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Sheboygan

    Administrative Assistant - Sheboygan, United States - Sheboygan Paper Box Company

    Sheboygan Paper Box Company
    Sheboygan Paper Box Company Sheboygan, United States

    1 week ago

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    Description

    Job Description

    Job DescriptionSalary: $18.50-$20/hr based on experience

    SUMMARY
    The Administrative Specialist, provides responsive, efficient, and professional support to all areas of the business, with
    administrative emphasis in the areas of General Office, and Customer Project Specialist.

    ESSENTIAL DUTIES AND RESPONSIBILITIES:
    1. All receptionist duties, to include managing incoming calls and security screening into the building from the
    front door during business hours.
    2. Complete the purchase order process associated with the purchase of consumable manufacturing supplies,
    various raw materials, office supplies, repair parts and capital projects.
    3. Cross-train into Customer Project Specialist responsibilities to give assistance when necessary. These duties
    include pull/file Job Cost Folders, Job Packets, Quote Folders, send Customer Inventory Reports and enter
    Customer Releases.
    4. Maintain electronic history cards.
    5. Maintain Vendor/Supplier Certificates of Insurance (COI) Program.
    6. Make travel/hotel arrangements for staff and customers, as well as provide logistics information to the various
    SPBCo facilities.
    7. Manage and maintain electronic copies of SPBCo Administrative and Employee Handbooks, CBA and various
    SPBCo forms.
    8. Make security badges for new employees and replacement badges when necessary and set them up in the
    security system, member of Security System Group.
    9. Assists the HR Department with Employee event planning and other HR tasks as needed.
    10. Publish various information to the SPBCo InfoNet and EBB (Electronic Bulletin Board).
    11. Facilitate publishing of the quarterly SPBCo Box Clippings Newsletter.

    Proficiencies/Characteristics:

    • Superior organization skills and the ability to work in a very time sensitive environment with a sense of
    purpose and urgency.

    • Superior communication skills, both verbal and written.

    • Ability to work independently or under direction from others, as the specific customer or situation may
    dictate.

    • Ability to work effectively with various business functions and at all levels of the organization, both
    internally and externally.

    • General familiarity with ERP systems, order entry and related follow-up actions.

    • Strong proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Publisher.

    • Must possess a positive, friendly, can-do attitude.

    Key SPBCo Relationships:

    • Suppliers

    • External Customers

    • Accounting Team

    • Human Resource Team

    • IS Manager

    • Sales and Customer Project Specialist Team

    • Executive Management Team

    Education/Experience/Other Requirements:

    • Requires a High School Diploma/GED

    • Minimum of 3 years' experience Administrative Office experience

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