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    General Services Operations Analyst - Memphis, United States - City of Memphis

    City of Memphis
    City of Memphis Memphis, United States

    3 weeks ago

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    Description

    Works under an assigned supervisor to perform budget Forecasting, contract management, capital improvement, accounting, social media, dispatch employees and manage work orders to ensure accurate data is inputted into the appropriate systems. Assists in monitoring and reviewing contracts and payments for proper documentation and authorization. Creates budget and cost analysis and assessment to develop critical path metrics for programs and projects. Researches, conducts, and develops budgetary needs and trends utilizing financial planning skills to build a 3-5 year spending plan. Corrects budget overruns due to operations seasonality and other environmental influences on Service Centers. Develops standardized processes to support Capital Improvement Plans (CIP) for vendor contracts. Analyzes financial and budgetary documentation and makes recommendations to resolve issues. Conducts research to find alternative solutions to solve potential cost overruns. Coordinates special projects including research or feasibility studies on new programs or services. Audits and process various check requests and purchase orders including payroll deductions including tax exempt forms, W-9 forms, and void check authorized transactions. Verifies available funds in the financial system including encumbered line, service center, account and contract balance. Monitors and tracks new contracts and changes to existing contracts. Processes, posts, and relinquish retainage payments based on established policy and contract agreement. Facilitates meetings, provide policy analysis and advise administrators and directors. Reviews or compiles complex data and prepare comprehensive and analytical reports for leadership. Converts retainage to certificate of deposit or escrow accounts. Researches vendor information discrepancies. Audits and posts travel journal entries and expense reports to ensure compliance with established travel policy. Performs monthly field audits and reconciliation of petty cash funds. Provides input for the establishment and maintenance presence on all appropriate social media outlets. Converts strategic objectives, vision and mission statements into social media messaging. Monitors and maintains day-to-day upkeep of social media, messaging and responses to customers. Establishes standardized time keeping processes to manage remote employee time and attendance needs. Verifies and tracks time and attendance for remote employees.

    OTHER FUNCTIONS:

    1. Monitors Social Media trends and programs
    2. Performs additional functions (essential or otherwise) which may be assigned.
    TYPICAL PHYSICAL DEMANDS: Primarily desk work. Requires the ability to operate a computer, telephone, photocopier, calculator and other typical office equipment. Requires the ability to lift and carry objects such as boxes of paperwork weighing up to 15 lbs.

    TYPICAL WORKING CONDITIONS: Majority of work is performed in an office environment.

    Bachelor's Degree in Accounting, Finance, Business Administration or related field and four (4) years professional experience in Accounting or Finance; or any combination of experience which enables one to perform the essential job functions. Working experience in Microsoft Office Suite and Oracle applications strongly preferred. Must possess and maintain Basic Project Management Body of Knowledge (PMBoK) certification or obtain within 12 months of employment as a condition of continued employment.

    The City Charter requires that City Employees must establish residence within Shelby County within six (6) months from date of Employment. Proof of residence will be required at the time of hire.

    The City of Memphis is committed to providing access and reasonable accommodation in its services, programs, activities, and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Office of Talent Management at
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