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    Office Administrative Assistant - Kansas City, United States - Hufft

    Hufft
    Hufft Kansas City, United States

    3 weeks ago

    Default job background
    Engineering / Architecture
    Description

    Hufft is a design and fabrication firm that creates meaningful spaces and objects. Our authentic approach, inspired by people and places, integrates designers and fabricators into one holistic process. We are looking for a highly motivated full-time Office Administrative Assistant to join our team

    We're seeking an outgoing and service oriented individual with an ability to balance the day to day administrative needs of our office while also providing project based support to other internal departments. Our ideal candidate has an energetic nature, a positive attitude and is willing to lend a hand. This posting is for a full time in-person position in our Kansas City location.

    PRIMARY RESPONSIBILITIES

    • Greet guests, clients, and vendors in the reception area
    • Answer phones and direct calls accordingly, monitor and answer various incoming general emails
    • Manage the company calendar of meetings and events
    • Manage inventory and organization of office supplies
    • Manage incoming and outgoing mail and packages
    • Maintain the functionality of meetings spaces, including technology needs
    • Liaison with the Property Management team for various matters
    • Liaison with the Security company for various administrative matters
    • Liaison with various vendors that perform activities for the company
    • Create and maintain lists and databases for the company (assets, clients, vendors, etc.)
    • Oversee continuing education requirements and licensing renewals
    • Assist with planning, organizing and preparation for internal and external company events
    • Assist with planning, organizing, and preparing for internal company initiatives and trainings
    • Support various HR functions related to hiring
    • Liaison with Technology services provider for various administrative matters
    • Provide various project related support for Design
    • To the extent possible, offer support in all similar areas for the Bentonville team
    • Other general office related duties

    PRIMARY KEY ATTRIBUTES

    • Proficient user of Microsoft Office
    • Strong interpersonal skills
    • Excellent time management and organizational skills
    • Reliability and discretion
    • Flexibility to adapt to the changing office environment

    PREFERRED SKILLS AND CERTIFICATIONS

    • 1-3 years working in an office environment

    BENEFITS

    • Medical, company pays 50% of plan selected
    • Dental/Vision plans sourced and offered
    • Short- and Long-Term Disability and sourced and offered
    • Life Insurance sourced, company paid
    • Simple IRA savings plan with company match up to 3% of salary
    • Holidays and Paid Time Off
    • Referral bonus

    Hufft is an Equal Opportunity Employer and welcomes all applicants. We are committed to creating an environment that celebrates diversity and value the perspective it brings to our work.

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