- Accurately prepare and process weekly multi state payroll for national company.
- Review, calculate and process payroll changes and adjustments.
- Ensure payroll processing is in compliance with federal, state, and local, wage and hour laws.
- Analyze payroll reports for issues and determine appropriate method for completing adjustments to resolve issues.
- Setup garnishments and levies, processes off cycle manual checks and termination pay.
- Assist employees in payroll deductions and withholdings, ensuring state and local withholdings are accurate with lived/worked in status.
- Process prevailing wages and certified payroll reports in accordance with Davis Bacon (DB) and Service Contract Act (SCA).
- Reconcile transmitting files and payments for taxes, deferred compensation, retirement plans, and garnishments.
- In conjunction with HR, verify that payroll deductions for 401K, medical, dental, vision, dependent's coverage and other deductions are entered on HRIS system in the correct amount and period.
- Assist with payroll accounting transactions, reporting, and stop payments.
- Maintain general ledger mapping within the payroll system, ensuring accuracy with accounting records.
- Prepare general ledge reports from HRIS to record activity and periodic reports of earnings, taxes, and deductions.
- Compile and reconcile month end, quarter end, and year end reports; prepare tax credit reports and submit to third party vendor as needed.
- Review and distribute W2's (employee annual earring's statements) at year end.
- Train employees and managers in the use of the timekeeping system.
- Maintains consistent communication to employees and managers on department changes, resolves employee access issues and other questions in a timely manner.
- Communicate HRIS system upgrades and changes related to payroll.
- Document and maintain written payroll procedures; maintain payroll documentation and files.
- Discuss implementation of required changes in HRIS and upgrades with your supervisor and HR team as needed.
- Other duties as assigned.
- An associate degree in a related field is highly desired, with three (3) years of progressively responsible experience working in a payroll department.
- Previous experience with ADP is required.
- APA or other payroll certification is a plus.
- Technical knowledge related to payroll processing and procedures.
- Self starter, with the ability to thrive within a fast paced, dynamic environment and able to independently move projects forward and prioritize tasks to meet deadlines.
- Strong knowledge of tax and wage laws.
- Good understanding of common fiscal procedures; ability to detect fiscal recording errors quickly and efficiently.
- Growing knowledge of changing technology and industry practices as well as changes in wage and hour laws.
- Impeccable integrity, high degree of discretion, ability to maintain confidentiality and exercise good judgment.
- This job operates primarily in an office environment and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, etc.
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to occasionally lift up to 20 pounds.
- None
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Description
Position Summary:
The Payroll Specialist is responsible for performing a variety of technical and administrative duties involved in accurately processing Protect Environmental's weekly payroll.
This role is also responsible for ensuring general ledger accounts are reconciled; creates on-going month-end, quarterly, and year-end organization reports; Reconciles payroll deposits, tax withholdings, wage garnishments, and voluntary deductions.
Principal Responsibilities: