Director of Facilities - Staples, United States - Sourcewell

Sourcewell Staples, United States

6 days ago

Description

Position Title:
Director of Facilities

Salary Range:
$96, $135,442.83

Job Description Summary:

This position directs and manages all aspects of a facilities operations and various risk management activities to ensure effective facilities planning, efficient facilities operations, risk/loss mitigation, and to provide for the safety, health, and comfort of staff and the public within the facilities of Sourcewell. This position provides leadership and oversight of the facilities team.

Job Description:

Essential Duties and Responsibilities

1. Manage the activities of the assigned team and provide oversight for effective operations

Accountable for facilities capability and capacity planning.
Formulates and establishes preventive maintenance programs.
Arrange for necessary coverage in emergency situations due to breakdown of equipment or illness of employees.
Define authority and areas of accountability assigned to each facilities person so each may precede with certainty to effectively perform their work assignment.
Provide direction and actionable goals to ensure that the team understands how their performance impacts department, division and organizational strategies and goals.
Model Sourcewell's values of Seek, Empower and Impact to your direct reports.
Ensure that the team operates effectively within Sourcewell, supports our overall mission, and applies our values in all interactions.
Manage hiring, training, and onboarding processes and ensure these are consistent with those followed by the Facilities Team.
Lead, develop, training, and mentor team.

2. Provides leadership oversight and direction for the monitoring, maintenance, and improvement of major facilities systems

Civil site and parking conditions
Architectural exterior and interior
Structural
Mechanical HVAC and plumbing systems
Electrical, server room, and security systems
Building life safety systems, including fire alarm and sprinkler systems

3. Preparation and management of Facilities and Risk Management budget and 36-month financial plan

Develops and advocates for departmental annual operating and capital budget needs.
Prepares a comprehensive 36-month financial plan addressing both operating and capital expenses.
Manages department expenses within approved budget.
Monitors and requests revisions to budget, as necessary.

4. Develops and maintains a long-term plan of projected major repairs and maintenance projects identified in the Facility Conditions Assessment

In partnership with Finance, develop and maintain a 10-year facilities capital plan that enables active management third party facility conditions assessments.
Provides oversight and prioritization of significant short (36-month) and long-term (10-year) facilities projects.

5. Provide oversight of internal facilities project management

Direct or investigate major facilities system failures, analyzes needed repairs and replacement parts, and approves remedial action necessary.
Estimates costs of equipment, materials, labor, and supplies.
Prepares RFP and bid specifications for capital projects, equipment, and contracted services.
Ensures compliance with Sourcewell's Procurement Policy and MN Statutes.
Serves as liaison between Sourcewell and the contractors, consultants, and architects.

6. Ensures facilities meet the organization's needs by implementing space utilization and design

7. Provides management and oversight of various Sourcewell risk management areas

Insurance

Provide for the establishment and maintenance of records including insurance policies, claim and loss experience.
Manage a comprehensive set of insurance policies to mitigate against various organizational risks and financial loss (e.g., auto, property, general liability, workers comp., D&O, cyber liability, fiduciary liability, etc.).
Source and maintain Insurance consultation services.

Environmental, health and safety programs

Plan and implement OSR activities.
Serves as Sourcewell's Safety Officer.
Chairs the safety committee.
Plans and oversees all Health and Safety projects.
Reviews, updates, revises, and communicates Emergency and Crisis Management Plan.
Plans and arranges for job-related health and safety trainings of facility staff.
Plans and oversees health and safety drills or training for all staff as needed.
Ensures proper disposal of hazardous and controlled wastes in compliance with regulations and guidelines.
Review annually and revise as needed the Environmental Health and Safety Board Policy

8. Other duties as assigned

Additional Job Description:

Required Qualifications

Bachelor's degree in technical training, engineering, building trades, or other related field of study AND five (5) years of progressive facility operations experience OR
A combination of post-secondary training, professional education, and related experience equivalent to nine (9) years.
Demonstrated experience leading people, projects, or teams
Experience with computer software:
Facility Management, HVAC Control, Security, and Microsoft Office
Experience with MSDS program
Experience with OSHA requirements
Experience in Health & Safety practices
1st Class Boilers License, or ability to obtain within 12 months.
Valid driver's license

Preferred Qualifications

Seven (7) years of progressive facility operations experience
Four (4) years demonstrated supervisory or leadership experience
Facilities Manager Certification
OSHA certification
Chief Boilers License
Building and construction codes and requirements
Experience with property and casualty insurance administration

Salary Range:

Grade 14, $96, ,442.83 per fiscal year, commensurate with experience.

First review of applications will take place May 12th. If interested, please submit your application prior to this date to be considered.

Location:

This is a hybrid position, and is subject to Sourcewell's telecommuting policies and procedures.
The ideal and preferred candidate should be located in Minnesota, and be within a reasonable driving distance from Staples, MN.
On occasion may be expected to attend meetings or trainings at Sourcewell's headquarters in Staples, advance notice would be given to team member.

*Sourcewell is currently accepting applications from all states, except the following: California, Colorado, Connecticut, Illinois, Maryland, Massachusetts, New Hampshire, New Jersey, New York, Oregon, Rhode Island, Vermont, and Washington. Applicants living in or planning to relocate to a state not on this list are encouraged to apply. *

Sourcewell exists to empower community success. We stand with our partners in government and education striving to recognize and honor the differences in each of our community members. We are committed to removing barriers to equity.

Values

Seek. Be curious.
Empower. Be accountable and liberate others.
Impact. Be a difference maker

Full Time/Part Time:
Full time

Position Type:
Regular

Scheduled Hours:
40#LI-Hybrid

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