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    Administrative Assistant - Kansas City, United States - JR & Co

    JR & Co
    JR & Co Kansas City, United States

    2 weeks ago

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    Description

    Job Description

    Job DescriptionSalary: $ $20.00/hr DOE

    JR & Co. Inc. is seeking a FT Administrative Assistant responsible for providing clerical support to various departments to ensure timely and efficient operations while maintaining the companies warm, welcoming, family friendly environment.

    What it is like to be a JR & Co. Team Member? We serve others with integrity and excellence within a family oriented team culture. We are innovative and we take extreme ownership in building the best tomorrow for our team and customers. Additionally we offer employees a competitive salary, insurance benefits, PTO, weekly pay, and a 401k savings plan. JR & Co. Inc. is recognized by the leading roofing and construction industry manufacturers for outstanding workmanship and customer service, as well as an A+ rating from the BBB.

    Essential Responsibilities:

    • Complete front desk duties (greet visitors, answer phone, distribute faxes, schedule meetings)
    • Enter phone leads in Pipedrive
    • Open and sort mail
    • Book travel reservations
    • Assist with allocating expenses for administrative purposes
    • Order office supplies (monthly for all JR & Co., Inc. branches)
    • Order and distribute company apparel
    • Scan and file completed job files
    • Show hospitality (stock and brew coffee, order meals for meetings, etc.)
    • Manage facilities (oversee janitorial provider, schedule technicians such as plumbers, electricians, & HVAC, water plants, etc.)
    • Clean and tidy conference and break rooms before/after meetings and end of day
    • Complete job set-up for new projects in all systems (ComputerEase, BuilderTrend, etc)
    • Assist with company care and morale program (birthdays, births, surgeries, deaths, etc.)
    • Assist with coordination and facilitation of company events
    • Maintain company accounts and information (customer and vendor accounts and references)
    • Assist with prequalification packages and other paperwork
    • Keep references up to date for credit applications and customers by collaborating with sales and estimating staff members
    • Cross train with other administrative staff to cover during absences
    • Screen and maintain JR & Co., Inc's subcontractor's contracts and insurance
    • Assist with monthly and annual audits
    • Provide back-up support to Service Department receiving work orders and entering in RoofLink
    • Create workmanship warranties and warranty packets
    • Request certificates of insurance
    • Run errands as needed (ie. pick up checks, permits, supplies, etc.)
    • Support other departments as time allows

    Minimum Qualifications:

    • High School diploma, GED or equivalent work-related experience
    • Experience at managing a multi-line phone system
    • Flexible, Dependable
    • Detail and Deadline Oriented
    • Knowledge of office management systems and procedures
    • Valid drivers license
    • Computer proficient - Google Workspace, Microsoft Office, and database knowledge
    • Bilingual (English and Spanish) preferred

    Notice of E-Verify Participation and Pre-Placement Drug Screening

    JR & Co. Inc. participates in E-Verify. To learn more visit e-

    Additionally, all individuals who accept an offer of employment are required to complete a pre-placement drug screening.

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