Payroll Analyst III - Louisville, United States - Toyota Material Handling

Description

POSITION:

• Business Card Title: Payroll Analyst
  
• Internal Job Level: 40E046-Specialist III
  
• Department: Human Resources
  
• FLSA Status: Exempt
  
• Employment Type: Full-Time
  
• Reports To: Human Resources Supervisor
  

COMPANY OVERVIEW:

Toyota Industries North America, Inc., an American Holding Company providing shared professional services to all North American entities of Toyota Industries Corporation (TICO) in Japan. The company is headquartered in Columbus, IN providing shared services to subsidiary companies in the fields of Information Technology, Accounting/Finance, Tax, Internal Audit, Legal, and Human Resources.

JOB SUMMARY:

The Payroll Analyst is responsible for ensuring compliant payroll processing for subsidiaries. The day-to-day execution of complex payroll tasks will include, but are not limited to payroll maintenance, support for time, payroll processing, managing tax for multiple jurisdictions and serving as the liaison between TINA and subsidiaries.

JOB RESPONSIBILITIES

• Responsible for on-time and accurate exempt and non-exempt payroll processing for various payroll frequencies and locations throughout the United States in compliance with federal, state and local laws.
  • Enter all payroll maintenance into the system each pay period as provided by subsidiary companies.
    
  • Oversee timekeeping process in conjunction with subsidiary process for time.
    
  • Review the audit reports and verify calculations on the payroll preview to ensure accurate processing.
    
  • Ensure payroll is processed compliantly in regards federal, state, local law and company policy.
    
  • Apply analytical skills to troubleshoot and resolve payroll-processing issues.
    
  • Responsible for handling payroll inquiries from subsidiary HR personnel or Associates.
    
  • Assist the accounting department with General Ledger inquiries or balancing issues.
    
  • Respond to tax notices timely.
    
  • Setup new tax jurisdictions as required.
    
  • Process off cycle checks for special pay runs.
    
• Serve as the daily contact for benefit related items for assigned subsidiaries.
  • Provide assistance in administering employee benefit programs for assigned subsidiaries.
    
  • Assist associates with benefit questions with support from the Benefit Analyst.
    
  • Conduct open enrollment system testing and meeting support as needed.
    
• Complete daily, monthly, quarterly and yearly reporting per departmental requirements.
  
• Exercise discretion in situations where the policy may not specifically address the unique situation and ensure compliance to company guidelines.
  
• Participate in short-term and long-term company planning activities making recommendation for strategic HR items in the Hoshin process.
  
• Provide support for merger and acquisition activity as necessary.
  
• Perform other job-related duties as assigned.
  

EDUCATION/EXPERIENCE AND SKILLS:

• Bachelor's degree in Human Resources, Accounting or related business field.
  
• Preferred Certified Payroll Professional (CPP)
  
• Experience using an HRIS system is preferred (ADP Vantage is the current system of record). Ability to learn to effectively utilize this system is critical.
  
• Strong preference given to those with years of previous payroll processing experience.
  
• Must be able to proactively identify problems and take steps to solve issues and updated processes as needed.
  
• Initiative to take on new projects, learn new systems, and keep apprised of changing regulations.
  
• Strong technical skills required Microsoft Word, PowerPoint and Excel (emphasis on Excel - formulas, charting, pivot tables).
  
• Knowledge of federal, state and local employment laws and practices.
  
• Must have the ability to exercise judgment and make sound decisions quickly while interpreting the company policies.
  
• Excellent customer service skills and emotional intelligence to deliver both positive and negative information.
  
• Positive attitude is a must
  
• Ability to maintain confidentiality of records.
  
• Ability to handle emotionally charged and confrontational situations.
  
• Must be a team player.
  
• Ability to adapt and be flexible to different schedules, demands and deadlines and multi-task are critical for success
  
• Excellent written and verbal communication skills to compose and deliver communication materials to all levels of the organization.
  
• Ability manage day-to-day job duties while also completing special projects on time and accurately.
  
• Ability to establish and maintain cooperative working relationships with external vendors as well as internal customers.
  

TRAVEL:

• Travel may be required up to 10%. This position typically travels domestically to training or subsidiary locations.
  

PHYSICAL DEMANDS:

While performing the duties of this position, the employee is frequently required to sit, stand, and communicate verbally and in writing. Manual dexterity and coordination are required to operate standard office equipment such as computer keyboard, calculator, and printer. Work will be performed in an open office environment with cubicles.