Executive Assistant - New York - Macquarie

    Macquarie
    Macquarie New York

    1 week ago

    Description
    • Email
    Join our team as an Executive Administrative Assistant in our New York office supporting senior leaders in our Client Solutions Group. In this role you will gain exposure across a wide variety of business activities while showcasing your positive, confident, and proactive approach, and exceptional time management skills.
    At Macquarie, our advantage is bringing together diverse people and empowering them to shape all kinds of possibilities. We are a global financial services group operating in 31 markets and with 56 years of unbroken profitability. You'll be part of a friendly and supportive team where everyone - no matter what role - contributes ideas and drives outcomes.
    What role will you play?
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    You will be responsible primarily for calendar management, expense and invoice processing via Coupa, and travel coordination (both domestic and international) for a team of executives using Concur. You will collaborate with other Executive Assistants and executives across multiple internal teams and take an active role to support their success. You will also have the opportunity to work on various ad-hoc projects, including the coordination of team events.
    Salary range for this position: $80,000 - $115,000/yr. Actual base salary may vary based upon, but not limited to, relevant experience, time in role, peer and market data, prior performance, business sector, and geographic location. You may also be eligible for an annual discretionary incentive compensation award. You can further read about the full spectrum of benefits we offer our people listed below.
    What you offer
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    • Extensive calendar management, including booking meetings, managing conflicts and booking rooms/catering etc
    • Booking and confirming extremely complex travel arrangements including producing comprehensive travel itineraries, working on roadshows, flights, hotels, cars, trains and visas
    • Processing purchase orders and invoices on Coupa and processing monthly Amex / expense claims in Concur ensuring deadlines are adhered to
    • Producing and coordinating documents for meetings including printing, binding, scanning
    • General administration and support such as organizing large-scale events for the department and the team.
    #LI-EF1
    We love hearing from anyone inspired to build a better future with us, if you're excited about the role or working at Macquarie we encourage you to apply.
    What we offer
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    At Macquarie, you're empowered to shape a career that's rewarding in all the ways that matter most to you. Macquarie employees can access a wide range of benefits which, depending on eligibility criteria, include:
    • 1 wellbeing leave day per year and a minimum of 25 days of annual leave
    • 20 weeks' paid parental leave for primary caregivers along with 12 days of paid transition leave upon return to work and 6 weeks' paid leave for secondary caregivers
    • 2 days of paid volunteer leave and donation matching
    • Benefits and initiatives to support your physical, mental and financial wellbeing such as medical, prescription drug, dental, and vision insurance; health savings account and dependent day care savings account; life insurance, disability, and other insurance plans; 401(k) and short/long term disability
    • Access to our Employee Assistance Program, a robust behavioural health network with counselling and coaching services
    • Access to a wide range of learning and development opportunities, including reimbursement for professional membership or subscription
    • Recognition and service awards
    • Hybrid and flexible working arrangements, dependent on role
    • Reimbursement for work from home equipment
    About Macquarie Asset Management
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    Macquarie Asset Management is a global asset manager that aims to deliver positive impact. We're trusted by institutions, pension funds, governments, and individuals to manage billions in assets globally. We provide access to specialist investment expertise across a range of capabilities including fixed income, equities, multi-asset solutions, private credit, infrastructure, green investments, natural assets, real estate, and asset finance.
    Empowering all kinds of bright and driven people
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    We are committed to providing an inclusive environment for all that values and respects different experiences, skillsets and perspectives. Macquarie provides access to opportunities for all individuals regardless of race, color, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, genetic information, marital status, gender identity or any other characteristic or circumstance.

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