- Oversee building management and facility vendors on a variety of facility related issues, including, but not limited to functionality of equipment, HVAC, noise management, repairs, movement of office equipment and furniture and cleanliness.
- Order, organize and maintain office and kitchen supplies.
- Ensure visitors are greeted, sign in to visitor system, meet with their Alira Health hosts and are assisted with any special requests, IT information, food/drink, travel arrangements.
- Help to manage schedules for corporate cars and corporate apartment; ensure both are insured, in good repair, and leases renewed when appropriate.
- Retrieve daily mail and packages; ensure delivery/notification to intended personnel.
- Manage/schedule vendors; approve and pay invoices/bills accordingly.
- Plan and execute office functions, lunches and gatherings (for the whole company or just certain departments.
- Help with the execution of local and global initiatives within the office under the direction of HR and/or marketing.
- Meet regularly with other OM's to keep up to speed on what's going on in other offices and collaborate with each other.
- Assist in the gathering of documentation: prepping and mailing when needed/asked.
- Oversee the management of our collaborative space at CIC in Cambridge.
- Work with Director of Global Administration to ensure logistics/budget of office are accounted for.
- Ensure all office equipment (work stations/copier/etc) is in good working order.
- Solutions oriented, with well developed customer service skills
- Good oral and written communication skills
- Strong written and verbal communication skills in English
- Professional demeanor and presence, able to effectively represent Alira Health
- Self starter who thrives in a collaborative, yet less structured team environment
- Normal office working conditions including frequent sitting, standing, bending, twisting, and computer monitor use.
- We will not sponsor work visas.
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Office Manager - Framingham, United States - Alira Health
Description
Join our global team dedicated to innovation and initiative, where physical walls and different time zones don't limit, but encourage, collaboration.
be courageous, be accountable, be honest, be inclusive and elevate others.
Job Description Summary
Job Description
THE OFFICE MANAGER ROLE (PART-TIME 20 HOURS PER WEEK)
The Office Manager ensures an efficient and comfortable work environment for staff throughout all Alira Health offices.
The role is based in our US headquarters in Framingham, MA and requires coordination and collaboration with our other offices around the world.
We seek a candidate who will take ownership of the role and seek to continually improve our policies, processes and environment.
The Office Manager has a wide-ranging role that requires a strong service mindset, excellent organization skills with the ability to prioritize well, and a positive, can-do approach.
The goal of this position is to ensure the facilities, technologies, supplies and daily operations support helps to promote a productive office for all.
ESSENTIAL JOB FUNCTIONSGeneral Operations
PREPARATION, KNOWLEDGE, SKILLS & ABILITIES
Requirements
Education
Contract Type
Regular
