Accounts Payable Manager - Pomona, United States - Western University of Health Sciences

Western University of Health Sciences Pomona, United States

2 weeks ago

Description

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Pay Transparency Act- Western University of Health Sciences is required to provide a reasonable estimate of the compensation range for this role.

This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs.

It is not typical for an individual to be offered a salary at or near the top of the range for a position.

Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is defined as the Full Pay Range.

The budgeted salary or hourly range that the University reasonably expects to pay for this position defined as the Expected Pay Scale.

Placement within the Expected Pay Scale is determined by internal equity, and relevant qualifications.
Function
Function

University Financial Services & Treasury
Family
Family

Finance
Classification Series Title
Classification Series Title

Manager
Full Salary Range
Minimum
Minimum

$89,000.00
Maximum
Maximum

$92,500.00
Expected Pay Scale
Minimum
Minimum

$89,000.00
Maximum
Maximum

$92,500.00
Posting Number
Posting Number

A00688
Position Title
Position Title

Accounts Payable Manager
Campus
Campus

Western University Campus-Pomona, CA
Department
Department

5101-University Financial Services & Treasury
Type of Position
Type of Position

Administration
Job Summary

Reporting to the Vice President for Finance, the Accounts Payable Manager manages and supervises the Accounts Payable (AP) area of the University Financial Services & Treasury department.

The position includes customer vendor relations and the administration of the Accounts Payable staff, which handles all disbursements.

The AP Manager is expected to conduct themself in a manner befitting of the University's professional conduct standards, working efficiently in a multi-faceted and dynamic work environment.

The duties of an Accounts Payable Manager include addressing internal controls that mitigates inappropriate use of funds and complies with various policies and regulations.

It supports the allocation of resources in order to process disbursements of University funds.

One of the main objectives is to provide management support for all payments of the University's funds including, but not limited to:
vendor payments, employee reimbursements, student tuition refunds, other auxiliary vendor payments and medical center payments and refunds.

This position will also monitor and provide support to ensure that all departmental priorities, accounting and reporting requirements and deadlines are being met.

This position is also responsible for working collaboratively with various offices that includes Procurement, Auxiliary Services, support departments and the Colleges.

The AP Manager will work closely with outside vendors, organizations, employees, and agencies, as appropriate.
Knowledge, Skills and Abilities

Individuals must possess the knowledge, as well as the following skills and abilities or be able to perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

Must have solid accounting knowledge, including accounts payable knowledge.
Must have significant experience with processing in Concur or another similar enterprise Travel and Expense platform.
Strong interpersonal skills for interacting with vendors, clients, and executive management.
Ability to organize, plan, direct and make sound judgment decisions.
Skill with automated accounting systems. Computer literate with knowledge of spreadsheet and other accounting software applications. Knowledge with Banner system is a plus.
Excellent oral and written communication skills for communicating with support personnel and management.
Good presentation skills for educating internal clients on accounts payable policies and procedures.

Required Qualifications
Bachelor's degree in accounting or related field is required.

Three to five years of progressive experience in an educational institution with special concentration on accounts payable is preferred. Two years of which were as a lead or supervisor level is required.

Experience in higher education and/or health sciences, or a similar organization with demonstrated managerial skills in finance, business operations, accounting management, process improvement, computer systems, and other business applications systems is a plus and is preferred.

Experience working with generally accepted accounting principles.
Preferred Qualifications
List comments regarding work hours
Monday – Friday 8:00am – 5:00pm
Additional time as needed
Posting Date
Posting Date

04/24/2024
Closing Date
Special Instructions to Applicants
Job Duty

Oversees the accounts payable operations. The Accounts Payable Manager ensures that the University's vendor and employee payment reporting systems (Banner and Concur) are functional, effective and adhere to senior leaderships' directives, industry practices and accounting principles. Reviews daily and approves vendor payable amounts (invoice electronic approval queue) and works with finance and the accounting department staff to ensure that vendors are paid accurately and on time. The Accounts Payable Manager supervises the accounts payable staff in accordance with the organization's policies and applicable laws. Ensures that all payments processed through accounts payable are in compliance with Federal, State,

IRS
and University policies and also meets audit standards and requirements.
Percentage Of Time
Percentage Of Time

25
Job Duty

Support and oversee the activities in the Accounts Payable department by assisting in the daily functions of the department, as needed i.e. data entry, reconciliations, invoice sorting, AP inbox, research, etc. Assists in the review and approval of all travel and expense reports, university issued credit card monthly reconciliations and reimbursements to employees. Assists with collaboratively supporting the administration of the University's travel and expense system (Concur). Leads in preparation and filing of yearly 1099- MISC

and 1099- NEC

forms. Maintains check registers and various control reports. Prepares and processes journal entries and performs position audits. Communicates with IT regarding Banner to resolve any issues regarding software. Trains the Accounts Payable staff on any software updates or Banner problems. Oversees and helps maintain and update recurring payments.
Percentage Of Time
Percentage Of Time

20
Job Duty

Leads the accounts payable department in meeting its goals and ensuring the initiatives, priorities and functional decisions are adhered to. This includes developing a strategic plan and setting priorities that are in alignment to promote direction in achieving those goals. Monitors status and functions of day-to-day Accounts Payable office activities. Creates, develops, maintains and annually reviews all Accounts Payable policies, procedures and necessary guidelines.

Percentage Of Time
Percentage Of Time

15
Job Duty

Collaborates with the VP for Finance in preparation for the annual audit and ensures the Accounts Payable department meets all yearend deadlines for all audit requirements and processes. Prepares and assists in developing financial reports relating to the Accounts Payable department, i.e. aging report. Reviews and analyzes financial reports, business transactions and other documents from vendors, University Financial Services & Treasury, and other departments, as appropriate. Manages and supervises the performance and development of staff to provide feedback and ensure efficient operation of the department.

Percentage Of Time
Percentage Of Time

10
Job Duty

Leads the accounts payable training, maintenance, conversion, and implementation of updates of the Banner system and other software pertaining to the accounts payable financial module. Attends workshops, navigation training, becoming familiar with menus and participating in the maintenance of the chart of accounts.