Administrative Assistant - Warwick, United States - Linde

Linde Warwick, United States

2 weeks ago

OTHER

Description

Linde Gas & Equipment, Inc. is seeking an Administrative Assistant to join our team located in Warwick, RI. The Administrative Assistant will provide comprehensive and professional administrative support to local Management and Staff personnel. Providing accurate and timely customer support, reconciliation and resolution will be a key function of the Administrative Assistant.

Responsibilities (1st shift)

Answers Facility phone, screens and processes telephone calls effectively, and performs proper selection for putting calls through to appropriate party
Point of contract for various administrative and process needs
Interacts with customers and staff by answering incoming calls and addressing requests
Prepares check requests
Processes departmental invoices for payment
Conducts analysis and research to address invoicing questions
Coordinates meeting room availability and lunch as necessary
Orders and maintains building supplies
Assembles and analyzes information, manuals, agendas, correspondence and memoranda
Responsible for safety communication & tracking responses
Updates shared reference information
Processes and tracks postage spend and return postage
Monitor building safety & security, inspect and requests technicians as needed
Minor maintenance and equipment repairs
Building orientation for visitors and temps
Supervising service contractors and vendors
Assist and coordinate employee activities
Transcribes notes, letters, memos and/or reports and may take dictation
Produces KPI reports, graphs, charts, presentations
May monitor budgetary spending by verifying charges against budget and reconciling accounts on as needed basis
Executes purchases based upon approved requisitions obtained from business clients
Prepares accurate, time data collection and reporting off-key performance indicators
Uses business software systems to retrieve information, verify inventory levels and process
Answers mail and inquiries; follows up with other departments to ensure that requests are carried out
Completes both routine and non-routine daily and weekly assignments
Interacts with multiple internal/external clients
Electronically corrects ticket processing errors to be uploaded into JD Edwards system
Other duties as assigned
Excellent interpersonal skills and high professionalism
Proficient in MS Office
Minimum 2+ years Administrative Support is preferred
Outstanding oral and written communication
H.S. Degree is required
Excellent phone etiquette
Ability to lift or maneuver supply boxes up to 50 lbs. using handcart, able to use ladder safely
Scheduled 7:30 am - 4:30 pm with occasional requirement for additional hours outside routine schedule
Ability to safely use general tools and ladders to make minor repairs as needed

Linde is a leading global industrial gases and engineering company with 2023 sales of $33 billion.

We live our mission of making our world more productive every day by providing high-quality solutions, technologies, and services which are making our customers more successful and helping to sustain and protect our planet.

The company serves a variety of end markets including chemicals & refining, food & beverage, electronics, healthcare, manufacturing, and primary metals.

Linde's industrial gases are used in countless applications, from life-saving oxygen for hospitals to high-purity & specialty gases for electronics manufacturing, hydrogen for clean fuels and much more.

Linde also delivers state-of-the-art gas processing solutions to support customer expansion, efficiency improvements, and emissions reductions. For more information about the company, please visit our website at

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, pregnancy, sexual orientation, gender identity or expression, or any other reason prohibited by applicable law.

Administrative Assistant

2 weeks ago

American Towman Media & Expositions Warwick, United States

Exciting Local Employment Opportunity · Are you organized, detail-oriented, and passionate about marketing? Join our dynamic team at American Towman Media as a part-time administrative assistant · Responsibilities include: · - Creation of promotional materials and advertisements ...
Administrative Assistant

1 week ago

Potter League for Animals Warwick, United States

**Position Title**:Administrative Assistant, Spay and Neuter Clinic · **Position Description**: · The Administrative Assistant is responsible for the overall operations of the Clinic office and maintains all aspects of the appointment and transport system. Maintains complete and ...
Accounting and Administrative Assistant

2 weeks ago

Crowne Plaza Hotel Warwick, United States

The Accounting & Administrative Assistant is responsible for receiving, verifying and recording payments in accordance with accounting procedures. Provides administrative support to management and resolves issues within the guest satisfaction platform. · - Post ledger payments, r ...
Collections Administrative Assistant

3 weeks ago

Shoreham Bank Warwick, United States

If you are an energetic and enthusiastic person looking to start your career in the financial and banking industry, or looking for a change in career focus, this may be the job for you · Below is a list of functions for the Entry Level Collections Support Specialist position. Thi ...
Hospice Team Administrative Assistant

2 weeks ago

AccentCare, Inc. Warwick, United States

Overview: · **Find Your Passion and Purpose as a Team Assistant at AccentCare** · **Reimagine Your Career in Hospice** · As a medical professional, you know that what you do impacts you as much as your patients and their families, and at AccentCare, we are united in our relentles ...
Administrative Assistance

3 weeks ago

Flagship Staffing Services Warwick, United States

Job Description · Job DescriptionMust have a clear background. · ****Seeking a professional candidate with 3 years plus experience. · Flexible position. 20 to 30 hours per week. Monday to Friday 9 am to 4 pm. · Assistant managing administrative tasks for 2 executives. Answer phon ...
Administrative Assistance

