Academic Affairs Manager, CE and Other Teaching Cluster - Stanford, United States - Stanford University

Description

Academic Affairs Manager, CE and Other Teaching Cluster

School of Medicine, Stanford, California, United States

Administration

Post Date Apr 22, 2024

Requisition # 102295

Stanford University, Department of Medicineis seeking an Academic Affairs Manager (Administrative Service Administrator 2) to manage the Clinical Educator (CE) and Other Teaching Titles (OTT) Cluster, as well as provide expert guidance on all aspects of faculty employment activities related to CE & OTT. In addition to this position, the CE & OTT Cluster consists of 3 Faculty Affairs Specialists, 5 Faculty Affairs Administrators, and 2 Faculty Affairs Assistants. The Cluster is responsible for managing the recruitment, appointment, reappointment, promotion and other faculty actions for over 700 Clinical Educators and Other Teaching Titles.

The Academic Affairs Manager will partner with Academic Affairs leadership, staff, and division leadership to develop and drive strategic plans with clear, actionable steps for faculty actions. The Manager will also collaborate with the Director of Academic Affairs to interpret School and University Academic Appointment policies, develop and recommend Department policies & processes, implement best practices, and communicate any changes or updates to Department leadership. The Manager will work with the Faculty Affair Specialists to ensure the timely completion of all CE & OTT faculty actions through tracking and auditing. In addition, this position will lead the development of job aids and other reference materials and update the internal MedWiki. The Manager will be considered the subject matter expert on the CE & OTT lines in the Department.

The Department of Medicine is the largest Department in the School of Medicine, comprising 15 divisions, with over 1300 faculty members across various lines. The Department is committed to setting the highest standards for patient care, ground-breaking biomedical research, professional education, teaching, and training. We are devoted to advancing the science of medicine by developing new methods to prevent, diagnose, and treat all aspects of human disease and strive to provide compassionate and pioneering health care to all of our patients.

Duties include:

• Lead the planning and operations for programs or functions that have significant business, regulatory and/or technical challenges requiring subject matter expertise.
• Evaluate programs or functions, policies and procedures. Identify issues, and develop alternative solutions which may include changes to programs, policies and procedures.
• Review and analyze trends to advise and develop recommendations to achieve or modify the goals of the program or function.
• Represent the program or function within the department, unit or school. Commit resources and provide information and/or training. Represent the program or function at the university level and/or to external/internal stakeholders and constituencies.
• Manage and contribute to the development of outreach strategy that may include relationship development, communications and compliance.
• May develop and/or oversee budgets; manage finances including monitoring, analyzing, forecasting, and reporting.
• Assess training needs and may develop associated training.
• May direct and/or supervise staff.

DESIRED QUALIFICATIONS:

• Experience in Academic Affairs or Higher Education.
• Ability to plan and manage multiple projects with competing priorities.
• Demonstrate a strong service-oriented work ethic.
• Excellent editing and written communication skills.
• Demonstrated supervisory skills including conflict resolution.

EDUCATION & EXPERIENCE (REQUIRED):

• Bachelor's degree and five years of relevant experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Demonstrated ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines.
• Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.
• Demonstrated creativity, problem solving, critical analysis, initiative, judgment and, decision-making skills.
• Demonstrated ability to develop and meet budget goals.
• Demonstrated solid planning and organizational skills.
• Ability to direct the work of others, for jobs requiring supervision.

PHYSICAL REQUIREMENTS:

• Constantly perform desk-based computer tasks.
• Frequently stand/walk, sitting, grasp lightly/fine manipulation.
• Occasionally use a telephone.
• Rarely lift/carry/push/pull objects that weigh 11-20 pounds.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

This role is open to candidates anywhere in the United States. Stanford University has fiveRegional Pay Structures. The compensation for this position will be based on the location of the successful candidate. The expected pay range for this position is $75,000 to $114,000 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package.The Cardinal at Workwebsite provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture andunique perksempower you with:

• Freedom to grow . We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
• A caring culture . We provide superb retirement plans, generous time-off, and family care resources.
• A healthier you . Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
• Discovery and fun . Stroll through historic sculptures, trails, and museums.
• Enviable resources . Enjoy free commuter programs, ridesharing incentives, discounts and more.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at For all other inquiries, please submit a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

• Schedule: Full-time
• Job Code: 4122
• Employee Status: Regular
• Grade: J
• Requisition ID: 102295
• Work Arrangement : Remote Eligible