire an experienced administrative assistant to support partners and tax staff. · Responsibilities include but are not limited to: · - Answering phones, scheduling, tax return assembly and ...

  • ACES ABA

    Administrative Assistant

    1 week ago

    ACES ABA Petaluma, United States

    **Position Title**: Front Office Administrative Assistant · **Location**:Petaluma,** **CA · **Hours**: Part Time; M-F 12pm-3pm and Sat 9am-2pm · **Pay Rate**: $18-$21; dependent upon experience · **What We Do**:ACES is dedicated to enhancing the quality of life for individuals an ...

  • Regiis Ova

    Administrative Assistant

    4 days ago

    Regiis Ova Napa, United States

    Regiis Ova is seeking a part-time Administrative Assistant for the President of the company with opportunities for growth. This position is responsible for a broad variety of personal and administrative tasks. It requires discretion, adaptability, collaborative and self-starter s ...

  • Bert Williams & Sons Inc

    Administrative Assistant

    1 week ago

    Bert Williams & Sons Inc Napa, United States

    **Salary**: $ $26.00 per hour. · Requirements/Responsibilities · **Responsibilities**: · Manage and organize virtual files and documents · Schedule and coordinate virtual meetings and appointments · Assist with data entry and record keeping · Provide general administrative suppor ...

  • Oxbow Pool & Landscape Contractors

    Accounting Administrative Assistant

    3 weeks ago

    Oxbow Pool & Landscape Contractors Napa, United States

    Working for Oxbow Pool and Landscape Contractors (Oxbow PLC) is an opportunity to join a dynamic team dedicated to excellence in the landscaping industry. With a strong reputation for quality and innovation, Oxbow PLC offers a supportive and inclusive work environment where emplo ...

  • Community Action Partnership of Sonoma County

    HR Administrative Assistant

    2 weeks ago

    Community Action Partnership of Sonoma County Santa Rosa, United States

    HR Administrative Assistant · Job Description · EXEMPT: No SALARY LEVEL: $22 -$25 per hour/per year · DEPARTMENT: Human Resources LOCATION: Main Office/ Hybrid Remote · REPORTS TO: HR Director HOURS: FT M-F 40 hours per week · Date: 03/2024 APPROVED BY: Human Resources Direct ...

  • Aston Carter

    HR Administrative Assistant

    4 hours ago

    Aston Carter Santa Rosa, United States

    :The Administrative Support Specialist1 is an experienced administrative professional responsible for assisting both The Administration Division, The CAO, The Finance Department (including both The Accounting and (AP) Accounts Payable Teams), The Human Resources/Personnel Departm ...

  • Community Action Partnership of Sonoma County

    HR Administrative Assistant

    3 weeks ago

    Community Action Partnership of Sonoma County Santa Rosa, United States

    : · HR Administrative Assistant · Job Description · EXEMPT: No SALARY LEVEL: $22 -$25 per hour/per year · DEPARTMENT: Human Resources LOCATION: Main Office/ Hybrid Remote · REPORTS TO: HR Director HOURS: FT M-F 40 hours per week · Date: 03/2024 APPROVED BY: Human Resources ...

  • Blue Star Partners LLC

    Administrative Assistant I

    1 week ago

    Blue Star Partners LLC Santa Rosa, United States

    Job Description · Job DescriptionJob Title: Administrative Assistant I · Location: Santa Rosa, CA – Local candidates only, required to be onsite · Period: 06/03/2024 to 12/14/2024 · Hours/Week: 40 hours · Rate: $20/hr (Hours over 40 will be paid at Time and a Half) · Contract Ty ...

  • AppleOne

    Bilingual Administrative Assistant

    2 weeks ago

    AppleOne Sonoma, United States

    Job Description · Job DescriptionDuties: · Answer phone calls and transfer to the appropriate person. · Filing, scanning, data entry. · Conduct research about variety of programs and services offered. · Various office support duties. · Skills: · Bilingual in Spanish required. ...