3 weeks ago

Flagship Staffing Services Warwick, United States

Job Description · Job DescriptionMust have a clear background. · Seeking a professional candidate with 3 years plus experience. · Flexible position. 20 to 30 hours per week. Monday to Friday 9 am to 4 pm. · Assistant managing administrative tasks for 2 executives. Answer phones a ...
Administration Assistant

2 weeks ago

RI Temps, Inc. Warwick, United States

Job Description · Job DescriptionThe Human Resources Technician (HR Tech) works within the Human Capital Management (HCM) Administrative Services division and provides clerical and administrative support to the team and performs a variety of data entry activities that affect all ...
Retirement Counselor(Treasury)

1 week ago

State of Rhode Island Warwick, United States

**Class Definition**: · **GENERAL STATEMENT OF DUTIES**: This position is responsible for efficient, accurate and timely communication to active and retired members of the Employees' Retirement System of Rhode Island (ERSRI) regarding all information relating to a member's rights ...
Care Management Assistant

3 weeks ago

Kent Hospital Warwick, United States

**Primary Function** · The Care Management Assistant provides secretarial, clerical, and administrative support for the Care Management Department. · Collaborates with RN Care Managers and Clinical Social Workers to complete clerical/technical tasks required to maintain the appro ...
HR Generalist

3 weeks ago

Manufacturing llc Warwick, United States

**Benefits**: · - 401(k) · - Competitive salary · - Opportunity for advancement · - Training & development · The HR Generalist is tasked with providing administrative and clerical support across various human resources functions, encompassing recruitment, onboarding, training, be ...
Airline Passenger Assistant

1 week ago

ABM Industries Warwick, United States

ABM is hiring an **_Airline Passenger Service Assistant _**in _our _**_T. F. Green International Airport _**_. _ · **SHIFTS AVAILABLE: 3PM - 12AM/CL** · **FULLTIME | WEEKENDS REQUIRED** · - MUST be available weekends and holidays · - Time and a half on Sunday's and observed holid ...
Center Administrator

2 weeks ago

Hair Club Warwick, United States

**Why Us**: · **We're Hiring & We Want You Imagine a place where you can make a difference every day, LOVE WHAT YOU DO, and make a great living doing it. You just found it, Hair Club Has It All** · **Why Hair Club?** · - ** Stability' **We've been the industry leader across North ...
Assistant Property Manager

2 weeks ago

The Hennessy Group Warwick, United States

**Overview**: · **Duties**: · - Assist in negotiating and enforcing leases and contracts · - Perform data entry tasks accurately and efficiently · - Provide administrative support for property manager and maintenance director · - Support property leasing activities, including sho ...
Human Resources Generalist

2 weeks ago

AT Wall Warwick, United States

**ABOUT US** · ATW Companies · A.T. Wall Company (Wall) is based in Warwick, RI and is a wholly owned subsidiary of ATW Companies. Wall's history dates back to 1886 when it was founded in Providence, RI as a supplier of metal findings to the Jewelry industry. A.T. Wall is a leadi ...
Temporary Human Resources Assistant

3 weeks ago

Community College of Rhode Island Warwick, United States

**Department** · - Talent Management**Position Category** · - Staff - NonClassified**About CCRI** · - The Community College of Rhode Island is New England's largest community college, and a nationally-recognized leader in catalyzing student success and achievement for recent high ...
File Clerk/receptionist

2 weeks ago

Shoreham Bank Warwick, United States

**Major Duties and Responsibilities** · - Maintain all hard copy files for residential and commercial loans, filing new documents and tracking who is in possession of each file · - Work with third party vendors to order and ship files daily · - Retrieve and scan files for loan sa ...
Client Service Specialist

1 week ago

Ameriprise Financial - Rhode Island Warwick, United States

Are you a motivated and organized individual with a passion for delivering exceptional client service? Join Eleven22 Capital Partners as a Client Service Coordinator, where you'll play a crucial role in managing receptionist and client service tasks. This is an excellent opportun ...
IT Support Specialist

1 week ago

Secure Future Tech Solutions Warwick, United States

Are you looking for a place to work with ZERO drama, egos, hidden agendas or corporate politics? Do you want to feel appreciated for your skills and hard work instead of having your ambition and drive sucked out of you with all the B.S. you have to deal with? · If so, read on. · ...
Nurse Director, Intensive Care Unit/stepdown Unit

1 week ago

Kent Hospital Warwick, United States

**Leadership opportunity available at Kent Hospital **Kent Hospital is hiring a Nurse Director for our Intensive Care Unit & Stepdown Unit. · **What We Offer**: · - Competitive salary · - Comprehensive Benefit Package · - Tuition Reimbursement · - Supportive Executive Leaders · - ...