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    Business Services Associate - Princeton, United States - Canon Business Process Services

    Canon Business Process Services
    Canon Business Process Services Princeton, United States

    1 week ago

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    Description
    Overview

    The Business Services Associate will provide executive administrative support, streamlining processes, communication and activities across the business unit.

    Responsibilities


    • Partner with business leaders and their teams to understand business strategy, products, processes, and systems and to support the day-to-day operations of their department
    • Gain an understanding of key business initiatives and anticipate the future needs of their team. Based on independent knowledge and understanding, draft agendas, presentations, meeting materials as requested
    • Collaborate with other Business Services Associates and functional areas (Travel, Finance, IT, Contract Administration, etc.) to identify opportunities to streamline workflows, to prioritize key business activities and develop solutions
    • Develop and maintain strong, credible relationships across business units and deliver business results
    • Respond to changing situations and encourage and help others to do the same
    • Manage conflicting priorities and be comfortable in a fast-paced environment
    • Independently resolve moderately complex problems and issues under general supervision using appropriate judgment, discretion, and knowledge
    • Manage all operational detail and issues independently-take ownership for completion
    • Prepare reports or replies to inquiries, selecting relevant information from a variety of sources
    • Assist in moderately complex project coordination and support departmental initiatives
    • Manage complicated business calendars in Outlook
    • Maintain confidential records and files
    • Assist with agendas, presentations, handouts, and other written materials for distribution at meetings
    • Manage meetings with internal and external customers (scheduling, meeting invites, prepare agendas and collect and distribute materials for meetings, assist in writing meeting minutes, etc.)
    • Manage complex travel schedules-both domestic and international. Complete expense reports following company guidelines
    • Ethics & Compliance - Complete required SOPs in designated time frame
    • Complete all requests in time frame allotted
    • Mentor and develop Administrative Assistants, as required
    • Performed other assigned tasks as needed
    Qualifications


    • Minimum of 3+ years of experience working in a fast-paced, Corporate environment
    • Experience working in the pharmaceutical industry preferred
    • Generally, supports VP(s) & Teams
    • Proactive and solution minded. Able to make independent and high-quality decisions
    • Strong business acumen (know all aspects of the company and business including the various programs and personnel to ensure efficient operations)
    • Must be creative and innovative
    • High level of proficiency with all Microsoft Office Suite applications; tech savvy, strong computer skills
    • Exhibits outstanding customer service; keeps customer first
    • Results and quality driven
    • Dependable, dedicated; strong team player
    • Demonstrates professional judgment and strong decision-making ability based on company policy and precedent; able to work with minimal supervision.
    • Excellent interpersonal skills to manage interaction with all levels of internal staff and outside contacts
    • Exceptional oral and written communications skill
    • Ability to manage multiple projects and priorities, some project management experience required.
    • Ability to track action items, metrics and timelines
    • Capable of managing, coordinating and consolidating slide decks
    • Highly organized, proactive, and motivated; ability to think strategically
    • High energy; calm under pressure
    • Flexible schedule and ability to work late hours if needed due to project demands
    • 3 P's - Passion, Positivity, and Productivity

    What We Offer:
    Competitive pay & benefits

    Comprehensive training and development programs that prepare employees to advance from within.

    A company focused on creating a positive work and client environment.

    Employee discounts on entertainment, products, and services nationwide

    Come Join Our Team
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