Administrative Assistant - Sheboygan, United States - Sheboygan Paper Box Company

Sheboygan Paper Box Company

Verified Company

Sheboygan, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

SUMMARY
The Administrative Specialist, provides responsive, efficient, and professional support to all areas of the business, with
administrative emphasis in the areas of General Office, and Customer Project Specialist.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

All receptionist duties, to include managing incoming calls and security screening into the building from the

front door during business hours.

Complete the purchase order process associated with the purchase of consumable manufacturing supplies,

various raw materials, office supplies, repair parts and capital projects.

Cross-train into Customer Project Specialist responsibilities to give assistance when necessary. These duties

include pull/file Job Cost Folders, Job Packets, Quote Folders, send Customer Inventory Reports and enter
Customer Releases.

Maintain electronic history cards.
Maintain Vendor/Supplier Certificates of Insurance (COI) Program.
Make travel/hotel arrangements for staff and customers, as well as provide logistics information to the various

SPBCo facilities.

Manage and maintain electronic copies of SPBCo Administrative and Employee Handbooks, CBA and various

SPBCo forms.

Make security badges for new employees and replacement badges when necessary and set them up in the

security system, member of Security System Group.

Assists the HR Department with Employee event planning and other HR tasks as needed.
Publish various information to the SPBCo InfoNet and EBB (Electronic Bulletin Board).
Facilitate publishing of the quarterly SPBCo Box Clippings Newsletter.

Proficiencies/Characteristics:

Superior organization skills and the ability to work in a very time sensitive environment with a sense of

purpose and urgency.

Superior communication skills, both verbal and written.
Ability to work independently or under direction from others, as the specific customer or situation may

dictate.

Ability to work effectively with various business functions and at all levels of the organization, both

internally and externally.

General familiarity with ERP systems, order entry and related followup actions.
Strong proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Publisher.
Must possess a positive, friendly, cando attitude.

Key SPBCo Relationships: