Administrative Services Director - Brainerd, United States - County of Crow Wing, MN

Description

Salary : $132, $199,445.00 Annually

Location : Brainerd, MN

Job Type: Full-Time

Job Number:

Department: Administrative Services

Opening Date: 05/14/2024

Closing Date: 6/4/2024 5:00 PM Central

Position Objective

Step into a career with Crow Wing County and discover the difference of working in a place where passion meets purpose.

The Director of Administrative Services is a senior leadership position with responsibility for the oversight of several internal service operations. Additionally, the administrative services director has a shared responsibility, along with other department leaders, for a broader organizational management role, participating in the development and execution of organizational vision, strategy and goals with respect to programs, people and resources.

The position has accountability for a number of distinct functions encompassing finance, technology, facilities and elections. Within each of these areas, the incumbent is accountable for establishing the vision and strategy to support current and long-term operational goals. The position has countywide accountability for managing competing priorities for operational, capital and human resources, requiring expert collaboration, problem solving and diplomacy.

From a financial management perspective, the positon oversees a business unit accountable for preparing and managing the county's annual operating budget, the capital improvement plan, the investment and treasury functions and all accounting and payroll systems. Key accountabilities include promoting and sustaining a strong fiscal position for the county through the establishment of sound financial policies and controls, insightful fiscal analysis, and effective accounting practices.

From a technology management perspective, the positon oversees a business unit accountable for developing technology solutions that support the advancement of organizational priorities, including new and emerging technologies as well as maximizing the utilization and application of all current technology. Key accountabilities include technology planning, project management, staff leadership and business analysis/strategy development. The director will have a key role in communicating with department leaders throughout the organization in an effort to identify technology solutions that improve productivity and workplace efficiency.

From a facilities management perspective, the positon oversees a business unit accountable for facilities management including space management, plant management, energy management, structural maintenance, construction management, janitorial care, landscape maintenance, campus security and parking programs. The director has a key role in leading the strategic planning and management of county facilities.

From an elections management perspective, the positon oversees a business unit accountable for management and oversight of federal, state, county and local election processes. The director serves as the subject matter expert and is accountable for oversight and ensuring compliance with all federal, state and local regulations governing elections.

With respect to the business leadership role, the incumbent is required to be well versed in county vision and strategy as well as current and future issues and trends impacting or potentially influencing county operations and performance. Further, the incumbent is required to actively participate in discussions and ultimately decisions affecting county performance, whether financial, operational, administrative, employee or customer oriented.

Essential Duties & Responsibilities

• Financial Operations - Provide strategic and administrative oversite to ensure the effective execution and achievement of countywide financial performance and management objectives.
• Technology Operations - Provide strategic and administrative oversite to ensure the effective execution and achievement of countywide technology performance and management objectives.
• Facility Operations - Provide strategic and administrative oversite to ensure the effective execution and achievement of countywide facility performance and management objectives.
• Election Operations - Provide strategic and administrative oversite to ensure the effective execution and achievement of federal, state, county and local election requirements.
• Leadership - Contribute to the development of effective business plans both within and outside of the department by offering innovative solutions in collaboration with colleagues on current and long-range business issues.
• Project Management - Prioritize and manage administrative services projects and timetables to effectively complete the highest leverage projects while managing the resource commitments.
• Management - Monitor all projects and service offerings to ensure productivity, quality and service standards are consistently achieved.
• Organizational Development - Develop effective staffing models for assigned area, ensuring that appropriate skill levels and coverage exists to produce meaningful work products in a professional and timely manner to successfully service the needs of the organization.
• Technical Proficiency - Serve as the departmental expert in areas relating to legal, governmental, technological and procedural developments within assigned functional areas, ensuring that the organization's practices are in compliance with and demonstrate leadership in these areas to maximize organizational effectiveness.
• Coaching and Development - Provide performance and career development counseling for all staff members to maximize employee performance and ensure ongoing succession plans exist for key positions in the department.
• Product Selection - Participate with leadership team in the review and selection of the most effective solutions to service the needs of the organization, giving appropriate consideration to user requirements, cost effectiveness, integration and long-term sustainability.
• Negotiations - Oversee the negotiation of contracts for equipment purchases, software applications, and service and maintenance agreements to maximize cost-effectiveness, quality and service.
• Financial - Oversee the development department budgets and management of department expenses, in a manner that reflects alignment with organizational goals and achieves expected outcomes.
• Employee Relations - Maintain a favorable employee relations climate for all assigned staff members by ensuring that an open flow of communication exists for effective supervision and problem resolution.
• Training - Assure appropriate training resources are provided to maximize staff productivity and the effective utilization of technology and county resources.
• Special Projects and Other - Perform all other related assignments as required, including special project assignments, in a professional manner.
• Organizational Leadership: - Participate in the development and execution of decisions impacting the organization as a whole, maintaining knowledge and understanding of organizational performance, key initiatives, and developments to successfully contribute to team decisions and ensure the achievement of short and long-term goals.
• Special Projects and Other: Perform all other related assignments as required, including special project assignments, in a professional manner.

