Fiscal Support Analyst - Little Rock, United States - University of Arkansas System

University of Arkansas System Little Rock, United States

2 weeks ago

Description

Current University of Arkansas System employees including student employees and graduate assistants need to log into Workday on My Apps.

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You will be able to access and complete the application through "My Draft Applications" located on your Candidate Home page.

Type of Position:
Accounting, Finance, Business

Workstudy Position:
No

Job Type:
Regular

Work Shift:

Sponsorship Available:
No

Institution Name:
University of Arkansas at Little Rock

The University of Arkansas at Little Rock is a metropolitan research university that provides an accessible, quality education through flexible learning and unparalleled internship opportunities.

At UA Little Rock, we prepare our more than 8,900 students to be innovators and responsible leaders in their fields.

Committed to its metropolitan research university mission, UA Little Rock is a driving force in Little Rock's thriving cultural community and a major component of the city and state's growing profile as a regional leader in research, technology transfer, economic development, and job creation.

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

To apply for the position, please click the Apply link/button.

If you have a disability and need assistance with the hiring process please contact Human Resources at

For general application assistance or if you have questions about a job posting, please contact Human Resources at

Department:
Business Managment

Department's Website:

Summary of Job Duties:

The Fiscal Support Analyst is responsible for various fiscal-related task that includes accounting duties within the Department of Facilities Management.

The incumbent will process receiving entries and approve/allocate in Workday including purchases, verify receipts and forward them to AP. Confer with vendors to straighten out problems with invoices.

Process requisitions in Workday following state and university purchasing guidelines, create procurement authorizations, verify balances and distribute charges to cost centers.

Successfully maintain files for POs and close old POs, process travel requests and travel claims, assist Business Director with reports and budget preparation, and reconcile cost centers.

Generally Accepted Accounting Principles (GAAP), state, and federal laws and institution policy govern this position.

Qualifications:

Required Education and/or Experience:

The formal education equivalent of a bachelor's degree OR High school diploma plus four years of bookkeeping, basic accounting, billing, or related experience.

Preferred Education and/or Experience:

A Bachelor's in Accounting, business or equivalent;
Experience with University Workday system;
Experience with processing business services-related transactions in Workday.

Job Duties and Responsibilities:

Receive, review, and audit documents to ensure completion; verifies codes, calculations, authorizations, and additional required information;
Perform data entry of various information, including invoices and payments, to internal automated tracking and reporting system, general ledger, or other appropriate systems after reviewing the documents for accuracy;
Receive payments, verify for accuracy, posts money and receipts, processes funds following prescribed methods, and deposits into appropriate accounts;
Maintain manual and computerized files and review files for accuracy and correct information as needed;
Files documents alphabetically, numerically, or by other prescribed methods within designated timeframes;
Prepare forms, correspondence, reports, and other documents utilizing appropriate software. May communicate with vendors and other customers to provide information regarding the status of accounts or other related transactions;
Monitor systems to determine the distribution of invoices, contracts, or grants, and may reconcile receipts of bank deposits and bank statements;
Create electronic batches of documents and remittances, correct and balance batches, compute tax liabilities, and make corrections;
Assist the Facilities Management Directors and Assistant Directors as required;
Perform other duties as assigned.

Knowledge, Skills, and Abilities:

Must be customer-service driven;
Strong accounts payable and requisitions skills required;
Knowledge of database accounting and management principles;
Knowledge of computers and software application programs;
Knowledge of applicable laws, regulations, and policies of assigned section;
Ability to record financial data and manipulate data to generate complex reports and documents;
Excellent organizational skills;
Excellent time management skills;
Ability to maintain professionalism at all time;
Excellent interpersonal skills;
Ability to work in a Team oriented environment;
Ability to problem solve and collaborate with others;
Ability to conduct research and perform basic quantitative quality assurance reviews;
Ability to multitask;
Proficient in MS Word and Excel as well as the Google Drive.

Additional Information:

Salary Information:
$33,861.00

Required Documents to Apply:
Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume

Optional Documents:

Special Instructions to Applicants:

Recruitment Contact Information:
Ramon Henderson

Director of Business Management

Email:
All application materials must be uploaded to the University of Arkansas System Career Site

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:
Criminal Background Check, Financial Credit Check, Sex Offender Registry, Substance Abuse Testing

The University of Arkansas at Little Rock is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check.

For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening.

Required checks are identified in the position listing.

A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position.

Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity, affirmative action institution.

The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity).

Federal law prohibits the University from discriminating on these bases.

Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S.

Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:
Hearing, Manipulate items with fingers, including keyboarding, Sitting, Talking

Frequent Physical Activity:
Standing, Walking

Occasional Physical Activity:
N/A

Benefits Eligible:
Yes

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