fiscal services administrator ii - Anne Arundel, United States - State of Maryland - Maryland Department of Emergency Management

Description

Introduction

The Maryland Department of Emergency Management (MDEM) is looking for a diligent, detail-oriented individual who is excited about making Maryland a safer place to live and work.\r
MDEM's mission is to proactively reduce disaster risks and reliably manage consequences through collaborative work with Maryland's communities and partners. MDEM is the Department of State government with primary responsibility and authority for emergency preparedness policy, and for coordinating hazard mitigation, incident response, and disaster recovery. MDEM is a national leader in Emergency Management that provides Maryland residents, organizations, and emergency management partners with expert information, programmatic activities, and leadership in the delivery of financial, technical, and physical resources "to shape a resilient Maryland where communities thrive." We do this by being Maryland's designated source of official risk reduction and consequence management information.\r
NOTE: This position operates within an on-call rotating schedule according to assignment within the State Emergency Operations Center (SEOC) to attend to all emergencies on a statewide 24/7 basis. This may involve working 12-hour shifts and extended periods of time in support of 24-hour consequence management activities.\r

GRADE

20\r

LOCATION OF POSITION

7229 Parkway Dr Hanover, MD 21076\r
7450 Traffic Dr, Hanover, MD 21076�(COOP Site)\r
1 E Rolling Crossroads, Catonsville, MD 21228, USA�(COOP Site)\r

Main Purpose of Job

The Fiscal Branch Manager directs, plans, and organizes MDEM's Finance and Budget branch including\r
accounting, financial management information systems, budget management, financial planning, and\r
procurement. The position has administrative responsibility for all financial functions provides financial\r
services applying current technology to ensure MDEM operations are consistently and appropriately funded,\r
develops financial policies and procedures for immediate and long range financial management and planning,\r
ensures compliance with State and federal rules and regulations and serves as an advisor for the Chief Financial\r
Officer and other executive staff on all budget, fiscal reporting, and financial business goals and objectives for\r
MDEM.\r

POSITION DUTIES

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Budget Management\r

• Assist with developing and maintaining recommendations for the Agency's\r
strategic budget.\r

• Coordinates development, submission, and approval process for MDEM's budget\r
with appropriate control agencies.\r

• Assists with monitoring operating expenditures to meet budgetary goals.\r

• Assists CFO with approved staffing numbers control and allocation, Assists CFO\r
with the process of maintaining budgeted head count by section and ensures\r
sufficient funding for all staff.\r

• Provides information on funding sources to support MDEM financial services and\r
required activities.\r
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Accounting and Financial management information systems work\r

• Develops internal control measures in order to implement Department-wide fiscal\r
and accounting policies.\r

• Coordinates State and Legislative audits as required.\r

• Coordinates Department's year-end closing process.\r

• Coordinates MDEM accounting management matters assuring compliance with\r
generally acceptable accounting principles and other government accounting\r
requirements.\r

• Ensures accurate and timely financial information.\r

• Coordinates MDEM and federal financial management activities.\r

• Ensure and provides guidance on matters related to systems development,\r
implementation, operation and maintenance of MDEM's financial management\r
information systems.\r

• Identifies and corrects any mistakes within FMIS.\r

• Reviews all payroll reconciliations/allocations.\r
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Financial Planning and Management\r

• Works with the CFO to review and analyze changes to State law which may\r
impact the financial management of the Agency.\r

• Develops cost containment strategies as necessary.\r

• Assists CFO with solving budgetary or financial problems.\r

• Work with CFO to provide statistical information and data for MDEM operations\r
and for necessary reports.\r

• Conducts internal reviews to ensure all laws, rules, regulations and policies are\r
appropriately followed.\r

• Assist the CFO with providing forecast/projections for operation.\r
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Policy & Procedures\r

• Develops appropriate control policies to ensure compliance with State laws and\r
regulations and applicable federal law.\r

• Work with the CFO to interpret DBM's budget policies.\r

• Communicates with and trains staff as necessary.\r
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Other duties as assigned\r

MINIMUM QUALIFICATIONS

Education:�Bachelor's Degree in Finance, Business Administration, or Accounting\r
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Experience: Five (5) years�working within a Maryland's finance system, and managing a diverse team, which includes but is not limited to:�Assigning and reviewing work, training employees, preparing annual performance ratings; or�reconciling agency accounting systems to fiscal control systems or developing automated spreadsheets, ledgers, and reports using accounting software packages or identifying budget trends and recommending budget realignments, or preparing, analyzing and interpreting financial, statistical and narrative reports of fiscal services, activities, and projects\r
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Note:�This education requirement of a Bachelor's Degree in Finance, Business Administration, or Accounting can be substituted with an additional Four (4) years of Maryland State Government Finance or�Maryland State Government Personnel Management�experience.\r
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DESIRED OR PREFERRED QUALIFICATIONS

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Preferred Qualifications:\r
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• Three (3) years of�Experience in�Financial Management Information System�(FMIS) to include View Direct & ADPICS\r
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•�Three (3) years of�Experience in�Budget�and Reporting System (BARS)\r

•�One (1) year of�Experience in�Customer Information Control System (CICS)\r

•�One (1) year of�Experience in�ANSWERS Software\r
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•�One (1) year of��Experience in�Workiva Software\r
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SELECTION PROCESS

This is a Management Service position, and serves at the pleasure of the Appointing Authority.\r
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Please ensure you�provide sufficient information on your application to show that you have the desirable qualifications for this position. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be placed on the eligible (employment) list for at least one year.\r

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position.�It is important that you provide complete and accurate information on your application.�Please report all experience and education that is related to this position.\r

BENEFITS

STATE OF MARYLAND BENEFITS\r
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FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online,�the paper application and supplemental questionnaire may be submitted to:�Department of Emergency Management, 5401 Rue Saint Lo Drive, Reisterstown, MD 21136.�Paper application materials must be received in our office�by the�closing date for the recruitment. No postmarks will be accepted.\r
For questions regarding this recruitment, please contact the�DBM Recruitment and�Examination Division at�,�MD TTY Relay Service ,�or Jesse Myers at , or \r
We thank our Veterans for their service to our country.\r
People with disabilities and bilingual candidates are encouraged to apply.\r
As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.\r