Minimum Qualifications

• Bachelors Degree in Business Management or related field or equivalent knowledge gained through experience.
• Ten or more years of experience within related technical/functional work area, including five years of supervisory/management experience in progressive degrees of difficulty.

Desirable Qualifications

• Public Sector experience
• Effective leadership skills including team leadership experience, coaching and development skills
• Personal and interpersonal skills
• Project management and decision making skills
• Business acumen
• Financial reasoning
• Strategic agility
• Long range planning skills

This summary is intended for general information purposes and does not represent the legal description of our benefit package. The summary plan descriptions, Crow Wing County personnel manual, or applicable labor contract contains more complete information and will prevail in the event of a discrepancy.

Compensation
The county strives to be a market competitive employer with compensation rates that are externally competitive and internally equitable. Compensation rates are governed by the county pay matrix and applicable labor contract. Information regarding the county pay programs is available in the Human Resource Department.

Paid Time Off (PTO)
PTO benefit accrues at the rate of 21 days per year for the first 3 years for regular full-time staff and is pro-rated for regular part-time staff.

Holidays
The 12 calendar holidays that are observed by Crow Wing County are as follows: New Year's Day, Martin Luther King, President's Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans' Day, Thanksgiving Day and Friday following, Christmas Eve and Christmas Day.

Health Insurance
Regular full-time employees and their dependents are eligible for group health insurance coverage, administered by Blue Cross Blue Shield. Eligibility begins on the first of the month following 30 days of employment.

Regular part-time employees regularly scheduled 30 hours or more per week are eligible for health insurance coverage on a pro-rated basis.

Dental Insurance
Delta dental benefit is available to those participating in a health insurance plan. Calendar year annual maximum of $1000 per person.

Life Insurance
Regular full-time employees shall be provided a term life insurance policy of $50,000. Optional life insurance is available at the employee's expense.

Short-Term Disability
Regular full-time and part-time staff regularly scheduled at least 30 hours per week are eligible for short-term disability following 6 months of qualifying employment. Short-term disability payments begin on the first day following 14 consecutive calendar days of absence attributable to a qualifying disability. The plan provides income replacement of up to 50% of regular pay subject to a maximum limit of $1,000 per week.

Long-Term Disability
Regular full-time and part-time staff regularly scheduled at least 30 hours per week are eligible. Long term disability pays 50% of salary up to a maximum of $4,000 per month beginning on day 91 of total disability. The maximum benefits duration is up to the social security normal retirement date.

Retirement Plan
Retirement benefits are provided through the Public Employee Retirement Association (PERA). For more information on PERA visit their at

01

Which best describes your highest level of education:

• High School Diploma
• Associate's Degree
• Bachelor's Degree or Higher

02

Select the response that represents your years of work experience in similiar nature and scope of responsibility:

• Some experience but less than 2 years
• 2 years experience but less than 6 years
• 6 years experience but less than 10 years
• 10 or more years of experience

03

Select the response that represents your years of work experience in supervisory role:

• Some experience but less than 2 years
• 2 years experience but less than 5 years
• 5 or more years of experience

04

Please describe, in detail, your experience with strategic planning, including when and where you gained this experience. If you do not have this experience, please type N/A in the space provided.

05

Please describe, in detail, your experience with budget development and financial performance measurement including operating and capital budgets and the scope and size of the budgets you've managed. If you do not have this experience, please type N/A in the space provided.

06

Please describe, in detail, your experience with technology innovation and implementation to improve organizational efficiency and productivity. If you do not have this experience, please type N/A in the space provided.

07

Please describe your experience with facility management including campus security, structural maintenance and construction management. If you do not have this experience, please type N/A in the space provided.

08

Please describe your experience with elections administration or elections service. If you do not have this experience, please type N/A in the space provided.

09

Can you describe a successful project or initiative you led as a leader? What factors contributed to its success?

10

I verify that all of my responses to the supplemental questions are true and accurate. I understand that if my supporting documentation and/or later steps in the selection process do not support one or more of my responses to the supplemental questions that I may no longer be considered for the position.

• Yes
• No

Required Question